17:00:06 <pwaring> #startmeeting DC26 orga team meeting. Agenda: https://deb.li/dc25meet
17:00:06 <MeetBot> Meeting started Tue Nov  4 17:00:06 2025 UTC.  The chair is pwaring. Information about MeetBot at http://wiki.debian.org/MeetBot.
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17:00:09 <pwaring> #topic Roll call
17:00:13 <pwaring> as always, say hi if you're here
17:00:54 <tumbleweed> Hello!
17:00:58 <DLange> say hi if you are here
17:01:03 <lenharo[m]> Hi!
17:01:07 <disaster2life> whew, just in time, Hola!
17:01:15 <santiago> hello!
17:01:17 <sre4ever> hey
17:01:43 <EnkelenaH[mds]> Hi
17:02:16 <eamanu> hola hola!
17:02:52 <gwolf> o/
17:03:23 <akashsanthosh_[mds]> Hoi (me long time no see)
17:04:05 <disaster2life> hoi! (yes indeed, been long enough :( )
17:04:05 <DLange> o/ Akash
17:04:11 <pwaring> #topic DC25: Videos
17:04:20 * tumbleweed waves from the debconf video team sprint
17:04:31 <tumbleweed> we're looking at the videos
17:04:47 <eamanu> nice
17:04:55 <tumbleweed> so far, we've noticed that the frame size was wrong due to an incorrect size for the title slide svgs
17:05:01 <lenharo[m]> \o/
17:05:05 <tumbleweed> and we're trying to reproduce the sound problem we were having
17:06:16 <tumbleweed> we haven't looked at samuel's fixed audio, yet
17:06:27 <tumbleweed> don't know if there's anything else we should cover?
17:06:52 <pwaring> I don't think so, shall we leave this on the agenda for next ime?
17:07:51 <disaster2life> hopefully we would know more about issues amd stuff so more to report back?
17:08:16 <tumbleweed> yeah, we should at least have a few published videos in the next day or two
17:08:19 <pwaring> ok cool
17:08:29 <tumbleweed> and have a better idea of remaining problems
17:08:31 <tumbleweed> we can move on
17:08:34 <pwaring> #topic DC25: Academic track
17:09:09 <gwolf> OK, so I have been in contact with rouca for this
17:09:18 <bensmrs> So, the administrative difficulties don’t seen to be completely solved, but I know that things are making progress
17:09:27 <gwolf> The great news is that rouca managed to secure a namespace for DebConf
17:09:36 <gwolf> oh! bensmrs, please go ahead, you surely know better than me
17:09:57 <bensmrs> I think with both our messages, everything has been said :D
17:10:11 <gwolf> some talks are already public --- some are not yet
17:10:29 <gwolf> but all authors have been contacted, which was very important to do.
17:11:07 <gwolf> FWIW, https://hal.science/DEBCONF
17:11:26 <nattiemh[m]> (Slightly belated hola)
17:12:04 <pwaring> ok that's all DC25 done
17:12:11 <disaster2life> oh heck yeah! debconf namespace!
17:12:12 <pwaring> #topic DC26: Website (incl. logo)
17:12:34 <pwaring> last time we discussed putting important dates on the website
17:12:53 <pwaring> which has been done:
17:12:54 <pwaring> https://debconf26.debconf.org/schedule/important-dates/
17:13:04 <pwaring> is there anything else to discuss on the website?
17:13:19 <eamanu> Yes, I'm going to enable it today
17:13:25 <gwolf> pwaring: we still have "FRench National Day" there :-]
17:13:45 <_rene_> heh, just wanted to say that too :)
17:13:45 <eamanu> website is already with the debconf26 logo
17:13:49 <gwolf> which is a giveaway for dates 😉
17:13:50 <bensmrs> Hey! let us celebrate!
17:14:01 <bensmrs> It’s **completely unrelated**
17:14:08 <gwolf> Maybe we can have the Argentinian National Day (July 9)?
17:14:18 <pwaring> ok I'll take website off future agendas for now then
17:14:27 <eamanu> thanks pwaring
17:14:37 <_rene_> didn't you say end of July/August when I asked a few months ago?
17:14:41 <pwaring> #topic DC26: Trusted organisations
17:14:47 <_rene_> (exact dates in December)
17:15:11 <pwaring> last couple of meetings there has been a discussion about which trusted organisations to use (TO)
17:15:13 <_rene_> otherwise the vacation planning beaureaucracy at work would be completely off... :/
17:15:13 <bensmrs> eamanu: I think the logo issue is that the font is not embedded, leading to rendering issues
17:15:42 <eamanu> _rene the debconf dates are not defined yet, we will publish date the rest of important dates
17:15:52 <gwolf> _rene_: if it's due to my comment... please disregard the July 9 thing, I was only joking
17:17:27 <_rene_> gwolf: yeah :)
17:17:35 <DLange> I think the local team decided for SPI. Details need to be worked out with zumbi.
17:17:35 <gwolf> sorry!
17:17:39 <eamanu> bensmrs: oh ok, I wasn't aware of that.
17:18:05 <bensmrs> eamanu: The easiest way is probably to just vectorize the text, and you’ll be alright
17:18:10 <gwolf> DLange: martinbayo[mds] cannot be here today, but he says that zumbi agrees that SPI can send the money to the FICH cooperator organization
17:18:27 <eamanu> DLange: yes, we need to finish the contract between the cooperative and SPI but we will go with SPI
17:18:30 <gwolf> of course, the contract must be finalized... but SPI can work fine with our local argentinian organization
17:18:46 <eamanu> gwolf:  oh sorry
17:18:51 <gwolf> eamanu: ??
17:19:14 <gwolf> well, if we step on our mutual toes with matching information... it yields better confidence that we are not lying ;-)
17:19:16 <eamanu> gwolf:  I'm repeating that you are saying
17:19:20 <DLange> great
17:19:41 <pwaring> ok let's leave TOs for now then, sounds like everything is in hand
17:20:00 <pwaring> #topic DC26: Sponsors
17:20:05 <DLange> ack, can be removed from the agenda, too
17:20:12 * disaster2life wonders how many mutual toes until it is a societal lie
17:21:06 <DLange> first sponsor commited, twenty or so contacted so far
17:21:08 <pwaring> last time the sponsorship brochure was being sent to local businesses (in Spanish, there is also an English brochuere on teh website)
17:21:21 <DLange> thanks to sahilister and EnkelenaH[mds]
17:22:52 <pwaring> only one more DC26 item!
17:22:55 <pwaring> #topic DC26: Bursaries
17:23:52 <pwaring> last time local team were awaiting answers for visas on specific countries
17:24:13 <gwolf> Right, I didn't say anything yet because the topic didn't say "visas" :-)
17:24:29 <gwolf> but yes, the team has been contacting with the local authorities
17:24:29 <pwaring> yeah there's usually overlap, I will adjust the agenda for net time to include both
17:25:12 <gwolf> things look good in that front --- it seems people with "problematic nationalities" just have to request their visas from their nearest (or most prefered) consulate
17:25:33 <gwolf> Of course, no strong assurance that they will _get_ the visas -- but it's not a "you are not welcome" message as we got some years ago
17:26:04 <gwolf> https://cancilleria.gob.ar/es/servicios/carta-de-invitacion/invitacion-extranjeros-para-negocios-congresos-ferias-u-otras     ← information for those that might require invitation letters
17:26:08 <DLange> that's .... pragmatic and sounds nice(r)
17:26:34 <gwolf> Taiwan in particular, there is a Cultural and Commercial Office in Taipei
17:26:59 <gwolf> (AFAICT that's it)
17:27:06 <pwaring> thanks for the update!
17:27:13 <pwaring> #topic COVID policy
17:27:36 <pwaring> sre4ever: do you want to say anything here?
17:28:05 <sre4ever> coult not progress on the design notes so far
17:28:23 <sre4ever> and just noticed that I did not post the reports to the -team list so if you're ok I will just do that
17:28:33 <sre4ever> and bounce to next meeting
17:28:36 <pwaring> sure, there is no rush
17:28:50 <pwaring> #topic Meeting schedule
17:28:59 <pwaring> next meeting will be 18th November, 17:00 UTC as always
17:29:06 <pwaring> #topic AOB
17:29:10 <pwaring> anything else before we finish?
17:30:20 <nattiemh[m]> Reminder that bids for DC27 should be forming
17:30:22 <DLange> thanks o/
17:31:08 <pwaring> ok, thanks everyone for coming and see you in two weeks!
17:31:09 <pwaring> #endmeeting