17:00:05 <pwaring> #startmeeting DC26 orga team meeting. Agenda: https://deb.li/dc25meet
17:00:05 <MeetBot> Meeting started Tue Oct  7 17:00:05 2025 UTC.  The chair is pwaring. Information about MeetBot at http://wiki.debian.org/MeetBot.
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17:00:07 <pwaring> #topic Roll call
17:00:10 <pwaring> as always, say hi if you're here
17:00:18 <santiago> hi!
17:00:29 <EnkelenaH[mds]> Hello
17:00:35 <lenharo[m]> Hi! i'm here!
17:00:52 <martinbayo[mds]> Hola !
17:00:56 <DLange> hi
17:01:06 <disaster2life> hi if you're here
17:01:29 <gwolf> o/ !
17:01:30 <DLange> :-) disaster2life
17:01:53 <disaster2life> someone always has to I believe!
17:01:57 <tumbleweed> hello!
17:02:21 <DLange> +1 on that
17:02:57 <gwolf> So it seems that's who we are :-]
17:03:16 <pwaring> #topic DC25
17:03:22 <eamanu> Hola hola!
17:03:26 <pwaring> is there anythign outstanding on DC25 that we need to discuss?
17:04:57 <DLange> we got an invoice request from a sponsor, Debian France needs to look into this
17:05:44 <DLange> tumbleweed: you might want to double check invoices have been paid
17:06:20 <tumbleweed> we have zero books for this debconf so far...
17:06:34 <DLange> oops
17:07:25 <pwaring> shall we leave any details to be discussed outside of the meeting and move on?
17:07:42 <gwolf> Wait before moving on
17:08:00 <gwolf> I'd just like to give a bit here on the Academic Track, as part of Content Team
17:08:11 <DLange> may be a task for olasd and peb?
17:08:15 <tumbleweed> yep
17:08:25 <DLange> (on the book keeping)
17:08:38 <gwolf> ... I have been in contact with rouca, regarding when and how our Proceedings are to be published, as we have not notified the authors
17:08:58 <gwolf> ...I know it is important for some of them, as I have been contacted (and also, because I'm one of them 😉)
17:09:25 <gwolf> ...rouca told me we have not yet been able to publish in the repository where it is planned because of France's current political situation
17:09:33 <gwolf> but we are still on track, it _will_ happen
17:09:43 <gwolf> (...we just don't have a time frame 🙁)
17:09:57 <gwolf> that's basically it, wanted to have it as part of the minutes.
17:10:40 <pwaring> np
17:11:00 <pwaring> #topic DC26: Guide to Santa Fe
17:11:06 <pwaring> AIUI this is still a work in progress
17:11:12 <pwaring> so there may not be much to discuss
17:11:14 <tumbleweed> and low priority
17:11:48 <martinbayo[mds]> We haven't started working on this issue yet. We'll take it up soon.
17:12:41 <martinbayo[mds]> I think we can move forward
17:13:04 <pwaring> #topic Timings: CFP, Bursaries etc.
17:13:19 <pwaring> there were draft dates discussed last time
17:14:25 <martinbayo[mds]> I don't know if there's anything else to add  to the draft.
17:15:33 <pwaring> ok we can move on then
17:15:39 <santiago> couldn't the "DC26: Guide to Santa Fe" item removed from the agenda, for the time being?
17:15:45 <pwaring> sure
17:15:57 <pwaring> (please everyone feel free  to add/remove stuff prior to the meeting)
17:16:04 <santiago> +1
17:16:22 <pwaring> #topic DC26: Logo competition
17:16:26 <pwaring> we have a winner!
17:16:41 <lenharo[m]> very nice winner!
17:16:52 <disaster2life> wooo!
17:17:10 <gwolf> seems we like mascots :-]
17:17:56 <pwaring> I don't know if we need to say anything more than that?
17:18:05 <pwaring> details were sent to the mailing list
17:18:19 <tumbleweed> it still needs a patch for the apostrophe direction
17:18:25 <pwaring> https://lists.debian.org/debconf-announce/2025/10/msg00000.html
17:18:25 <tumbleweed> and we have more website update to do I think
17:18:31 <tumbleweed> (the old logo is still there)
17:18:35 <tumbleweed> (and maybe favicon?)
17:18:37 <eamanu> tumbleweed: yes we are working on that
17:18:45 <eamanu> I mean the apostrophe
17:18:52 <disaster2life> apostrophes <grumbles>
17:19:15 <disaster2life> hopefully after the logo is updated, the rest should be okay to deal with mostly
17:19:15 <DLange> also double check font and capybara licenses
17:19:27 <leommartinez[mds]> Romi, the designer, is on board to help us with adaptations
17:19:33 <DLange> the svg is alk vectorized
17:19:41 <pwaring> I will put website on the agenda for next time as that's a wider item
17:19:48 <martinbayo[mds]> Now Romina (who won) is part of the design team
17:19:49 <tumbleweed> note, not "capybara" in .ar (sp)
17:19:54 <leommartinez[mds]> Font is open. From and argentinian famous font designer
17:20:01 <DLange> that's good but licenses .. we should ask
17:20:30 <DLange> what animal is it?
17:20:39 <martinbayo[mds]> carpincho
17:21:01 <gwolf> It is the same animal, but there's a bit of an identity issue in the name
17:21:15 <DLange> smirk, ok
17:21:20 <pwaring> it has a lot of names
17:21:29 <gwolf> https://www.capybaranation.com/post/are-carpinchos-different-than-capybaras
17:22:14 <pwaring> anything else on the logo?
17:22:14 <santiago> for a future DC in Colombia (I am not organizing it), it will have to called chigüiro
17:22:45 <gwolf> santiago: We note your candidacy, thanks!
17:23:02 <DLange> Umlauts <3
17:23:07 <santiago> gwolf, thank you, but I am not a designer :)
17:23:54 <gwolf> DLange: worth noting that ü is pronounced exactly as "u".
17:24:14 <disaster2life> santiago: how about remote orga for a third dc in a row?
17:24:17 <pwaring> #topic COVID policy
17:24:36 <sre4ever> hi there
17:24:46 <santiago> disaster2life, <3, but I am **not** organizing it
17:25:22 * disaster2life giggles
17:25:44 <DLange> .. yet
17:26:04 <gwolf> santiago: aren't you organizing the COVID policy?
17:27:19 <sre4ever> we had the debrief meeting last week, 10 persons attended, there are meeting notes in the pad, and I'm not done writing a report and preparing the next steps (design goals for a policy, then starting to draft a new policy)
17:28:56 <pwaring> is thre anything we need to discuss at this point then, or should we wait for the draft?
17:29:17 <sre4ever> it was nice to have that many participants, shows that we care about this
17:29:30 <DLange> good!
17:29:36 <sre4ever> I will ping on this channel and maybe the list when I have something ready
17:29:37 <gwolf> Some of us have joined an IRC channel, #debconf-covid-planning, intending to have a space to specifically discuss this...
17:30:02 <sre4ever> nice, I take note and will join
17:30:23 <gwolf> sre4ever: thanks!
17:30:42 <pwaring> ok I'll keep this on the agenda for now
17:30:48 <sre4ever> thanks
17:30:50 <pwaring> #topic Meeting schedule
17:31:12 <pwaring> next meetings will be 21st October and 4th November, 17:00 UTC
17:31:23 <pwaring> clocks go back in some countries after the next meeting
17:31:29 <pwaring> (26th October)
17:31:33 <pwaring> #topic AOB
17:31:36 <pwaring> anything else before we finish?
17:31:49 <martinbayo[mds]> Sorry, I had written this down in my planner and for some reason it didn't reflect the changes: Funds for DC26
17:32:15 <martinbayo[mds]> We wanted to know your opinion on whether it is better to transfer the money to Argentina, through SPI or Debian France. From what we've discussed today, I think the answer is Debian France.
17:33:56 <DLange> where did you discuss that and with whom?
17:36:22 <martinbayo[mds]> From what I understood from what you were talking about today from the invoice request.
17:36:23 <DLange> I personally expect you to take most sponsors at SPI, so that would be the more logical TO to advance payments
17:38:07 <DLange> but let's discuss this when we have your local legal entity and may be an idea on local sponsors, too
17:38:10 <gwolf> DLange: please nuance this "I personally", as I don't really understand what you mean by it
17:38:30 <gwolf> (we can do it later, but it... feels a bit aggressive. Or overly German? 😉)
17:38:45 <DLange> I do not wearbmy treasurer hat for this statement
17:39:33 <DLange> Not meant agressively, sorry if this came across wrong
17:39:38 <gwolf> thanks :-]
17:39:58 <martinbayo[mds]> The local organization will be the Faculty's Cooperator
17:41:05 <martinbayo[mds]> We are already beginning to draft the agreement and it would be good to know with which organization it will be carried out.
17:42:19 <martinbayo[mds]> Once we have the draft, we submit it to the organization (SPI or Debian France) for review and to continue.
17:42:47 <DLange> ok, ask what the faculty would prefer (if any) and then let's ask the TOs
17:43:28 <tumbleweed> Argentina is currently on good terms with US
17:43:36 <DLange> they are volunteer orgs, too, so best to ask about their capacity situation etc.
17:44:00 <tumbleweed> the TOs will also be concrned that any funds spent will get covered by income
17:44:01 <DLange> and more similar TZ
17:45:36 <martinbayo[mds]> From what we discussed with the faculty, it is the same for either organization.
17:46:55 <DLange> ok, the let's ask SPI first and see about zumbi and tbm's capacity
17:47:53 <pwaring> ok I'll put this on the agenda for next time so we can pick up then
17:48:00 <pwaring> anythign else before we finish?
17:49:02 <pwaring> ok, thanks everyone for coming and see you in two weeks!
17:49:04 <pwaring> #endmeeting