| 20:00:15 |
LINK | MrBeige | http://whiteboard.debian.net/dc9budgetmeetingagenda_349c9c.wb |
| 20:01:12 |
Topic: our current status |
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| 20:01:37 |
LINK | MrBeige | http://rkd.zgib.net/hidden/dc9-budget.html is our spreadsheet |
| 20:03:10 |
INFO | MrBeige | we have 79k in "non-negotiable" expenses. We have 71k of income pledged, plus 10k more coming from attendee fees |
| 20:04:27 |
INFO | MrBeige | if the sponsor pays for the FdS residence, then that's 14k more we get, effectively |
| 20:06:01 |
Topic: update budget estimates |
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| 20:07:28 |
Topic: update sponsorship estimates |
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| 20:11:41 |
ACTION | MrBeige | MrBeige moves the two sponsers mentioned above to "definite" |
| 20:18:36 |
INFO | MrBeige | So it seems we won't get more than 5k€ more. |
| 20:18:51 |
INFO | MrBeige | also, thanks to h01ger for getting APs for us! |
| 20:19:24 |
Topic: what do we trim from the budget? |
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| 20:20:55 |
Topic: sponsors discussion |
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| 20:24:30 |
ACTION | MrBeige | a lot more work in contacting sponsors can still be done, following up loose ends |
| 20:24:41 |
Topic: what can we trim from the budget |
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| 20:25:02 |
INFO | MrBeige | mainly speaking of day trip or conference dinner costs here |
| 20:29:10 |
AGREED | MrBeige | Budget nothing for day trip - either attendees pay, or it gets sponsored |
| 20:30:26 |
AGREED | MrBeige | Dinner - unbudgeted for, will use last-minute money for it. We'll try to do it but won't break the budget worrying about it now |
| 20:31:46 |
Topic: what extra costs will we have to pay, which are currently "below the line" on the html budget |
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| 20:34:27 |
INFO | MrBeige | 1000€ for "stationary" |
| 20:36:03 |
AGREED | MrBeige | no insurance budgeted for now |
| 20:37:48 |
ACTION | MrBeige | MrBeige emails to find out about insurance needs |
| 20:40:23 |
INFO | MrBeige | computer expenses: 1000€ for contingencies |
| 20:41:48 |
INFO | MrBeige | postage/carriage: 500€ max budgeted |
| 20:42:35 |
INFO | MrBeige | import duty stays the same: 230€ |
| 20:46:10 |
INFO | MrBeige | we're saying zero for advertising for now |
| 20:47:57 |
ACTION | MrBeige | Sledge follows up and assigns someone to work on the article for Linux Magazine (but not necessarily do it himself) |
| 20:50:37 |
INFO | MrBeige | equipment for A/V, etc: 2000€, but hopefulyl we can borrow more and it's lower |
| 20:51:38 |
Topic: 3 minute break while MrBeige works up the summary again |
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| 20:57:26 |
LINK | MrBeige | http://rkd.zgib.net/hidden/dc9-budget.html updated |
| 20:57:44 |
INFO | MrBeige | the budget now says 85000€ expenses |
| 21:00:03 |
ACTION | MrBeige | MrBeige email localteam about costs of tables/security |
| 21:00:33 |
Topic: travel costs |
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| 21:05:18 |
INFO | MrBeige | oops, I needed to say: deficit right now is 13k€ |
| 21:07:36 |
INFO | MrBeige | (incomes: 72k pledged + 5k possible + 10k fees) (expenses: 85k) ==> 2k extra ! |
| 21:09:41 |
AGREED | MrBeige | (well, Sledge decrees) Debian will give DebConf 20k USD. As it looks now, this basically goes into travel costs. |
| 21:10:09 |
INFO | Hydroxide | excess money left over from that 20k or other DC9 money goes to DC10 as seed money |
| 21:10:48 |
Topic: who tracks how much we have actually recieved ? |
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| 21:18:15 |
HALP | MrBeige | we need someone to me the on-site money manager |
| 21:19:14 |
HALP | MrBeige | ^-- someone who speaks spanish! |
| 21:20:30 |
ACTION | MrBeige | Hydroxide volunteers to be the global money manager and get practical issues of payment worked out |
| 21:20:56 |
Topic: any other business ? |
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| 21:21:35 |
Topic: next meeting |
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| 21:22:08 |
ACTION | MrBeige | MrBeige prods to find out about air conditioning costs |
| 21:22:26 |
INFO | MrBeige | no budget team meeting scheduled - we'll have it if need be |
Meeting ended at 21:24:49 UTC. (