14:29:44 <medicalwei> #startmeeting 14:29:44 <MeetBot> Meeting started Thu Jun 28 14:29:44 2018 UTC. The chair is medicalwei. Information about MeetBot at http://wiki.debian.org/MeetBot. 14:29:44 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic. 14:29:45 <DLange> nattie: https://roma.faster-it.de/temp/agenda_dump.html 14:29:46 <medicalwei> #chair nattie 14:29:46 <MeetBot> Current chairs: medicalwei nattie 14:29:53 <medicalwei> #topic Roll call 14:29:55 <jidanni> Hell-o 14:29:58 <paulliu> hi 14:29:59 <medicalwei> OwO/ 14:30:08 <gavin> hi 14:30:09 <DLange> \o 14:30:16 <lenharo> hi o/ 14:30:18 <medicalwei> Please open the meeting agenda at https://deb.li/3OYuV 14:30:51 <larjona> Hi 14:31:30 <medicalwei> #topic Accommodation 14:32:04 <czchen> NCTU want to know how many male/female will be in the accommodation. 14:32:07 <olasd> why? 14:32:16 * nattie is here now 14:32:33 <czchen> It is requested by department who manage dormitory. 14:32:40 <nattie> are they thinking of segregating by gender? 14:32:40 <medicalwei> olasd: it's their requirement on paper. I don't know the reason why they are doing that. 14:33:08 <DLange> diversity stats probably 14:33:17 <olasd> DLange: I very much doubt that 14:33:21 <czchen> I think we don't need to provide 100% accuracy. 14:33:25 <medicalwei> DLange: me neither :/ 14:33:41 <paulliu> Just a rough number I think. 14:34:09 <nattie> that should be not-too-hard to get out of wafer 14:34:10 <olasd> providing the stats is easy, but knowing why would be more interesting 14:34:31 <medicalwei> But they just need a number for statistics, and I think they don't actually control the segregation. 14:34:57 <olasd> we need to be sure that the expectations are the same on both sides 14:35:04 * nattie is reminded of a scene in Life of Brian - "are there any women here?" 14:35:13 <olasd> that's all I have to say for this topic 14:35:47 <medicalwei> #info bedding sets are ordered. 14:36:06 <olasd> (you can #action me to add the stats) 14:36:20 <nattie> #action olasd to add gender stats for accommodation 14:36:21 <medicalwei> #action olasd to add accommodation stats by gender 14:36:23 <medicalwei> #undo 14:36:23 <MeetBot> Removing item from minutes: <MeetBot.items.Action object at 0x1388a50> 14:36:31 <paulliu> We might need to find who wants those bedding sets after the conference. 14:36:38 <nattie> medicalwei: do you still need me to chair? 14:36:52 <medicalwei> nattie: go ahead. sorry :) 14:36:57 <nattie> ok :) 14:37:06 <nattie> just for the record, how much bedding? 14:37:16 <nattie> i mean, how many sets 14:37:26 <medicalwei> nattie: 300 beds (lemme confirm) 14:37:32 <nattie> thanks 14:37:43 <nattie> #info 300 sets have been ordered 14:37:51 <nattie> (we can always correct that if it turns out wrong) 14:37:53 <paulliu> no.. 250 isn't it? 14:38:07 <nattie> #undo 14:38:07 <MeetBot> Removing item from minutes: <MeetBot.items.Info object at 0xf7d450> 14:38:08 <medicalwei> 250 14:38:17 <nattie> #info 250 bedding sets have been ordered 14:38:22 <nattie> ok then 14:38:25 <nattie> #topic Daytrip 14:38:30 <jidanni> Who are the Taipei bus leaders? 14:38:32 <nattie> make it snappy, please 14:39:27 <nattie> I don't think they're looking 14:39:43 <nattie> #info daytrips have each been given their own signup page 14:39:49 <pollo> 0/ 14:40:00 <nattie> thanks pollo 14:40:09 <jidanni> Thanks 14:40:09 <medicalwei> #action medicalwei to poke if anyone wants to lead trips to Taipei. 14:40:23 <nattie> OK, i think that's all we can do for the daytrips today 14:40:28 <jidanni> thanks 14:40:28 <nattie> #topic website 14:40:53 <nattie> Apparently the dates section is still giving something incorrectly 14:40:55 <nattie> we can fix that 14:41:11 <jidanni> thanks 14:41:15 <olasd> who is "we" and do they have commit access? 14:41:15 <medicalwei> #info Badge content changeset should be coming soon, for the size change (Japanese B5 -> A4) 14:41:39 <zumbi> o/ 14:41:42 <nattie> olasd: i'll action myself to find the relevant person 14:41:51 <DLange> which is olasd 14:42:14 <nattie> can we just make certain of the correct dates while we're here? 14:42:30 <DLange> #link https://salsa.debian.org/debconf-team/public/websites/dc18/blob/master/pages/schedule/important-dates.md 14:42:48 <olasd> you'll see an edit link on the top right 14:42:48 <szlin> o/ 14:43:35 * taowa is also here now 14:44:23 <nattie> #action olasd to fix dates on important dates page 14:44:36 <nattie> #topic Visa 14:44:40 <jidanni> thanks 14:44:40 <nattie> visa team, you're up! 14:44:45 <nattie> i think that's czchen? 14:44:52 <czchen> #info Forgot to follow OCF.tw procedure when issue an invitation letter. Need to info OCF.tw when issue invitation letter. 14:45:08 <czchen> #action czchen will collect nationality, departure airport for people who got invitation letter as requested by OCF.tw. 14:45:11 <bremner> did visa team see lost student writing to debconf-discuss? 14:45:24 <nattie> if not, i can bounce that mail to visa team 14:45:39 <czchen> Also, I need extra hand from local team member to handle visa reqeust. 14:45:43 <szlin> I will help czchen with visa task 14:45:46 <czchen> Just too many for me right now. 14:45:56 <paulliu> Yeah. I can do that too. 14:46:12 <nattie> #action szlin to help czchen with visa matters 14:46:15 <czchen> Anyone can add szlin and paulliu to visa repository? 14:46:18 <nattie> undo 14:46:24 <nattie> #action szlin and paulliu to help czchen with visa matters 14:46:29 <czchen> And also visa@debconf.org mailing list. 14:46:48 <czchen> I think visa@debconf.org mailing list can be requested in #debconf-infra? 14:47:05 <nattie> czchen: i can sort out getting that updated 14:47:14 <nattie> #action nattie to sort ouf additions to visa mail alias 14:47:23 <nattie> #undo 14:47:23 <MeetBot> Removing item from minutes: <MeetBot.items.Action object at 0x216af10> 14:47:27 <nattie> #action nattie to sort out additions to visa mail alias 14:47:56 <DLange> I'll do the repo additions 14:48:10 <nattie> #action DLange to deal with repo additions 14:48:12 <czchen> thanks for the help 14:48:27 <nattie> #topic Swag 14:48:54 <nattie> #info Tshirt sample has been ordered and is expected 14:49:05 <nattie> #info bags have been ordered 14:49:22 <nattie> #info cups and cutlery have been approved for the budget and will be ordered soon 14:49:39 <medicalwei> (for reasons written in the budget request) 14:49:42 <nattie> #info paper for badges has been ordered and received 14:49:58 <nattie> anything else on swag? 14:50:01 <zumbi> Question: are we counting on sponsors? I'd like them to get a sample of our goodies 14:50:09 <zumbi> also some of them requested extra T-shirts 14:50:12 <medicalwei> #link https://matrix.org/_matrix/media/v1/download/matrix.org/LmFpMxPWPIrdjLRxzLFPjpzM badge papers look like this. 14:50:42 <medicalwei> zumbi: well i only extrapolated the numbers to 450 people using the t-shirt statistics we have 14:50:44 <nattie> zumbi: if you could provide a number of requested extra t-shirts outside the meeting, that would be good 14:51:08 <medicalwei> zumbi: ah i added the numbers you've requested last time 14:51:20 <zumbi> nattie: yeah, those are in git as well, in the fulfillment.md file (at sponsors repo) 14:51:58 <medicalwei> Also the T-shirt size should be remapped from Taiwanese size to the US size 14:52:01 <zumbi> medicalwei: aha! thanks that was for T-shirts, then we also bags and other goodies for them 14:52:05 <nattie> #info numbers for extra t-shirts are available in the sponsors repo (fulfillment file) 14:52:17 <nattie> is that it? 14:52:23 <nattie> #topic budgeting 14:52:25 <medicalwei> I think that's it. 14:52:29 <zumbi> nattie: yeah, thanks nattie 14:52:47 <medicalwei> (venue was skipped) 14:52:59 <nattie> #undo 14:52:59 <MeetBot> Removing item from minutes: <MeetBot.items.Topic object at 0x1fbee50> 14:53:03 <nattie> #topic Venue 14:53:09 <medicalwei> #info MIRC's WiFi is no longer maintained campus-wide but MIRC itself. We have to request configurations to MIRC's IT department again. 14:53:35 <medicalwei> #action medicalwei and AndrewLee to discuss with chuang (NCTU contact) about the current status of WiFI 14:53:44 <medicalwei> (that will happen tomorrow) 14:53:50 <medicalwei> that's all 14:54:18 <nattie> cool 14:54:22 <nattie> #topic budgeting 14:54:30 <medicalwei> I am too lazy, so... 14:54:37 <medicalwei> #info Keeping receipts, but not yet making it a journal. Probably need a push from pollo. 14:54:51 <medicalwei> #action medicalwei to make ledger-cli journal 14:55:00 <medicalwei> #info 2018-06 v2 budget has been approved. The changes are the addition of dining tools and drinking cups. 14:55:08 <medicalwei> #info Preliminary reimbursement requests for 43,615 TWD (about 1,430 USD) has been sent to SPI, to let OCF know how long does SPI take to reimburse budget. 14:55:10 <pollo> Always happy to help out if you have questions 14:55:31 <medicalwei> I am just too lazy and I need someone to poke me up ._. 14:55:40 <nattie> medicalwei: i'm sure someone will do so 14:55:41 * znoteer_ pokes his head into the meeting briefly 14:55:57 <nattie> Is there anything for the conference dinner topic? 14:55:59 <medicalwei> No one else than Lamby has been replied to the reimbursement request yet 14:56:05 <medicalwei> AndrewLee: ///// 14:56:20 <medicalwei> nattie: I think I have something about that 14:56:34 <nattie> OK, i'll get on that topic then 14:56:42 <nattie> #topic conference dinner 14:56:59 <nattie> medicalwei: go for it! 14:57:06 <jidanni> you can link 14:57:32 <jidanni> salsa important date 14:57:34 <medicalwei> #info AndrewLee will take the catering company to the venue for knowing the exact situation for conference dinner. 14:57:49 <medicalwei> (That will happen tomorrow, along with the WiFi stuff) 14:57:50 <jidanni> page to wiki dinner page. 14:58:13 <medicalwei> Nothing else I knew from me. 14:58:18 <nattie> Is there anything for the accommodation topic? 14:58:30 <medicalwei> nattie: that was repeated mistakenly 14:58:35 <nattie> OK, no problem 14:58:43 <nattie> #topic Child care 14:58:52 <gavin> Sitters are signing contract with OCF 14:58:59 <nattie> #info Sitters are signing contract with OCF 14:59:09 <gavin> Sitters are discussing / designing activities for children 14:59:13 <nattie> #info Sitters are discussing/designing activities for children 14:59:22 <nattie> thanks gavin - anything else on this topic? 14:59:22 <gavin> I can only attend conference in weekends, I will look for someone that sitters can find directly during conference 15:00:25 <nattie> #info Gavin to find a contact person for the sitters for when he is unavailable 15:00:32 <nattie> #undo 15:00:32 <MeetBot> Removing item from minutes: <MeetBot.items.Info object at 0x20f52d0> 15:00:40 <nattie> #action Gavin to find a contact person for the sitters for when he is unavailable 15:00:51 <nattie> anything for content or bursaries? 15:01:42 <DLange> gwolf: any ETA for schedule? 15:02:07 <DLange> (I know he has been working on this as he's been fighting the wafer i/f) 15:02:22 <nattie> #topic content 15:02:27 <jidanni> team should review schedule before announcing 15:02:33 <nattie> (if there's nothing going, i'll undo the item) 15:02:57 <nattie> doesn't look like gwolf is available just now 15:03:00 <nattie> #undo 15:03:00 <MeetBot> Removing item from minutes: <MeetBot.items.Topic object at 0x20f5210> 15:03:03 <DLange> jidanni: that's what the content team is doing 15:03:19 <jidanni> I mean we too 15:03:35 * AndrewLee o/ 15:03:42 <DLange> no, we don't. Not everybody has to chime into everything. 15:03:57 <olasd> +1 15:04:07 <nattie> I have word that there's nothing new on the bursaries front either 15:04:09 <medicalwei> AndrewLee: finally. 15:04:11 <nattie> #topic AOB 15:04:21 <szlin> Some attendees ask us that do we have enough accomodation to be able to give individual rooms to people who pay extra 15:04:23 <nattie> Anything here before I close the meeting? 15:04:35 <jidanni> I'm just worried some time block might be taken tw7 15:04:42 <jidanni> twice 15:04:54 <olasd> jidanni: the scheduling system won't let you do that 15:04:56 <nattie> jidanni: I have confidence that the Content Team knows how to do its job 15:05:03 <olasd> also, what nattie says 15:05:10 <jidanni> good 15:05:15 <bremner> if not, we have someone to blame, that's the main thing 15:05:16 <nattie> it's not their first rodeo 15:05:24 <olasd> bremner: yes, let's blame tumbleweed 15:05:33 <znoteer_> bremner: ever the practical person :) 15:05:38 <taowa> agreed 15:05:43 <medicalwei> AndrewLee: anything to update? 15:06:08 <nattie> szlin: We can find that out for next week 15:06:20 <szlin> got it. 15:06:37 <nattie> #action nattie to assess whether there is enough accommodation available to give single rooms to those willing to pay extra for them 15:07:08 <nattie> I think that's pretty much everything for now 15:07:10 <AndrewLee> We will visit the venue on site to check where we can host the bar, where we may have foods and formal dinner. 15:07:22 <nattie> let's do the set-the-next-meeting dance 15:07:25 <medicalwei> also note that our bedding sets are less than the room... 15:07:29 <nattie> same time next week for for everyone? 15:07:41 <jidanni> 👌 15:07:43 <DLange> +1 15:07:44 <medicalwei> LGTM 15:07:48 <paulliu> ok 15:08:19 <nattie> #info next meeting 5 July, 14:30 UTC 15:08:22 <nattie> #endmeeting