17:00:04 <pwaring> #startmeeting DC26 orga team meeting. Agenda: https://deb.li/dc25meet
17:00:04 <MeetBot> Meeting started Tue Oct 21 17:00:04 2025 UTC.  The chair is pwaring. Information about MeetBot at http://wiki.debian.org/MeetBot.
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17:00:06 <pwaring> #topic Roll call
17:00:10 <pwaring> as always, say hi if you're here
17:00:13 <DLange> Hello to those here
17:00:15 <disaster2life> hola
17:00:17 <tumbleweed> Hello
17:00:19 <sre4ever> ahoy
17:00:24 <EnkelenaH[mds]> Hi
17:00:43 <martinbayo[mds]> Hola!!
17:00:45 <lenharo[m]> hi!
17:01:41 <gwolf> ohai
17:03:10 <pwaring> #topic DC25
17:03:18 <pwaring> is there anything still outstanding from DC25 that we need to disucss?
17:03:28 <tumbleweed> Things outstanding: yes
17:03:35 <tumbleweed> useful discussion: probably not
17:03:46 <pwaring> :)
17:03:57 <pwaring> gwolf: do you want to say anything about the academic track?
17:04:00 <gwolf> Should we vote on whether we want to discuss them?
17:04:04 <tumbleweed> I hear some progress has been made on video
17:04:07 <nattie> (hola)
17:04:16 <gwolf> pwaring: OK, will do
17:04:21 <tumbleweed> and the video team is sprinting in a couple of weeks, so maybe things will get done
17:04:53 <gwolf> As those that follow the mailing lists know, there have been complaints about the time and lack of news regarding publication of our papers
17:05:03 <leommartinez[mds]> Hi
17:05:10 <DLange> do we need different video for the academic track?
17:05:21 * DLange is confused
17:05:22 <tumbleweed> no, we just haven't published videos yet
17:05:31 <tumbleweed> becuase sreview has been broken and wouter has been AFK
17:05:33 <gwolf> rouca explained roughly where we are and I provided some context (matching what I said here during the last meeting)
17:05:59 <DLange> ok, reasons :-)
17:06:26 <gwolf> And... AFAICT, things are slowly moving and on track -- but that's an area where things fall completely within rouca's sphere of action, I am sadly unable to aid in any way 🙁
17:06:26 <tumbleweed> (plus audio that needs manual cleaning up)
17:07:04 <pwaring> ok, we can leave this on the agenda for an update at future meetings then
17:07:14 <gwolf> (i.e. things have to be pushed up and down the universitary hierarchies in France)
17:07:24 <gwolf> pwaring: * These two items
17:07:51 <gwolf> they are separate and not interdependent (although they both relate to publishing the results of our work in different ways 😉)
17:08:26 <pwaring> #topic DC26: Website (incl. logo)
17:08:46 <pwaring> last time the logo was going to be tweaked slightly and then put on the website
17:08:58 <pwaring> https://debconf26.debconf.org/
17:09:22 <martinbayo[mds]> yes, we've published the new logo on the main page and without any text in the header logo.
17:10:03 <pwaring> looks good!
17:10:09 <pwaring> is there anything we specifically need to say/discuss on the website
17:10:22 <martinbayo[mds]> If you agree, we'll correct it and enable the important dates: https://debconf25.debconf.org/schedule/important-dates/
17:11:20 <pwaring> https://debconf26.debconf.org/schedule/important-dates/
17:12:29 <pwaring> I can't think of any reason not to enable the important dates?
17:12:38 <DLange> sure, please update the page in git
17:13:17 <DLange> tumbleweed, terceiro and me can deploy it for you
17:13:23 <tumbleweed> ack
17:13:46 <martinbayo[mds]> Great, Thanks , I don't have any more information about the website.
17:14:25 <pwaring> #topic DC26: Trusted Organisation
17:14:44 <pwaring> last time there was a discussion about which Trusted Organisations (TO) to use
17:15:33 <martinbayo[mds]> We also spoke again with the Faculty and although they have no problem making the agreement with Debian France, it's better if all transactions are made in dollars because they have accounts in dollars. That's why we believe it's a good idea to work with SPI.
17:16:11 <martinbayo[mds]> We couldn't talk much with Zumbi because he's busy until the 23rd of this month.
17:16:59 <DLange> great, next steo is a rough schedule of money transfers you expect (as part of your budget later, eventually)
17:18:01 <martinbayo[mds]> Perfect, we put it on the local agenda .
17:18:18 <pwaring> #topic DC26: Sponsors
17:18:43 <DLange> slooooow moving
17:18:49 <pwaring> https://media.debconf.org/dc26/fundraising/debconf26_sponsorship_brochure_en.pdf
17:18:52 <pwaring> ^ brochure
17:19:16 <martinbayo[mds]> We've already finished the brochure in Spanish. This week we hope to start emailing local businesses.
17:19:25 <martinbayo[mds]> https://media.debconf.org/dc26/fundraising/debconf26_sponsorship_brochure_es.pdf
17:19:56 <EnkelenaH[mds]> felicitaciones
17:20:06 <pwaring> sounds good, I think we can carry sponsors over for now
17:20:06 <martinbayo[mds]> Gracias!
17:20:24 <pwaring> #topic DC26: Registration form
17:20:28 <martinbayo[mds]> We also wanted to ask: How can/should we collaborate with the local team's sponsoring team?
17:20:50 <gwolf> global, I think you mean?
17:21:02 <martinbayo[mds]> sorry, yes :P
17:21:14 <DLange> via the git repo tumbleweed gave you access to
17:21:19 <martinbayo[mds]> What can/should we collaborate with the sponsor team from the local team?
17:22:21 <martinbayo[mds]> Ok, let's review it thoroughly, we haven't seen it in detail yet.
17:22:24 <DLange> look at the records there, add your own, feel free to work on any leads given there
17:23:15 <DLange> you are on the sponsors@ alias, so you should have sample emails
17:23:16 <martinbayo[mds]> great
17:23:57 <martinbayo[mds]> Nothing more for now about sponsor
17:24:45 <pwaring> anything about registration? Santiago[m] added this to the agenda
17:24:55 <martinbayo[mds]> About registration from. What things do you think we need to review? For DC26, we're thinking about having attendance certificates and are considering including a wine sales form in the Wafer.
17:25:08 <tumbleweed> we had some ideas about completely rewriting the form
17:25:12 <tumbleweed> but I suspect that'd be me
17:25:23 <tumbleweed> and I haven't had time in recent months
17:26:11 <tumbleweed> let's talk about that again in a couple of months
17:26:18 <disaster2life> what would we be rewriting it in? still wafer?
17:26:19 <tumbleweed> if anything is happening, then obviously we'll push forward
17:26:24 <tumbleweed> disaster2life: yes
17:26:39 <pwaring> ok I'll take it off for now
17:26:44 <tumbleweed> if not, then we need to review the current form and decide what needs to be changed to support DC26
17:26:59 <tumbleweed> that review (and any changes) will have to happen before anything opens
17:27:03 <DLange> if you can, combine user creation and registration
17:27:17 <tumbleweed> DLange: the plan was to break things up more
17:27:21 <tumbleweed> so, opposite direction
17:27:23 <disaster2life> I _could_ theoretically help out, need to brush up more on my django, but also final semester pressure aaaa
17:27:30 <DLange> that's a major siurce of confusion every year
17:27:38 <tumbleweed> which would mean that we don't need to have everything locked down before we open CFP / bursaries
17:28:17 <disaster2life> also re: attendance certificates from what I understand they should be easy, whats a wine sales thing though?
17:28:26 <tumbleweed> DLange: combining user creation and registration is basically incompatible with SSO
17:28:45 <tumbleweed> and would mean that you'd have to have the entire registration on one form
17:29:24 <DLange> or you create the user as step 1 or the last step
17:29:27 <pwaring> ok, we can review registration in a couple of months
17:29:39 <tumbleweed> DLange: that's basically what we have now
17:29:48 <pwaring> #topic DC26: Bursaries
17:30:07 <gwolf> disaster2life: Yes, certificates are simple -- they would basically need a checkbox for "I need one / I don't need it"
17:30:37 <pwaring> bursaries was added to the agenda as well so presumably there's something to discuss?
17:30:43 <martinbayo[mds]> What things regarding DC25 should we take into account for DC26? We know that, for example, we need to look into the insurance that Argentina requires. Is there anything else?
17:30:58 <tumbleweed> gwolf: there's also the template to produce the certificate
17:31:20 <disaster2life> ah its an opt in for wanting a certificate, thought it was more generating one for everyone, which in previous discussions I have been told should just be a different version of making a badge from what memory serves
17:31:38 <gwolf> tumbleweed: right, but that can be thought of and implemented _way_ after the regsitration
17:31:40 <DLange> visa support / invitation letters are typically important
17:31:48 <nattie> i think they could be generated for everyone, but only printed on request
17:32:01 <nattie> like, to have the option to print them for everyone, but only to do so if needed
17:32:15 <gwolf> right, could be sensible
17:33:09 <martinbayo[mds]> DLange (IRC): The invitation letter can be made by the university
17:34:26 <martinbayo[mds]> Regarding visas, we have official information. We are trying to establish contact with a local migration office.
17:34:34 <DLange> great, you need a process to decide when to issue one and then be able to produce it timely
17:34:58 <DLange> (invitation letters)
17:35:02 <EnkelenaH[mds]> Visas are pretty hard for some countries this year
17:35:15 <EnkelenaH[mds]> Specially some newer countries ;p
17:35:44 <EnkelenaH[mds]> So starting earlier is very much advisible
17:36:23 <martinbayo[mds]> Yes, we know, that's why we consulted specifically for some countries
17:36:39 <martinbayo[mds]> We still haven't had clear answers
17:36:41 <EnkelenaH[mds]> Thank you!
17:37:03 <pwaring> is there anything else we need to discuss on registration / bursaries?
17:37:53 <martinbayo[mds]> Thanks, we can continue.
17:38:10 <pwaring> #topic COVID policy
17:38:16 <pwaring> sre4ever: do you want to say anything here?
17:38:24 <sre4ever> I've pushed the feedback poll and debrief meeting reports to a new repository: https://salsa.debian.org/jpd/dc26-hsg
17:38:32 <sre4ever> could you please review and eventually open PRs or issues for changes or questions? (I'm going to advertise this in a few more IRC channels as well)
17:38:40 <sre4ever> I can't (yet) add the Debian group to this project members myself, I need someone from that group to join and do it for me (or a salsa admin)
17:38:50 <sre4ever> once there are enough reviews I will post the reports to the -team ML
17:39:00 <sre4ever> next I am going to draft a design goals document, and a skeleton for a new policy, this will be discussed in #debconf-covid-planning and hopefully in next meeting
17:40:26 <pwaring> sounds good, thanks for your work on this
17:42:01 <pwaring> #topic Meeting schedule
17:42:10 <pwaring> next meetings will be 4th November and 18th November
17:42:34 <pwaring> the clocks go back in some countries on 26th October so the meetings will be earlier local time for some, but still 17:00 UTC
17:42:43 <pwaring> #topic AOB
17:42:47 <pwaring> anythign else before we finish?
17:43:17 <nattie> oh, bids
17:43:31 <gwolf> nattie++
17:43:32 <nattie> if you are thinking of bidding for DC27, please get in touch with us informally
17:43:35 <nattie> if you haven't already
17:43:42 * gwolf fears for a world with multiple natties...
17:43:51 <nattie> or if you have been in touch before but haven't talked to us in a while, please resume contact :)
17:44:02 <nattie> gwolf: what a thought. i meant "us" as in the committee
17:44:10 <gwolf> :-]
17:44:15 <nattie> but i'm happy to be approached about DC27 bids
17:44:44 <nattie> (lest some people accuse me of using the royal "we")
17:44:58 <tumbleweed> it's probably time to prod DC27 bids to write up
17:45:59 <pwaring> anything else?
17:46:21 <nattie> tumbleweed: yeah, that was going to lead to some gentle prodding
17:46:38 <pwaring> ok, thanks everyone for coming and see you in two weeks!
17:46:38 <pwaring> #endmeeting