17:00:06 <pwaring> #startmeeting DC26 orga team meeting. https://deb.li/dc26meet
17:00:06 <MeetBot> Meeting started Tue Apr 21 17:00:06 2026 UTC.  The chair is pwaring. Information about MeetBot at https://wiki.debian.org/MeetBot.
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17:00:11 <pwaring> #topic Roll call
17:00:14 <pwaring> as always, say hi if you're here
17:00:25 <DLange> say hi if you're here o/
17:00:33 <akashsanthosh[mds]1> Hoi, Me here after long break
17:00:36 <NorimitsuSugimoto[m]> hi
17:00:36 <lenharo> hi
17:00:56 <terceiro> hello
17:01:02 <santiago> \o
17:01:10 <nattiemh[m]> Hola
17:01:16 <eamanu[m]> Hello!
17:01:39 <weepingclown[m]> o/
17:02:22 <EnkelenaH> hello
17:03:05 <pwaring> #topic DC25: Videos
17:03:17 <pwaring> not sure if there will be anything on this unless tumbleweed is around
17:03:50 <pwaring> last time report was that video team is quiet at the moment
17:03:53 <tumbleweed> Hello!
17:03:56 <tumbleweed> yes, no news
17:04:15 <leomartinez> Hello!
17:04:38 <pwaring> #topic DC26: Sponsors
17:04:53 <gwolf> o/
17:05:34 <gwolf> tumbleweed: Any news from videoteam regarding remotely initiated talks?
17:05:46 <DLange> on sponsors: slow, need more leads
17:06:39 <gwolf> FWIW, we have a cutoff date of April 30 (with a very slight chance for adjustment later) from the T-shirt provider
17:06:56 <gwolf> so sponsors list that are printed on the shirts should be finalized quite soon!
17:07:06 <pwaring> #topic DC26: Bursaries and visas
17:07:11 <DLange> that's weird, three months production time?
17:07:27 <leomartinez> 50 to 60 day production time
17:07:32 <DLange> typical would be 2..3 weeks
17:07:38 <pwaring> we have got t-shirts as a later item
17:08:14 <gwolf> pwaring: sorry for the noise — but thought it was a fair point for discussing Sponsors
17:09:12 <pwaring> do we need to say anything on bursaries? last time they were being reviewed
17:09:51 <DLange> utkarsh2102, peb ^
17:10:31 <utkarsh2102> yep, we should be able to move forward soon
17:10:39 <utkarsh2102> nothing to do there i think
17:11:26 <tumbleweed> gwolf: [re remote talks]: Sorry, still silence
17:11:45 <gwolf> Ok.
17:12:00 <pwaring> anything on visas? last time the first invitation letters were due to go out
17:12:06 <leomartinez> About visas
17:12:09 <leomartinez> 3 invitation letters have already been sent out. Another batch is being requested this week.
17:12:18 <leomartinez> We have 4 people who sent all the required information, 1 who is awaiting embassy confirmation but may still be able to proceed.
17:12:27 <leomartinez> There are 3 more applications that are still pending data submission.
17:12:36 <leomartinez> e have requested data from 5 applications
17:12:43 <leomartinez> We*
17:13:04 <DLange> nice, progress \o/
17:14:16 <pwaring> #topic DC26: Registration
17:14:29 <pwaring> https://debconf26.debconf.org/register/statistics/
17:15:52 <DLange> #info Fully Registered 217 people
17:16:00 <pwaring> there are still a few registrations trickling in, do we need to say / do anything else at this point
17:16:55 <gwolf> The local team is still promoting the conference in local user groups and gatherings
17:17:01 <gwolf> so I'd expect the trickle to continue :-]
17:17:17 <pwaring> last time was 199 fully registered
17:18:15 <pwaring> #topic DC26: Swag
17:18:22 <pwaring> (this doesn't include t-shirts, that's a separate item)
17:18:47 <pwaring> last time we discussed how to get things into the coutnry
17:23:25 <santiago> the local team has contacted one of the sponsors with information about that.  I don't know if there are more things to say here.
17:24:03 <pwaring> #topic DC26: T-shirts and bags
17:24:23 <leomartinez> e are finalizing the design and fabric types with a potential supplier to adjust the budget
17:24:23 <DLange> #include from above :)
17:24:36 <leomartinez> Delivery times are between 50 and 60 days, so we should place the order the first week of May.
17:24:47 <leomartinez> This means we have to close the possibility of adding sponsors to the t-shirts and bags by April 30th
17:25:05 <DLange> Just FTR: with a very early T-Shirt deadline you are spoiling the chance for last-minute substancial sponsors
17:26:05 <leomartinez> Another potential provider has 40 to 50 days for delivery
17:27:14 <gwolf> it does not reduce the wait too much IMO... and I guess the team has chosen this provider for some reason
17:27:29 <DLange> well, take the cheaper one
17:27:44 <leomartinez> Many textile companies are closing due to the indiscriminate opening of imports and the economic crisis in the industrial sector. Jobs are piling up in the few that remain.
17:28:49 <leomartinez> It is estimated that an average of 30 companies close per day in Argentina, with the textile sector being one of the most affected.
17:30:23 <DLange> ok, you manage your local issues. Not much we can do from outside the country.
17:30:31 <DLange> Thanks for the explanations
17:30:44 <pwaring> is there anything else we need to discuss on t-shirts?
17:31:26 <leomartinez> I think that's all
17:31:50 <pwaring> #topic DC27
17:32:01 <pwaring> is there anything we need to say or discuss on next year's DC?
17:33:04 <NorimitsuSugimoto[m]> There's no discussion to be had, just the situation.
17:33:18 <NorimitsuSugimoto[m]> The meeting I was supposed to have at City Hall in April has been postponed.
17:33:43 <NorimitsuSugimoto[m]> The reason is that we was unable to schedule a meeting with the deputy mayor of Asahikawa City.
17:33:51 <NorimitsuSugimoto[m]> We are currently making adjustments for May.
17:34:24 <NorimitsuSugimoto[m]> We have begun making arrangements for the site visit in September of this year.
17:35:16 <NorimitsuSugimoto[m]> We have received confirmation that the venue can accommodate visits even if there is another reservation for use between 8 and 9 in the morning.
17:36:17 <NorimitsuSugimoto[m]> We are currently making arrangements to be able to provide on-site support between September 1st and 10th. Please give us a little more time.
17:36:33 <NorimitsuSugimoto[m]> That's all.
17:36:39 <pwaring> thanks, sounds positive
17:36:40 <tumbleweed> thank you!
17:36:46 <gwolf> thanks NorimitsuSugimoto[m]!
17:38:16 <terceiro> nice
17:39:16 <pwaring> #topic Meeting schedule
17:39:25 <pwaring> next meeting will be 5th May, 17:00 UTC as always
17:39:30 <pwaring> #topic AOB
17:39:33 <pwaring> anything else before we finish?
17:41:33 * gwolf makes no noise
17:41:41 <pwaring> ok, thanks everyone for coming and see you in two weeks!
17:41:43 <pwaring> #endmeeting