17:00:12 <pwaring> #startmeeting DC25 orga team meeting. Agenda: https://deb.li/dc25meet
17:00:12 <MeetBot> Meeting started Tue Jun 17 17:00:12 2025 UTC.  The chair is pwaring. Information about MeetBot at http://wiki.debian.org/MeetBot.
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17:00:14 <pwaring> #topic Roll call
17:00:18 <pwaring> as always, say hi if you're here
17:00:25 <Santiago[m]> Hi
17:00:25 <nattie> hola
17:00:48 <lenharo> hi if you're here o/
17:01:17 <gwolf> ahoi!
17:01:54 <eamanu> Hola hola!
17:02:06 <nattie> eamanu: more hola-er than me? :-D
17:02:31 <akashsanthosh_[mds]> Hoi
17:03:27 <pwaring> #topic DebConf 26
17:04:04 <gwolf> AIUI martinbayo[mds] excuses he cannot attend the meeting today (said so in the DC26 channel a bit earlier on)
17:04:18 <tumbleweed> Hi
17:04:19 <nattie> i believe the team are doing very preliminary discussion of sponsorship stuff
17:04:28 <gwolf> he sends his advances of the week:
17:04:36 * nattie hands over to gwolf
17:05:06 <gwolf> "Today I think I cannot make it in time to the meeting. As for news, we are woking in the brochure text (for sponsoring) and ...
17:05:23 <gwolf> ...sent the minutes for the meeting we hd with the municipality and province governments. ...
17:05:50 <gwolf> ...this week we should have the mail to agree on a meeting with the Faculty next week, and I'll keep pushing for news with the University"
17:05:53 <gwolf> that's basically it
17:05:57 <gwolf> and explaining a bit ---
17:06:20 <tumbleweed> good progress
17:06:31 <gwolf> We are dealing separately with the Engineering and Hydric Sciences Faculty and the (central administration of the) University, as they are responsible for different parts of the infrastructure we want to use
17:06:32 <tumbleweed> (most teams haven't started thinking about their sponsorship brochure yet, at this point)
17:07:08 <gwolf> tumbleweed: Economy is not (ever?) very good in Argentina... so we must hurry if we are to get anything
17:07:19 <tumbleweed> indeed!
17:07:43 <gwolf> I understand Martín started talking about this with people in the recurring Sponsor team... but we also think the sponsor brackets are too high, and will try to adjust them a bit to the Argentinian reality
17:08:04 <gwolf> but of course, it's worth discussing. We don't want to halve Platinum sponsorship levels!
17:08:14 <tumbleweed> we often have a disconnect between local and international sponsorship levels
17:08:16 <weepingclown[m]> o/
17:08:54 <gwolf> right, makes sense
17:09:06 <gwolf> nattie: Sorry... Anything you wanted to add to this?
17:09:20 <nattie> gwolf: no, that's about as much as i know
17:09:31 <gwolf> eamanu ? santiago ? leomartinez ?
17:10:27 <gwolf> pwaring: I think that'd be it on DC26
17:10:30 <pwaring> gwolf: thanks
17:10:34 <pwaring> #topic DC25: Budget
17:11:54 * tumbleweed will update stripe data now
17:12:05 <tumbleweed> I hear that we can expect some expense reporting in git soon
17:12:15 * tumbleweed must still report the site-visit
17:12:17 <leomartinez> Hi
17:13:18 <Santiago[m]> and before reviewing the budget, the final bursaries outcome has been sent?
17:13:28 <Santiago[m]> ping utkarsh2102
17:14:19 <tumbleweed> I was promised it yesterday, I haven't checked
17:14:31 <tumbleweed> if not, we can just deny remaining requests
17:14:56 <tumbleweed> and then I'll do a round of re-confirmation (which applies to entirely free attendees) with a deadline of 29 June (I guess)
17:15:11 <Santiago[m]> makes sense
17:16:26 <pwaring> anything else on budget?
17:18:32 <Santiago[m]> nope
17:18:50 <pwaring> #topic DC25: Registration: Visas
17:20:32 <pwaring> anything to say on visas?
17:20:51 <Santiago[m]> the visa team is no longer producing invitation letters
17:21:03 <Santiago[m]> I think we can remove this item for next week
17:21:28 <pwaring> done
17:21:32 <pwaring> #topic DC25: Registration: Content team
17:22:33 <pwaring> last week we were looking at sending acceptance notices and scheduling
17:22:53 * tumbleweed got a pile of email, so that happened
17:22:54 <gwolf> And we did :-) I wasn't able to participate in last week's Content Team meeting
17:23:09 <gwolf> so I'm waiting for some other team member to take the lead and report..?
17:25:28 <gwolf> Anyway, we did send a lot of talk approvals
17:25:43 <gwolf> We passed on the Academic talks for the Scientific Committee
17:26:03 <gwolf> (bensmrs / rouca should know better about this, as they have the insider knowledge of it...?)
17:26:55 <bsomers> well we’re overseeing it but we have no power on the actual paper submissions
17:27:06 <bsomers> I’ll ping the chairman
17:27:19 <gwolf> oh, bsomers. You caught me off guard with your alias change :-TH
17:27:23 <gwolf> :-Þ
17:28:23 <bsomers> oh damn, my client may be misbehaving
17:28:36 <LucasKanashiro[mds]> I'd like to ask local team to provide feedback here: https://salsa.debian.org/debconf-team/public/websites/dc25/-/merge_requests/42
17:28:43 <pwaring> anything else we need to say on content?
17:28:55 <LucasKanashiro[mds]> we need the schedule grid deployed to start scheduling work
17:29:10 <LucasKanashiro[mds]> breakfast, brunch time and so on
17:29:12 <Santiago[m]> LucasKanashiro[mds]: sorry, that's on my ToDo list
17:29:17 <EnkelenaH[mds]> o/
17:30:15 <pwaring> ok, I think we can move on then
17:30:22 <pwaring> #topic DC25: Child care
17:30:57 <bsomers> Unfortunately our almost-last option just denied us because the venue doesn’t have the proper certifications
17:31:19 <gwolf> there's some hope in the "almost-" bit 😉
17:31:35 <bsomers> not much, but a little
17:34:47 <pwaring> #topic DC25: Day trip
17:34:56 <pwaring> this was added back in so I assume there's an update :)
17:35:21 <Santiago[m]> we are preparing the website to add the different daytrip options
17:35:31 <Santiago[m]> and registration should open soon(tm)
17:36:03 <Santiago[m]> there is a deadline (july 1st) for some of them
17:36:32 <tumbleweed> we'll probably need an email to announce the opening and deadline
17:37:09 <Santiago[m]> we need to give the number / list of people to transportation company
17:37:42 <Santiago[m]> tumbleweed: yes!
17:40:23 <Santiago[m]> for one of the options (Ouessant/Ushant), people will have to give their "legal" name
17:40:39 <Santiago[m]> and there will be one option with no deadline restriction
17:40:44 <tumbleweed> we already have that for the venue
17:40:53 <Santiago[m]> that's it
17:41:25 <bsomers> tumbleweed: sure but people didn’t consent for it to be used otherwise
17:41:40 <tumbleweed> that is true
17:41:58 <tumbleweed> we can say in the option that we'll provide have to provide legal names
17:42:04 <gwolf> well, but if we make it _very_ clear when signing up, it can be taken as consent, no?
17:43:43 <pwaring> anything else on day trips?
17:44:05 <Santiago[m]> nop
17:44:08 <tumbleweed> mention it in the email, too
17:45:17 <pwaring> #topic Meeting schedule
17:45:37 <pwaring> next meeting will be 24th June, then 1st July, 17:00 UTC as always
17:45:52 <pwaring> after that it will be DebCamp so meetings will presumably be held on-site as previous times
17:46:02 <pwaring> #topic AoB
17:46:08 <pwaring> anything else before we finish?
17:46:25 <lenharo> july, 1 is not DebCamp yet.
17:46:37 <akashsanthosh_[mds]> After that
17:46:41 <lenharo> sorry... i read just part of the message
17:47:01 <Santiago[m]> lenharo: that is correct
17:47:24 <pwaring> ok, thanks everyone for coming and see you next week!
17:47:26 <pwaring> #endmeeting