17:00:12 <pwaring> #startmeeting DC25 orga team meeting. Agenda: https://deb.li/dc25meet
17:00:12 <MeetBot> Meeting started Tue Apr 29 17:00:12 2025 UTC.  The chair is pwaring. Information about MeetBot at http://wiki.debian.org/MeetBot.
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17:00:16 <pwaring> #topic Roll call
17:00:18 <pwaring> as always, say hi if you're here
17:00:23 <tumbleweed> \o
17:00:32 <AhmedSiam> o/
17:00:33 <Giyeonbang[m]> o/
17:00:43 <santiago> hi!
17:00:48 <EnkelenaH[mds]> hello
17:00:49 <nattie> hola
17:00:55 <h01ger> \o
17:01:05 <DLange> hi if you're here
17:01:27 <terceiro> hi
17:01:49 <disaster2life> heya!
17:01:57 <eamanu> hello hello!
17:03:03 <pwaring> #topic DebConf 26
17:03:29 <martinbayo[mds]> Hello
17:03:50 <eamanu> hola martinbayo[mds]:-)
17:04:28 <pwaring> gwolf: do you or any other local team want to say anything about DC26?
17:04:48 <eamanu> from DC26 we don't have any news
17:04:53 <gwolf> looking at the immediate history, I understand martinbayo[mds] and eamanu are around :-)
17:05:03 <gwolf> they are actually local to Argentina ;-)
17:05:04 <pwaring> ok we can move on if there's no news
17:05:11 <eamanu> pwaring: yep
17:05:15 <pwaring> #topic DC25: Sponsors and fundraising
17:05:47 <martinbayo[mds]> only we are working on setting up meetings with the University and with organizations that will work on the money issue.
17:05:59 <DLange> We have one more silver sponsor. The queue is empty now, so we are rather "final" with the income side.
17:06:32 <pwaring> #topic DC25: Budget
17:07:21 <olasd> we've done a preliminary review of the budget, with the goal of extending bursaries
17:07:32 <olasd> we should have some more firm numbers this week
17:07:53 <olasd> I think that's it
17:08:02 <BenjaminSomers[mds]> Yeah
17:08:25 <olasd> (it's looking promising)
17:08:43 <pwaring> #topic DC25: Registration: Visas
17:08:57 <tumbleweed> now that bursaries have issued, visa invitations can start
17:09:06 <olasd> we have a large pile of requests, with bursaries issued we will go through them
17:09:18 <olasd> that's top of my to-do list when arriving in Hamburg tomorrow
17:09:19 <santiago> WRT budget, just to note that acceptance/refusals of bursaries status are useful to have a better idea
17:09:32 <tumbleweed> sorry we only discovered this morning that some attendees may have used partial contributions + travel bursary requests as a way to self-pay attendance but get a visa invitation letter saying that they're being sponsored
17:09:43 <tumbleweed> so, the visa team will have to deal with this
17:09:46 <olasd> yeah, we will apply common sense
17:09:57 <olasd> (I caught up on the backlog)
17:10:54 <olasd> next?
17:11:09 <pwaring> #topic DC25: Registration: Content team
17:11:46 <pwaring> last time content team was reviewing talks, I think with an intent for helping with bursaries
17:12:07 <santiago> early submission deadline ended yesterday
17:12:27 <santiago> 146 submissions so far
17:12:37 <santiago> (including withdrawals)
17:13:47 <weepingclown[m]> o/
17:13:58 <pwaring> sounds good, anythinfg else on content?
17:14:09 <santiago> Acceptance notification: June 2nd.
17:14:13 <santiago> nop. next?
17:14:54 <pwaring> #topic DC25: Day Trip
17:15:00 <santiago> (kanashiro, tassia[mds], please tell me if I spoke too fast ^)
17:15:10 <pwaring> last time day trip was WIP due to french vacations
17:15:35 <santiago> we have some quotes and the wheels are turning
17:16:34 <pwaring> #topic DC25: Child care
17:17:31 <BenjaminSomers[mds]> Yeah day trip is progressing
17:17:40 <pwaring> there was a brief discussion on this last time and we agreed to add child care to the agenda
17:18:01 <BenjaminSomers[mds]> For child care, rouca and I are contacting local entities
17:18:23 <BenjaminSomers[mds]> We’re in contact with city officials to get it sorted out
17:19:34 <pwaring> #topic DC25: Transportation between Camp and IMT
17:19:50 <pwaring> this was added to the agenda as a result of last meeting's discussions too
17:20:11 <BenjaminSomers[mds]> It’s not on our urgent queue now
17:20:45 <santiago> there is public bus transportation, in any case
17:21:11 <BenjaminSomers[mds]> And we’ll most probably give people unlimited bus cards
17:21:28 <tumbleweed> if the busses run at useful times for us, that's probably fine
17:21:38 <gwolf> right, frequencies and timetables are needed
17:22:08 <pwaring> #topic DC25: Sports facilities at IMT
17:22:13 <tumbleweed> I can certainly imagine upset attendees if the bus options are very limited
17:22:15 * disaster2life wonders if BiBus provides GTFS data
17:22:33 <pwaring> I think this was added by terceiro as a result of email questions
17:22:49 <santiago> he, bibus current timetable goes until July 6th: https://files2.bibus.fr/s3fs-public/documents/Ligne%202b%20-%20Horaires%20du%202%20septembre%202024%20au%206%20juillet%202025.pdf
17:23:14 <disaster2life> very useful :))
17:23:19 <gwolf> santiago++
17:23:57 <gwolf> OK, so we will be mostly covered 6AM--midnight
17:24:01 <santiago> I'll send a request to bibus to know if they already have an idea about the Summer timetable
17:24:07 <BenjaminSomers[mds]> Haven’t had the time to work on sport facilities
17:24:11 <terceiro> hi
17:24:13 <gwolf> if the Summer timetable is similar, at least
17:24:14 <terceiro> yes, it was me
17:24:30 <BenjaminSomers[mds]> I’m afraid insurance policies won’t allow it but I’ll ask tomorrow when I arrive in Hamburg
17:24:57 <terceiro> BenjaminSomers[mds]: thanks
17:25:18 <terceiro> I think that's all we need; someone from the local team to look into it and give a response later
17:25:21 <santiago> summer timetable will likely have reduced frequency
17:26:05 <tumbleweed> cosquer bus stop to technopole IIRC
17:26:40 <pwaring> ok we can come back to this next time then
17:26:56 <pwaring> #topic Meeting schedule
17:27:07 <pwaring> next meetings are 13th May and 27th May, 17:00 UTC as usual
17:27:10 <pwaring> #topic AOB
17:27:14 <pwaring> anything else before we finish?
17:27:39 <olasd> not from me
17:28:32 <AhmedSiam> My question got removed from the agenda. Maybe because it was irrelevant.
17:28:59 <DLange> no, because it is a personal issue
17:29:09 <pwaring> AhmedSiam: if you've got a question about your bursary, you should ask the bursaries team please
17:29:12 <tumbleweed> this is a team meeting
17:29:12 <DLange> we don't disuss these on public logged meetings
17:29:21 <AhmedSiam> OK, thanks.
17:29:56 <pwaring> ok, thanks everyone for coming and see you in two weeks!
17:29:58 <pwaring> #endmeeting