17:00:12 <pwaring> #startmeeting DC25 orga team meeting. Agenda: https://deb.li/dc25meet
17:00:12 <MeetBot> Meeting started Tue Jun 10 17:00:12 2025 UTC.  The chair is pwaring. Information about MeetBot at http://wiki.debian.org/MeetBot.
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17:00:17 <pwaring> #topic Roll call
17:00:20 <pwaring> as always, say hi if you're here
17:00:22 <bensmrs> o/
17:00:25 <tumbleweed> Hello
17:00:36 <gwolf> \o
17:00:38 <santiago> bonjour
17:00:44 <EnkelenaH[mds]> hi
17:00:53 <martinbayo[mds]> Hola!
17:00:58 <DLange> hi
17:02:39 <nattie> holla holla hola!
17:03:23 <akashsanthosh_[mds]> Hoi. (After a long time)
17:03:27 <weepingclown[m]> hey o/
17:03:35 <pwaring> #topic DebConf 26
17:03:38 <gwolf> akashsanthosh_[mds]: Yes, today!
17:04:24 <martinbayo[mds]> pwaring: We were making progress on internal organization and began outlining strategies to find local sponsors.
17:05:26 <martinbayo[mds]> If there are no questions, we can move forward.
17:06:26 <pwaring> #topic DC25: Budget
17:07:12 <bensmrs> Last-minute sponsors increased the budget quite a bit
17:07:20 <tumbleweed> \o/
17:07:24 <DLange> yes \o/
17:07:26 <tumbleweed> always nice to have that happen
17:07:35 <gwolf> \o/
17:07:37 <tumbleweed> you mean we're going to make a profit? :P
17:07:37 <eamanu> hi! sorry for the delay
17:08:00 <gwolf> eamanu: So it was you the last-minute sponsor? Thanks!!!! ;-)
17:08:03 <santiago> tumbleweed, hopefully
17:08:03 <DLange> tumbleweed: sure, can we not do video? :o)
17:08:05 <bensmrs> tumbleweed: the budget says yes, but we’d need to review it again
17:08:44 <tumbleweed> :P
17:08:48 <akashsanthosh_[mds]> DLange: :(
17:08:49 <eamanu> gwolf: haha that would be good, for debconf and me :-D
17:09:38 <pwaring> anything else on budget?
17:09:53 <tumbleweed> do we issue any final bursary bits?
17:09:56 <gwolf> (we want further bursary runs! ;) )
17:09:59 <tumbleweed> or do we call that quits?
17:10:22 <bensmrs> gwolf: well if you want to coordinate the last round…
17:10:48 <terceiro> $you
17:11:00 <gwolf> bensmrs: I'd be at an conflict of interests...
17:12:57 <pwaring> do we have a decision on final bursaries: yes/no
17:13:40 <DLange> let peb and Utkarsh decide that with olasd
17:13:44 <bensmrs> that’d be great, but someone needs to handle it
17:13:49 <olasd> DLange: I'm not involved.
17:13:55 <tumbleweed> well, either way, somebody needs to handle it
17:13:57 <DLange> they have been doing all the admin work this year
17:14:07 <tumbleweed> if we're not going to grant more bursaries, we have some more to deny
17:14:09 <DLange> olasd: you know the visa timings
17:14:33 <DLange> I think we can do one "Europe" round
17:14:43 * tumbleweed pings utkarsh
17:14:45 <olasd> who is this magical we ?
17:14:51 <olasd> because it definitely isn't me
17:14:53 <DLange> the bursary team
17:14:57 <DLange> that's fine, olasd
17:15:03 <DLange> no need to get nervous
17:15:08 <olasd> looks like you hadn't gotten the message last time
17:15:24 <DLange> well, I know the visa timings, too
17:15:31 <DLange> happy to take that load off you
17:15:32 <utkarsh2102> hi there!
17:15:38 <tumbleweed> oh, hi
17:15:47 <DLange> tumbleweed magic can summon utkarshs
17:15:51 <tumbleweed> we're discussing whether a final round of bursaries will happen
17:15:57 <tumbleweed> or if not, a final round of denials
17:16:08 <utkarsh2102> yep, i’ll discuss with peb
17:16:15 <utkarsh2102> and get this sorted asap
17:16:18 <tumbleweed> thanks!
17:16:22 <DLange> great
17:17:10 <pwaring> ok we can move on then, thanks utkarsh2102
17:17:15 <tumbleweed> +1
17:17:16 <pwaring> #topic DC25: Registration: Visas
17:18:23 <pwaring> is there anything we need to do/decide on visas?
17:18:37 <santiago> just as a note for the future:
17:19:56 <santiago> for debconfs happening in the schengen area, the visa team work requires handling a non-negligible amount of non-legit requests
17:20:40 <gwolf> santiago: (for non-schengen-area conferences too)
17:21:10 <santiago> I don't expect that for next year. Hopefully
17:21:38 <olasd> pwaring: we should teach our attendees to not sit one month on their invitation letters before seeking a visa appointment
17:21:47 <olasd> but that's probably not very actionable
17:22:00 <tumbleweed> :P
17:22:03 <gwolf> santiago: After what I've seen when involved in the visa teams (even as an outsider) for India and Korea (and Kosovo? am not sure), we always get a bunch of people wanting a visa to $anywhere...
17:22:07 <akashsanthosh_[mds]> My Visa appointment is tommorrow
17:22:14 * olasd goes away
17:22:15 <highvoltage> I registered for an appointment the moment I got my invite, and the soonest appointment I could get was upcoming thursday
17:23:04 <pwaring> ok everything will be in the minutes (I'm not sure how feedback works for future DCs but DC26 people are here :)
17:23:14 <olasd> I need to leave, toodles
17:23:16 <pwaring> #topic DC25: Registration: Content team
17:23:44 <gwolf> We have had a tough week :-)
17:24:02 <gwolf> We were supposed to send acceptance notices on June... 2?
17:24:16 <gwolf> We were unable to. There were still too many proposals pending being rated
17:24:28 <gwolf> So you all saw we asked attendees to wait until tomorrow
17:24:38 <gwolf> And tomorrow... well, we expect to have more information
17:24:57 <gwolf> I know some scheduling is beginning to take place in the shadows (thanks shadowpeople!)
17:25:09 <highvoltage> thanks gwolf, I feel less guilty not having responded to the CfP
17:25:19 <gwolf> highvoltage: shame on you!!! ;-)
17:25:21 <tumbleweed> you took a load off them :)
17:25:43 <gwolf> Any other Content Team people, anything to add to this?
17:26:02 <gwolf> Tomorrow we have a meeting, and I expect many mails will folllow the meeting...
17:26:37 <tumbleweed> we're looking forward to that. Thanks for doing the hard work
17:27:03 <gwolf> Oh, and we forwarded the talks to the Scientific Committee for the Academic Track
17:27:41 <weepingclown[m]> nice, awesome work!
17:28:03 <gwolf> People that proposed Academic Track talks were already notified, and are expected to submit their talks in the other system for the review process.
17:28:33 <gwolf> Next deadline for Academic is June 19 (last day for full paper submission), then June 26 (full paper accept/reject)
17:28:52 <gwolf> I thnk that's all I can relay
17:30:11 <pwaring> thanks gwolf
17:30:24 <pwaring> we've only got one more item to discuss!
17:30:30 <pwaring> #topic DC25: Child carte
17:30:47 <pwaring> #undo
17:30:47 <MeetBot> Removing item from minutes: <MeetBot.items.Topic object at 0x7f3938028190>
17:30:49 <pwaring> #topic DC25: Child care
17:30:50 <gwolf> Children a-la-carte!
17:31:42 <bensmrs> It’s going slowly, but we seem to be converging toward a solution for childcare
17:32:16 <disaster2life[mds]> is it the previously mentioned child care place in Brest?
17:33:19 <bensmrs> No, we’re looking for something else
17:33:47 <bensmrs> I didn’t have a deep look in the current solution, so I can’t really tell more
17:34:11 <bensmrs> But I just know we made some progress
17:34:59 <tumbleweed> great
17:35:16 * taffit confirms that rouca has been in touch with $people
17:35:25 <pwaring> anything else on childcare?
17:35:57 <bensmrs> no, still on the active queue
17:36:06 <pwaring> #topic Meeting schedule
17:36:18 <pwaring> now that we're approaching DebConf, we usually switch to weekly meetings
17:36:28 <bensmrs> lgtm
17:36:31 <pwaring> so the next meetings will be 17th June and 24th June, still at 17:00 UTC
17:36:47 <pwaring> when DebCamp starts we meet on-site
17:37:08 <pwaring> #topic AoB
17:37:11 <pwaring> anything else before we finish?
17:38:34 <pwaring> ok, thanks everyone for coming and see you in one week!
17:38:36 <pwaring> #endmeeting