| 15:00:00 |
LINK | MrBeige | http://wiki.debconf.org/wiki/DebConf9/Meetings agenda as usual |
| 15:01:00 |
Topic: reconfirmation numbers |
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| 15:01:00 |
LINK | MrBeige | http://munin.debconf.org/debconf.org/skinner.debconf.org.html#Pentabarf |
| 15:03:00 |
INFO | marga | 76 people registered for DebCamp and want accommodation. |
| 15:04:00 |
INFO | MrBeige | 233 reconfirmed as of now |
| 15:05:00 |
INFO | MrBeige | MT = 140, FdS = 72, (212 total) so we still need a bit more beds |
| 15:07:00 |
Topic: do we need extra rooms ? |
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| 15:18:00 |
LINK | gwolf | http://paste.debian.net/38420/ ← Participant category, accomodation |
| 15:19:00 |
LINK | gwolf | http://paste.debian.net/38421/ |
| 15:20:00 |
AGREED | MrBeige | we need to work out penta data, be suer everything is correct. Will involve emailing people |
| 15:21:00 |
AGREED | MrBeige | someone emails people with possible penta problems and gets this corrected. Then we get the data for room reservations |
| 15:22:00 |
AGREED | MrBeige | marga works on getting penta data sorted out with attendees |
| 15:26:00 |
INFO | marga | With todays numbers, it looks like we won't be needing to book extra rooms. Some adjustments might need to be done later on. |
| 15:27:00 |
Topic: T-shirt numbers |
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| 15:32:00 |
AGREED | MrBeige | add yourself to http://wiki.debconf.org/wiki/DebConf9/Teams if you want an orga shirt |
| 15:33:00 |
INFO | MrBeige | h01ger makes list of videoteam shirts |
| 15:33:00 |
INFO | MrBeige | add yoruself to the Teams page if you want an orga shirt |
| 15:33:00 |
INFO | MrBeige | for total shirts, use Penta registration numbers + a percentage |
| 15:34:00 |
Topic: sponsorship team report |
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| 15:35:00 |
INFO | MrBeige | travel sponsorship sent out |
| 15:36:00 |
INFO | MrBeige | not much new from sponsors |
| 15:36:00 |
INFO | marga | 35 people sponsored for 15k€, 26 people in the waiting list for 10k€ more. |
| 15:38:00 |
INFO | MrBeige | we currently have about 103k pledged (or expected from attendee fees) |
| 15:38:00 |
INFO | MrBeige | 15k was sent out for travel sponosrship |
| 15:38:00 |
INFO | MrBeige | please send updated numbers for what we need to spend money on! |
| 15:39:00 |
Topic: accommodation status |
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| 15:39:00 |
INFO | MrBeige | number of beds we need are in the first topic |
| 15:41:00 |
ACTION | MrBeige | Ganneff gets beds per night for us |
| 15:41:00 |
INFO | MrBeige | we know we need FdS only starting on the first arrival day |
| 15:42:00 |
Topic: food status |
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| 15:43:00 |
AGREED | MrBeige | Noodles gwolf and Ganneff work on getting the queries for beds per night |
| 15:48:00 |
INFO | MrBeige | VAT is 16%, tax for food is 7% |
| 15:49:00 |
INFO | MrBeige | 16.05€ /person/day |
| 16:03:00 |
ACTION | MrBeige | marga, cek and anto work on establishing the brekfasts |
| 16:04:00 |
Topic: what does professional fee include |
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| 16:04:00 |
AGREED | MrBeige | Professional includes food (if they want it) |
| 16:04:00 |
ACTION | MrBeige | MrBeige goes and corrects the correction |
| 16:05:00 |
AGREED | MrBeige | Professional also gets accommodation from us, presuming that they let us know on time that it is logistically feasible. It doesn't "close" except when it gets too late for us to get an extra room |
| 16:08:00 |
AGREED | MrBeige | timeline of *One Week* to fix up penta data, so that we can actually make decisions based on data |
| 16:10:00 |
Topic: billing for food and other on-site payments |
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| 16:14:00 |
AGREED | MrBeige | caterer handles all money related to food |
| 16:15:00 |
AGREED | MrBeige | (check previosu agreed to be sure it is correct) |
| 16:15:00 |
ACTION | MrBeige | cek asks caterer if they can handle all food money |
| 16:16:00 |
Topic: "--- please select one---" people |
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| 16:19:00 |
INFO | MrBeige | 36 attendees marked p.s.o, 13 of these are reconfirmed (as of my last check) |
| 16:19:00 |
AGREED | MrBeige | Fixing this is included in the one-week deadline for fixing up penta alluded to above |
| 16:20:00 |
ACTION | MrBeige | marga works on fixing these category problems |
| 16:21:00 |
INFO | MrBeige | And if they registered on time, then the ycan go back to sponsored. But they don't get to go to Sponsored if they selected some other category |
| 16:23:00 |
ACTION | MrBeige | Ganneff gets marga registration logs of pso people |
| 16:24:00 |
Topic: food category |
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| 16:26:00 |
ACTION | MrBeige | marga also sends out emails to people who are listed as paying for their own food, to be sure they know what they are getting into |
| 16:29:00 |
Topic: open day status |
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| 16:30:00 |
ACTION | MrBeige | MrBeige continues prodding openday people |
| 16:32:00 |
ACTION | MrBeige | cek gets openday talks into penta |
| 16:33:00 |
Topic: Next meeting |
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| 16:33:00 |
AGREED | MrBeige | Monday, 22 June, 19 UTC |
| 16:33:00 |
Topic: Any other business (please discuss after meeting if possible) |
|---|
| 16:36:00 |
Topic: do we need fil to come early to help? |
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Meeting ended at 16:37:00 UTC. (