17:00:17 <pwaring> #startmeeting DC25 orga team meeting. Agenda: https://deb.li/dc25meet
17:00:17 <MeetBot> Meeting started Tue Jan 21 17:00:17 2025 UTC.  The chair is pwaring. Information about MeetBot at http://wiki.debian.org/MeetBot.
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17:00:21 <pwaring> #topic Roll call
17:00:24 <pwaring> as always, say hi if you're here
17:00:37 <Lenharo[m]1> Hi! i'm here o/
17:00:41 <nattie> hola
17:00:46 <h01ger> 'lo.
17:00:51 <TakanoriSuzuki[m]> hi
17:01:10 <disaster2life[m]> hi! /me is too drained to do usual antics :)
17:01:13 <peb> hey
17:01:16 <NorimitsuSugimoto[m]> hi
17:01:21 <santiago> hi!
17:01:35 <DLange> สวัสดี ครับ
17:01:57 <disaster2life[m]> <urbec> ""Oh no, not again."" <- "Oh no, I forgot to mark it on my calendar again :-/"
17:02:49 <sahilister> hi
17:03:14 <pwaring> #topic DC25: Sponsors & Fundraising
17:03:56 <bensmrs> o/
17:04:19 <sahilister> +1 sponsor IG from last time.
17:04:34 <DLange> #link https://debconf25.debconf.org/sponsors/
17:04:40 <DLange> filling up slowly
17:05:12 <sahilister> any leads welcome, if you can put a word even better :)
17:05:22 <pwaring> anything else we need to say on sponsors at this point?
17:05:41 <sahilister> nothing as of now
17:05:54 <bensmrs> local team is spending quite some time for public FR sponsors, more to come soon I hope
17:05:57 <pwaring> #topic DC25: Budget
17:06:19 <pwaring> we'd normally start talking about fleshing out the budget at this point
17:06:49 <pwaring> last year's for ref: https://docs.google.com/spreadsheets/d/1k2pcSD5dEVl6PAJBLy6ApqyzkvQrj8SSQhroGQ9aykQ
17:07:23 <weepingclown[m][m]> o/
17:07:34 <olasd> local team has been working on firming up cost estimates for the usual large line items (accommodation, food)
17:07:53 <santiago> that is in my ToDo list, indeed
17:09:12 <pwaring> ok, we can leave it on the agenda for future meetings and update as it gets firmed up
17:09:21 <olasd> makes sense to me!
17:09:27 <pwaring> #topic DC25: Organization
17:09:46 <pwaring> last time registration team were going to test Zammad which tumbleweed had setup
17:10:07 <nattie> not happened yet.  soon.
17:10:26 <pwaring> #topic DC25: Website / Logo / Artwork
17:10:33 * weepingclown[m][m] is quite busy, but also don't known where it can be tested (ie where it is deployed)
17:10:43 <pwaring> the logo is on the website!
17:10:47 <weepingclown[m][m]> s/known/know/
17:10:55 <pwaring> is there anything else we need to say about website / logo / artwork
17:11:18 <santiago> nothing much to say here, except that filling out information about the venue and the like is in the ToDo list
17:11:22 <olasd> "local" team has been chatting about updating the venue pages
17:12:34 <disaster2life[m]> santiago: do we already have all the info that needs to go on the website or is gathering / creating that a part of it?
17:13:17 <santiago> the latter, we need to see if more info is needed
17:13:57 <weepingclown[m][m]> I have something that's slightly related to logo/artwork etc., will talk about it in AoB
17:14:08 <santiago> ACK
17:14:24 <pwaring> #topic DC25: Food
17:14:54 <nattie> we are planning on giving people dinner, right?
17:15:58 <santiago> we have contacted a couple of caterers
17:16:18 <nattie> any in particular willing to do the 14th?
17:16:19 <santiago> one for debcamp + one for debconf, but these are still early discussions
17:16:41 <santiago> nattie, it seems the 14th doesn't pose any issue
17:16:53 <nattie> fabulous!
17:17:03 <bensmrs> it’s only problematic for public institutions, not private companies :)
17:17:19 <santiago> for debconf, the budget for the mentioned caterer would be ~12€/person/meal, which is expensive
17:17:56 <santiago> I still need to confirm a more formal budget and explore other options
17:18:25 <pwaring> anything else on food at this point, or shall we update next time?
17:18:55 <santiago> nothing else
17:19:51 <pwaring> ok, I think that's it on DC25 for now
17:19:59 <pwaring> #topic DC26: Bids & schedule
17:20:08 <pwaring> not sure if there's anyone around for DC26?
17:20:29 <pwaring> there was a meeting last week (here) to discuss two of the bids
17:20:43 <pwaring> https://wiki.debian.org/DebConf/26/Bids
17:21:19 <nattie> i think someone from Japan is here
17:21:33 <nattie> Gunnar isn't available just this minute, but perhaps someone else from the Argentinian bid is about?
17:21:56 <TakanoriSuzuki[m]> I, Sugimoto and Shunsuke are from Japan
17:22:14 <santiago> ping eamanu: ^
17:25:15 <olasd> maybe someone from committee reporting on the expected timeline for the next steps would be enough for this meeting? or are there specific topics up for discussion?
17:26:25 <nattie> the Japanese bid have given us some updated figures based on different attendee numbers
17:27:30 <nattie> The committee has not yet officially reached a decision
17:28:09 <pwaring> I think we can leave it there for now then
17:28:20 <pwaring> #topic Meeting schedule
17:28:22 <santiago> btw, was it discussed if any of the bids could also apply for 2027?
17:28:56 <weepingclown[m][m]> was it? idr
17:29:10 <nattie> i think we prefer to do things one cycle in advance, but any bids that don't get awarded DC26 are of course encouraged to apply for DC27 in the future
17:29:53 <pwaring> next meetings will be 4th February and 18th February
17:30:14 <pwaring> we will need a volunteer to chair for 18th Feb as I may not be available
17:30:20 <pwaring> #topic AoB
17:30:21 <nattie> 4th february is hot on the heels of fosdem; expect people to be tired
17:30:22 <pwaring> anything else?
17:30:29 <weepingclown[m][m]> yes
17:30:52 <sahilister> forgot to add earlier, website seems missing big logo on top right (empty white space)
17:30:54 <weepingclown[m][m]> we had submitted a Debian booth for FOSSASIA, which is accepted
17:31:12 * disaster2life[m] marks down in calendar
17:31:24 <disaster2life[m]> sahilister: we do!
17:31:26 <weepingclown[m][m]> it'd be nice to share debconf25 flyers, sponsorship related stuff etc. there
17:31:38 <weepingclown[m][m]> so for, don't have much of an idea
17:31:40 <disaster2life[m]> * we do have an empty space there yeah
17:31:46 <weepingclown[m][m]> help and ideas welcome
17:31:49 <weepingclown[m][m]> that's all
17:32:10 <weepingclown[m][m]> the event dates are march 13-15
17:32:27 <disaster2life[m]> I mean there is that sponsorship "thing" words escape me bensmrs made
17:32:36 <pwaring> ok, thank you all for coming and see you in two weeks!
17:32:38 <pwaring> #endmeeting