#debconf-team: http://wiki.debconf.org/wiki/DebConf9/Meetings

Meeting started by MrBeige at 19:00:22 UTC. (full logs)
19:00:49 Topic: updates from various teams
19:01:06 INFOMrBeigeteams, #info your latest doings...
19:01:51 INFOMrBeigetravel sponsorship - marga and schultmc, but we need more budget details before we can do this
19:03:04 INFOMrBeigetalk selection: selectors have logins, needs an irc meeting, maybe a week or so
19:06:16 INFOMrBeigeroom allocation is doing well, waiting on info on what rooms we'll have to make the allocations
19:08:28 ACTIONMrBeigeanto and cek send a detailing of the rooms in MT/FdS to the lists
19:09:08 INFOMrBeige< h01ger> FdS has been to the list already. 35 double, 5 single < h01ger> only MT is unclear
19:09:26 INFOMrBeige< cek> MT are all double rooms besides the one for the wheel chairs
19:11:45 Topic: budget/sponorship team updates
19:12:42 INFOMrBeigeright now, accommodation + equipment + food + tshirts = 83k€
19:13:13 INFOMrBeigethis excludes things like travel sponsorship and a bunch of other misc things which past conferences have had
19:14:16 INFOMrBeigeand right now, we have pledged or recieved a total of 63k€ ... We should expect about 10k€ of attendee's fees right now
19:18:39 AGREEDMrBeigeour budget is pretty OK. We still need some more sponsors, but we will probably be able to get them. However, this doesn't factor in travel reimbursement or other things
19:20:32 Topic: Q&A from venue options and visits
19:21:04 LINKMrBeigehttp://lists.debconf.org/lurker/message/20090519.184841.ed4223e8.en.html
19:21:09 LINKMrBeigehttp://lists.debconf.org/lurker/message/20090521.223424.88bbc63c.en.html
19:24:00 AGREEDMrBeigewe will use only MT as our venue, for many reasons stated here now and in the past
19:24:28 Topic: accommodation - how much overflow will we need ?
19:27:42 INFOMrBeigewe are estimating 60 beds more. < anto> ok, i think no problem there are at least two residences more
19:28:06 ACTIONMrBeigeMrBeige makes sure that we get updated reconfirmation numbers and tells the localteam in about a week
19:28:29 Topic: attendee's info vanishing from penta
19:28:42 LINKMrBeigehttp://lists.debconf.org/lurker/message/20090513.215720.2b51c43d.en.html for one
19:29:56 INFOMrBeigeif this happens to attendees, they can email us and we will fix it
19:36:06 HALPMrBeigewe need someone to send emails to attendees to work out the vanishing penta issue
19:36:19 HALPh01gerto ask them to reenter their data
19:36:40 Topic: Debian Open Day
19:39:59 INFOMrBeigeJunta and HP will present at debian open day. Maybe council of cáceres
19:40:36 ACTIONMrBeigeanto prods the Junta and HP to put their debian open day talks into penta
19:41:07 INFOMrBeigewe need talks submitted, so that peolpe don't give up on openday
19:43:33 ACTIONMrBeigean3as works on preparing the openday-track talk schedule and getting talks signed up for it
19:44:25 ACTIONMrBeigegwolf and tassia also work on preparing the openday-track talk schedule and getting talks signed up for it
19:47:35 Topic: anything from http://wiki.debconf.org/wiki/DebConf9/ToDo ?
19:48:08 INFOMrBeige< gwolf> We will print the Tshirts, yes. We need the design.
19:49:30 ACTIONMrBeigegwolf gets in touch with valessio and works on designs for t-shirts
19:50:58 Topic: next meeting
19:51:00 ACTIONgwolfgwolf should also ask valessio about bags
19:51:51 AGREEDMrBeigenext meeting in two weeks, 8 june 19 UTC
19:51:58 Topic: website needs more info
19:53:35 INFOMrBeige< gwolf> ... we can basically copy over from DC5 (regular European, with minor local differences)
19:53:47 ACTIONMrBeigeangasule_ and moray work on adding more stuff that will be useful
19:54:31 Topic: any other business
19:55:02 ACTIONMrBeigeMrBeige puts a copy of our current expenses online for peer review - the wiki is no longer accurate since we switched to a spreadsheed in svn
19:55:55 INFOMrBeigeThanks to everyone who has worked so far on this - we are doing great now!
Meeting ended at 19:56:44 UTC. (full logs)


Action Items
  1. anto and cek send a detailing of the rooms in MT/FdS to the lists
  2. MrBeige makes sure that we get updated reconfirmation numbers and tells the localteam in about a week
  3. anto prods the Junta and HP to put their debian open day talks into penta
  4. an3as works on preparing the openday-track talk schedule and getting talks signed up for it
  5. gwolf and tassia also work on preparing the openday-track talk schedule and getting talks signed up for it
  6. gwolf gets in touch with valessio and works on designs for t-shirts
  7. gwolf should also ask valessio about bags
  8. angasule_ and moray work on adding more stuff that will be useful
  9. MrBeige puts a copy of our current expenses online for peer review - the wiki is no longer accurate since we switched to a spreadsheed in svn

Action Items, by person
  1. an3as
    1. an3as works on preparing the openday-track talk schedule and getting talks signed up for it
  2. angasule_
    1. angasule_ and moray work on adding more stuff that will be useful
  3. anto
    1. anto and cek send a detailing of the rooms in MT/FdS to the lists
    2. anto prods the Junta and HP to put their debian open day talks into penta
  4. cek
    1. anto and cek send a detailing of the rooms in MT/FdS to the lists
  5. gwolf
    1. gwolf and tassia also work on preparing the openday-track talk schedule and getting talks signed up for it
    2. gwolf gets in touch with valessio and works on designs for t-shirts
    3. gwolf should also ask valessio about bags
  6. moray
    1. angasule_ and moray work on adding more stuff that will be useful
  7. MrBeige
    1. MrBeige makes sure that we get updated reconfirmation numbers and tells the localteam in about a week
    2. MrBeige puts a copy of our current expenses online for peer review - the wiki is no longer accurate since we switched to a spreadsheed in svn
  8. tassia
    1. gwolf and tassia also work on preparing the openday-track talk schedule and getting talks signed up for it
  9. UNASSIGNED
    1. (none)

People Present (lines said):
  1. MrBeige (129)
  2. h01ger (76)
  3. gwolf (40)
  4. Noodles (22)
  5. cek (20)
  6. angasule_ (14)
  7. anto (10)
  8. sgran (7)
  9. FBI (6)
  10. moray (2)
  11. damog (2)
  12. tassia (0)
  13. an3as (0)

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