17:00:01 <pwaring> #startmeeting DC26 orga team meeting. https://deb.li/dc26meet
17:00:01 <MeetBot> Meeting started Tue Dec 16 17:00:01 2025 UTC.  The chair is pwaring. Information about MeetBot at https://wiki.debian.org/MeetBot.
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17:00:03 <pwaring> #topic Roll call
17:00:13 <eamanu[m]> Hola hola!
17:00:14 <pwaring> now you can say hi :)
17:00:15 <nattiemh[m]> Hola (intermittently)
17:00:26 <EnkelenaH[mds]> Hey
17:00:28 <bensmrs> ahoj
17:00:59 <martinbayo[mds]> hola!
17:01:09 <leommartinez[mds]> Hola \o/
17:01:56 <DLange> Hello. Again.
17:02:59 <lenharo> hi again!
17:03:03 <pwaring> #topic DC25: Videos
17:03:09 <gwolf> o/
17:03:10 <pwaring> not sure if there is anyone here from video team?
17:03:25 <terceiro> o/
17:03:34 * gwolf still reading backlog in the Argentinian Telegram channel :-]
17:03:57 <sre4ever> o/
17:04:13 <lenharo> pwaring, i guess videos still in the same .. not yet ready.
17:04:33 <pwaring> yeah that's cool, we can move on and come back to it if needed
17:04:40 <eamanu[m]> Hola again :)
17:04:46 <pwaring> #topic DC25: Academic track
17:05:45 <gwolf> OK, we had some advances...
17:05:54 <gwolf> ...but we are still stalled by processes outside our control
17:06:09 <gwolf> Some more talks got accepted to the archival service at hal.science
17:06:26 <gwolf> and right now we have 6 published talks
17:06:31 <gwolf> out of... 10 IIRC?
17:06:52 <gwolf> That's basically it from Academic Track
17:06:55 <tumbleweed> Hi, sorry I'm late
17:07:23 <gwolf> Again: we are waiting for outside people to do their job... and it's winter vacations for them
17:07:52 <pwaring> ok shall we leave this on for an update next time (which will be January)
17:07:57 <gwolf> (yes, 10 papers for the Academic Track)
17:08:12 <gwolf> Right. I don't expect numbers to move for early January, though
17:09:06 <santiago> a late o/
17:10:11 <terceiro> TBH this process is a PITA
17:10:21 <pwaring> #topic DC26: Sponsors
17:10:49 <pwaring> the sponsor logos are filling up!
17:10:54 <DLange> We have our first Platinum sponsor
17:11:03 <gwolf> \o/
17:11:07 <DLange> And we need dates for the conf asap
17:11:16 <pwaring> https://debconf26.debconf.org/
17:11:43 <gwolf> DLange: you will be happily surprised soon 😉
17:11:56 <DLange> soon™ :)
17:11:56 <leomartinez> local sponsors are being contacted
17:12:22 <EnkelenaH[mds]> leomartinez: 🥳
17:12:53 <leomartinez> meeting with Santa Fe IT Cluster is scheduled for January
17:13:43 <leomartinez> They have flyer and Brochure but I asked for an in person meeting
17:14:09 <gwolf> (getting a work meeting scheduled in January in Argentina deserves the recognition of a hero!)
17:14:25 <leomartinez> :-D
17:14:55 <pwaring> #topic DC26: Bursaries and visas
17:15:11 <pwaring> previously we agreed to setup a visa group in Zammas
17:15:14 <pwaring> *Zammad
17:18:00 <DLange> (crickets)
17:18:11 <pwaring> ok we can leave this one then :)
17:18:18 <pwaring> #topic DC26: Dates
17:18:28 <pwaring> this was added to the agenda today (not by me)
17:18:33 <pwaring> I don't think we have confirmed dates yet?
17:18:35 <leomartinez> We have dates
17:18:54 <santiago> \O/
17:18:58 <sre4ever> yay \o/
17:19:06 <gwolf> Yay !!!
17:19:17 <leomartinez> DebCamp starting on Monday 13th of July
17:19:34 <DLange> \o/ that was very soon™
17:20:06 <leomartinez> Ending Saturday 25th with talks and Sunday 26 as departure day
17:20:45 <DLange> please update https://debconf26.debconf.org/schedule/important-dates/ soon, too
17:20:58 <pwaring> #info DebCamp starts Monday 13th July, Talks end Saturday 25th, departure day Sunday 26
17:21:23 <gwolf> DLange: sure. The meeting with the University was just finished
17:21:42 <leomartinez> just 2 hours ago
17:22:29 <DLange> awesome, hot of the press info \o/
17:22:44 <santiago> JIT delivery
17:22:57 <pwaring> do we need to say anythign else on dates?
17:23:50 <leomartinez> That's all for now
17:24:03 <pwaring> #topic Health policy
17:24:11 <pwaring> (this was COVID policy)
17:24:31 <gwolf> Right, we decided to rename it :-] as it's no longer only COVID-focused
17:24:49 <gwolf> We had a meeting among (those of us that could attend from) the DebConf Committee
17:24:49 <sre4ever> I like this renaming, it is relevant
17:25:18 <gwolf> We started drafting what will be our DebConf health policy. It is not ready yet, but we have many points we want to hammer in shape
17:25:24 <gwolf> sre4ever: Thanks :-]
17:26:01 <gwolf> I don't think there is more to add right now (but of course, I'm not the only one present that took part of the effert)
17:26:19 <gwolf> I guess we will have something for preliminary sharing somewhere in January
17:26:32 <pwaring> sounds good
17:26:40 <pwaring> #topic Meeting schedule
17:26:41 <terceiro> +1
17:27:04 <pwaring> we usually skip the meeting between Christmas and New Year, so our next meeting will be Tuesday 13th January, still at 17:00
17:27:21 <gwolf> +1
17:27:23 <pwaring> (because people are busy and there's usually little movement on anything so nothing to discuss)
17:27:35 <pwaring> #topic AOB
17:27:38 <pwaring> anything else before we finish?
17:28:21 <tumbleweed> anybody taking the action for updating important-dates?
17:28:27 <tumbleweed> (and the front page)
17:29:14 <leomartinez> We will work on it
17:29:17 <gwolf> (and the zammad group for visa)
17:30:24 <leomartinez> We'll also add Venue Partner logo
17:31:48 <DLange> that's fine. Assuming they do awesome prices for us :)
17:32:19 <pwaring> ok, thanks everyone for coming and see you in FOUR weeks on 13th January
17:32:21 <pwaring> #endmeeting