17:00:08 <pwaring> #startmeeting DC26 orga team meeting. Agenda: https://deb.li/dc25meet
17:00:08 <MeetBot> Meeting started Tue Sep 23 17:00:08 2025 UTC.  The chair is pwaring. Information about MeetBot at http://wiki.debian.org/MeetBot.
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17:00:10 <pwaring> #topic Roll call
17:00:13 <pwaring> as always, say hi if you're here
17:00:18 <tumbleweed> Hi
17:00:40 <Santiago[m]> Hello!
17:00:45 <sre4ever> olá
17:01:03 <martinbayo[mds]> Hi
17:02:36 <lenharo[m]> hi
17:02:44 <leomartinez> hi
17:03:36 <pwaring> #topic DC25
17:04:19 <disaster2life> heyo!
17:04:24 <pwaring> previously feedback, accounting and reminding people about bursary payments were still open
17:04:25 <tumbleweed> Aside from the usual things we're waiting for for DC25 windup, I have one more question:
17:04:38 <tumbleweed> Are we ready to shutdown the zammad instance?
17:04:53 <tumbleweed> I *think* we've got all the queries that we're going to get that relate to previous tickets
17:05:00 <disaster2life> will we be launching a fresh one for next year?
17:05:11 <tumbleweed> Yeah, that's the idea
17:05:13 <disaster2life> ah, that answers that I think
17:05:23 <tumbleweed> We could keep the instance and drop the data
17:05:40 <tumbleweed> but getting it off my infra would probably be good, too
17:05:45 <disaster2life> hmm, I mean that would be better given we added some macros and stuff we can carry over?
17:05:54 <tumbleweed> yeah, we can
17:06:04 <disaster2life> could we backup the current data and reset to that for next year?
17:06:43 <disaster2life> many ways this can be done, im not completely sure whats the best, probably better FD discussion, and to ask visa team too
17:06:49 <tumbleweed> yep
17:06:54 <tumbleweed> let's continue this outside the meeting
17:07:16 <Santiago[m]> thanks tumbleweed for running it!
17:07:32 <disaster2life> mhm-, I think we should mention though that zammad seemd to help with stuff! woo! tmblwd!
17:08:08 <pwaring> anything else on DC25?
17:09:01 <disaster2life> not from me
17:09:41 <pwaring> #topic DC26: Santa Fe site visit
17:10:01 <pwaring> do we need to say anythign else about the site visit that wasn't covered last time
17:10:04 <pwaring> ?
17:10:48 <disaster2life> a post through publicity team was made about it, so hopefully more people know that it happened at least
17:11:35 <martinbayo[mds]> yes, and I think we covered all the topics at the last meeting.
17:12:05 <pwaring> #topic DC26: Guide to Santa Fe
17:12:19 <pwaring> this is being worked on AIUI
17:13:22 <tumbleweed> nice
17:13:38 <pwaring> I don't think there is anything to discuss at this moment
17:13:56 <disaster2life> sounds good, should be really helpful because travel will have to be multimodal for everyone i think
17:14:01 <pwaring> #topic DC26: Timings: CFP, Bursaries etc.
17:14:32 <martinbayo[mds]> ok about date , we have a new proposal
17:14:39 <martinbayo[mds]> Jan 26 - Opening of the Call For Proposals.
17:14:43 <martinbayo[mds]> Jan 26  - Opening attendee registration.
17:14:51 <martinbayo[mds]> April 1- Last day for submitting a talk that will be surely considered for the bursary analysis.
17:14:55 <martinbayo[mds]> April 1 - Last date to apply for a bursary.
17:15:00 <martinbayo[mds]> April 20 - Last date to let us know if you need a visa to Argentina (email: visa@debconf.org with a copy of your passport).
17:15:08 <martinbayo[mds]> May 1 - Last day for bursary team review travel requests and make 1st round of offers to bursary recipients.
17:15:11 <martinbayo[mds]> May 11 - Last day for 1st round of bursary recipients to accept.
17:15:16 <martinbayo[mds]> June 1 - Last day for submitting a talk that will be surely considered for the official schedule (early submission deadline).
17:15:22 <martinbayo[mds]> June 14 - Last day to register with guaranteed swag, food and accommodation. Registrations after this date are still possible, but swag, food or accommodation are not guaranteed
17:15:27 <martinbayo[mds]> Jul 12 – Possible debcamp start – To Be Confirmed It depends on the UNL academic calendar - they do it in November/December
17:16:10 <tumbleweed> I shared your draft of this with utkarsh2102 and got a +1
17:16:46 <martinbayo[mds]> +2 ;-)
17:16:56 <utkarsh2102> yep, definitely
17:17:06 <disaster2life> seems sane, gives the teams a lot of time?
17:17:07 <utkarsh2102> april 1st is great for bursaries.
17:17:26 <nodens> my thought exactly as I was backlogging :D
17:17:52 <nodens> as long as it's not "answer on April 1st", I guess it's fine
17:18:00 <tumbleweed> :P
17:18:49 <disaster2life> utkarsh2102: financial calendar?
17:18:50 <disaster2life> oh wait crap think thats IN locale thing nvm
17:19:02 <utkarsh2102> lol
17:19:24 <pwaring> is there anythign else we need to say on dates?
17:19:39 <Santiago[m]> kanashiro: tassia[mds], does the CFP related calendar sound good for you?
17:20:56 <Santiago[m]> (we can check that later)
17:22:09 <LucasKanashiro[mds]> LGTM
17:23:18 <martinbayo[mds]> Perfect, I think there is much more to add about dates for now.
17:23:59 <martinbayo[mds]> jaa, sorry..  isn't much more to add
17:24:04 <pwaring> #topic COVID policy
17:24:30 <pwaring> a poll was sent out about this for a meeting (separate to this one)
17:24:50 <sre4ever> we were 6 to answer this poll
17:24:59 <sre4ever> we have 2 possible dates, Fri Sep 26 between 17:00Z and 19:00Z or Thu Oct 2 between 14:00Z and 16:00Z
17:25:10 <sre4ever> slight preference for thursday 2
17:25:37 <sre4ever> so I would suggest 2025-10-02 14:30Z to 15:00Z
17:25:57 <sre4ever> that's 16:30 to 17:00 CEST
17:26:29 <sre4ever> any objections?
17:27:05 <disaster2life> I am fine with that
17:27:29 <sre4ever> I will prepare a pad with the summary of the previous poll (7 people answered) and the agenda
17:27:52 <sre4ever> do we agree on the date?
17:28:36 <tumbleweed> sure
17:29:26 <sre4ever> ok, I will also start a document with the design goals for the new policy, to be discussed at next dc meeting maybe
17:29:58 <tumbleweed> thank you!
17:30:14 <disaster2life> yey!
17:30:38 <pwaring> ok I'll leave this on the agenda as the next meeting will be after the 2nd Oct
17:30:47 <sre4ever> perfect thanks
17:30:52 <pwaring> #topic Meeting schedule
17:31:06 <pwaring> next meetings will be 7th October, 21st October, 17:00 UTC as always
17:31:08 <pwaring> #topic AOB
17:31:12 <pwaring> anything else before we finish?
17:31:28 <martinbayo[mds]> Some things we were working on for DC26
17:31:34 <martinbayo[mds]> We've finished the brochure in English.
17:31:39 <martinbayo[mds]> We're finalizing details of the brochure in Spanish.
17:31:46 <martinbayo[mds]> This week, we'll be promoting DebConf and chatting with potential sponsors at nerdearra. https://nerdear.la/agenda/que-es-debian-y-por-que-la-comunidad-global-viene-a-argentina/
17:32:30 <pwaring> sounds good
17:33:12 <disaster2life> wooo!
17:35:11 <martinbayo[mds]> I think that's all I can think of that's relevant to comment on.
17:35:21 <pwaring> ok, thanks everyone for coming and see you in two weeks!
17:35:25 <pwaring> #endmeeting