Started logging meeting in #debconf-team, times are UTC.<br />
[20:00:51] &lt;Ganneff&gt; thanks<br />
[20:01:00] &lt;marga&gt; Agenda at http://wiki.debconf.org/wiki/DebConf8/Meetings<br />
[20:01:09] &lt;marga&gt; (kindly prepared by moray)<br />
[20:01:19] &lt;marga&gt; #Topic Sponsor deadline status<br />
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[20:01:27] &lt;Sledge&gt; agenda? whoa! :-)<br />
[20:01:29] * an3as waves<br />
[20:01:30] * schultmc waves<br />
[20:01:37] * faw waves<br />
[20:02:09] &lt;marga&gt; #IDEA We are closing the list of sponsors for the T-Shirts. The designs should be sent to the printer this week.  No more new sponsors go into the T-shirts.<br />
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[20:02:27] * des _o/<br />
[20:02:37] &lt;moray&gt; Are they all 'in' or 'out' now, no uncertain ones left?<br />
[20:03:17] &lt;marga&gt; moray: most.  I have one left, a German newspaper called "Die Zeit".<br />
[20:03:46] &lt;marga&gt; They had gone MIA, but responded to my ping, so I think they are in.<br />
[20:04:02] &lt;marga&gt; I'll have to re-ping and confirm that they are in fact doing the donation.<br />
[20:04:10] &lt;h01ger&gt; marga, and you have videoteam shirts, too, right? (and thank you or whoever is involved in making that design for that too - or do we (videoteam) come up with the design? ;)<br />
[20:04:20] &lt;moray&gt; h01ger: that's a later agenda point :p<br />
[20:04:30] &lt;marga&gt; h01ger: I'll answer in the next point.<br />
[20:04:37] &lt;marga&gt; or the other, actually.<br />
[20:04:48] &lt;marga&gt; Anyway, Sledge, any other news regarding Sponsors?<br />
[20:04:59] &lt;Sledge&gt; nothing yet I'm afraid<br />
[20:04:59] &lt;h01ger&gt; righty. <br />
[20:05:05] &lt;marga&gt; Ok.<br />
[20:05:08] &lt;h01ger&gt; i saw "tshirts".. ;)<br />
[20:05:09] &lt;Sledge&gt; I've pestered several, but they're all quiet atm<br />
[20:05:12] &lt;an3as&gt; BTW, it was me who initially asked "Die Zeit" should I ask again in German?<br />
[20:05:27] &lt;moray&gt; if there's a contact it might be worth phoning them?<br />
[20:05:43] &lt;an3as&gt; Hmmm, I might check their page ...<br />
[20:05:50] &lt;marga&gt; an3as: I don't think it's necessary, they had been confused by some weird messages on our side, I think it's clear now, and they'll should confirm the transfer these days.<br />
[20:05:53] &lt;marga&gt; #TOPIC Incoming/outgoing funds status (including travel sponsorship)<br />
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[20:06:07] &lt;an3as&gt; OK, ping me if I should do some action ...<br />
[20:06:46] &lt;marga&gt; #IDEA In the end, Nokia decided to accept our proforma invoice.  So, we've received the money from SPI, and the money from Nokia is also coming in.  This means that we will do most refunds from .ar<br />
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[20:06:47] &lt;Ganneff&gt; travel money - all mails sent. got a few mails back, need to update spreadsheet with that<br />
[20:07:03] &lt;Ganneff&gt; marga: oh, we hand out travel money in .ar? great.<br />
[20:07:18] &lt;Ganneff&gt; marga: i assume like in EDI, using traveller cheques then?<br />
[20:07:30] &lt;marga&gt; Ganneff: no idea, not my field of expertise.<br />
[20:07:50] &lt;Ganneff&gt; marga: k. we can talk later about it, but thats IMO the best way for larger amounts of money.<br />
[20:08:21] &lt;marga&gt; ok.<br />
[20:08:31] &lt;marga&gt; #TOPIC T-shirt status<br />
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[20:08:38] &lt;Ganneff&gt; (as one gets the money even if the cheques are lost)<br />
[20:09:06] &lt;marga&gt; #IDEA T-shirt front design has been settled to just be the DebConf logo (we had thought of adding some extra pictures, but ended up deciding the logo was nice enough).<br />
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[20:09:24] &lt;marga&gt; #IDEA We've already sent that part to the printer, so that has (supposedly) already started.<br />
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[20:09:59] &lt;Sledge&gt; ok, cool<br />
[20:10:05] &lt;moray&gt; h01ger's question about types of shirt comes in here...<br />
[20:10:15] &lt;marga&gt; #IDEA Participants T-shirts will be dark blue (same color that volunteers had in DC7).  Orga T-shirts will be black.  Most probable options for Volunteer and Video-Team are red and orange respectively.<br />
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[20:10:22] &lt;des&gt; We'll have 4 kind of shirts, normal, volunteer, organizer and video team<br />
[20:10:25] * h01ger repeats what he already said. but assume that changing "volunteer" to "videoteam" is not a big graphical challange..<br />
[20:10:43] &lt;marga&gt; #IDEA We'll have 4 kind of shirts, normal, volunteer, organizer and video team<br />
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[20:10:46] &lt;Ganneff&gt; nice news.<br />
[20:10:52] &lt;h01ger&gt; (but i totally value the extra efforts!!)<br />
[20:11:03] &lt;h01ger&gt; yup, rocks<br />
[20:11:10] &lt;marga&gt; h01ger: so, no extra design.  Just the "video team" words.<br />
[20:11:35] &lt;moray&gt; I *think* most attendees can read letters :)<br />
[20:11:42] &lt;marga&gt; #IDEA We are finishing on the back (sponsor logos) design this week.<br />
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[20:11:55] &lt;moray&gt; sounds good<br />
[20:12:04] &lt;marga&gt; #TOPIC Proceedings/magazine status<br />
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[20:12:33] &lt;marga&gt; The magazine is being worked on by a group of various volunteers.  The team is lead by mendieta (not currently here), and dererk.<br />
[20:12:55] &lt;marga&gt; Of the proceedings, we've had no news (I forgot to ask zack about it).<br />
[20:13:36] &lt;des&gt; marga: #action that? maybe someone else can offer to ping zack?<br />
[20:13:36] * edrz waves to meetbot <br />
[20:13:49] &lt;marga&gt; Yes, please, can someone else offer to do that?<br />
[20:14:18] &lt;moray&gt; Do you know how long will be needed for printing these?  (have you spoken to a printer/do you plan to photocopy stuff yourselves?)<br />
[20:14:40] &lt;Ganneff&gt; two days should suffice<br />
[20:14:45] &lt;Ganneff&gt; and can be done during debcamp too<br />
[20:14:53] &lt;marga&gt; Ganneff: no.  15 days at least.<br />
[20:15:00] &lt;Ganneff&gt; for printing? WHAT?<br />
[20:15:06] &lt;Ganneff&gt; how slow are they?<br />
[20:15:08] &lt;marga&gt; We do NOT plan to print it ourselves.<br />
[20:15:08] &lt;moray&gt; Ganneff: depends how they're being printed / at what price<br />
[20:15:24] &lt;marga&gt; We shouldn't delay this.<br />
[20:15:27] &lt;Ganneff&gt; i mean, it doesnt need much more than a laser printer, plus a color laser for frontpage or so.<br />
[20:15:38] &lt;Ganneff&gt; and then binding.<br />
[20:15:40] &lt;marga&gt; Well, ok, I'll just action myself.<br />
[20:15:50] &lt;marga&gt; #ACTION Marga pings zack about proceedings.<br />
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[20:15:54] &lt;moray&gt; Ganneff: laser printing it all is an expensive way to print stuff<br />
[20:15:59] &lt;des&gt; Ganneff: we aim for no maniana ;-p<br />
[20:16:13] &lt;marga&gt; #TOPIC Debian Day status<br />
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[20:16:22] &lt;marga&gt; This was is still our weak point.<br />
[20:16:41] &lt;marga&gt; We are still trying to find a place.  There are a few possibilities, but nothing certain yet.<br />
[20:17:09] &lt;moray&gt; Have you advertised the event at all yet?<br />
[20:17:25] &lt;moray&gt; I mean, any website/media coverage beyond the debconf8 site?<br />
[20:17:54] &lt;an3as&gt; Side note for DebianDay:  Do we have reasonable accomodation plan for attendees of DebConf moving to DebianDay?<br />
[20:18:00] &lt;marga&gt; There are now 7 talks in the system.<br />
[20:18:09] &lt;marga&gt; an3as: not yet.  We need to figure that out, too.<br />
[20:18:16] &lt;moray&gt; We didn't do especially well at getting attendees along to Debian Day last time round<br />
[20:18:23] &lt;an3as&gt; Some Youth hostel might do ...<br />
[20:18:30] &lt;marga&gt; moray: no.  We are delaying that until we have a plan and a place.<br />
[20:18:32] &lt;des&gt; moray: we see little point on doing advertising without a place<br />
[20:18:58] * h01ger thinks moving debianday to MDQ is a bad idea, but mention it nevertheless<br />
[20:19:02] &lt;Sledge&gt; silly Q...<br />
[20:19:15] &lt;Sledge&gt; do we still think Debian Day is worthwhile?<br />
[20:19:40] &lt;des&gt; We need it, since we compromised on having it for several local sponsors<br />
[20:19:50] &lt;marga&gt; Sledge: yes, as des, says.<br />
[20:19:56] &lt;Sledge&gt; ok, fine<br />
[20:20:05] &lt;Sledge&gt; (not arguing, just wondering)<br />
[20:20:16] &lt;moray&gt; (yeah, I was also wondering that)<br />
[20:20:21] &lt;marga&gt; The problem is that our energies have gone mostly to DebConf and too little to DebianDay.<br />
[20:20:30] &lt;Sledge&gt; marga: happens all the time<br />
[20:20:52] &lt;marga&gt; Ok. So, hopefully we'll have better news next week.<br />
[20:21:00] &lt;Sledge&gt; cool<br />
[20:21:02] &lt;marga&gt; #Topic Any other business<br />
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[20:21:08] &lt;an3as&gt; h01ger: I could not join DebianDay in MDP (you probably mean this with MDQ) because my plane goes in the evening of DebianDay ...<br />
[20:21:17] &lt;des&gt; but, ftr, scheduling DebianDay for a holiday was a *bad idea*<br />
[20:21:38] &lt;marga&gt; h01ger: ah, no, sorry, it needs to be in BA.  We promessed Sponsors that.<br />
[20:21:47] &lt;h01ger&gt; des, what do you mean with holiday?<br />
[20:21:48] &lt;edrz&gt; oh, that Monday is a holiday in .ar?<br />
[20:21:53] &lt;marga&gt; edrz: yes.<br />
[20:21:54] &lt;maxyz&gt; an3as: MDQ is the 3 letter airport identification.<br />
[20:21:59] * h01ger was also just wondering :)<br />
[20:22:05] &lt;edrz&gt; could it be done on Tuesday, instead?<br />
[20:22:10] &lt;des&gt; h01ger: non-working-day<br />
[20:22:19] &lt;marga&gt; The problem is that the most common place for DebianDay would be a University.  A lot of them are willing to lend us their place, but not on a holiday.<br />
[20:22:44] &lt;moray&gt; if you've not advertised, you could potentially change the day though?<br />
[20:22:48] &lt;edrz&gt; just out of curiousity, what is the holiday?<br />
[20:23:02] &lt;des&gt; and we can't really move it, since most ppl already arranged their flights<br />
[20:23:07] &lt;marga&gt; changing the day would mean that some DDs (like an3as) can't attend anymore.<br />
[20:23:13] &lt;edrz&gt; ah.<br />
[20:23:29] &lt;edrz&gt; have the dates for the regional conference been set?<br />
[20:23:42] &lt;marga&gt; edrz: Aug 17 is the death of Jose de San Martín.  The "Libertador". And it gets moved to a Monday, even if it's Sunday.<br />
[20:23:57] &lt;edrz&gt; marga: thanks.<br />
[20:23:59] &lt;marga&gt; edrz: yes, it starts on Wednesday, AFAIR<br />
[20:24:00] &lt;des&gt; edrz: yes, it starts the 20, iirc<br />
[20:24:10] &lt;des&gt; marga: :)<br />
[20:24:11] &lt;moray&gt; (That's what they do with holidays in the UKs, move them to Mondays.)<br />
[20:24:19] &lt;edrz&gt; same in .us<br />
[20:24:37] &lt;marga&gt; Ok, so, anybody has any other questions/businesses that we should cover?<br />
[20:24:58] &lt;marga&gt; I've started doing rooms, and it's looking very easy this year.<br />
[20:25:21] &lt;moray&gt; Smaller rooms should help?<br />
[20:25:26] &lt;edrz&gt; marga: you got my mail about arriving 1 day early?<br />
[20:25:34] &lt;marga&gt; Yes, I guess.  And less people coming, too. :-\<br />
[20:25:44] &lt;marga&gt; edrz: yes, already marked you as arriving early.<br />
[20:25:53] * h01ger is a bit surprised we moved on to AOB, debianday seems totally unclear to me now. i agree we cannot do that much here on irc, but still, it seems strange to leave it open/unresovled...<br />
[20:26:07] &lt;marga&gt; That goes for everybody here: please mail rooms@debconf.org if you arrive before the 2nd and intend to stay at DebConf's venue.<br />
[20:26:47] &lt;marga&gt; h01ger: well, sorry, it's just that we are sort of confident that we WILL find a place, and we WILL get more talks.<br />
[20:26:48] * h01ger missed " So, hopefully we'll have better news next week." before moving to AOB, though. ok...<br />
[20:27:09] &lt;an3as&gt; Once we are at it:  Whyt to do if you are not sure when you will finally arrive.  I plan to do some tourism before and are not yet really sure when this will have finished <br />
[20:27:19] * h01ger nods<br />
[20:27:21] &lt;Ganneff&gt; h01ger: and also, dday is traditionally 95% local team... <br />
[20:27:24] &lt;moray&gt; h01ger: I guess we won't sort it in a meeting, but by people doing things locally<br />
[20:28:10] &lt;maxyz&gt; h01ger: We "could" fill the schedule with talk from people of the localteam, but those are not the "main attraction".<br />
[20:28:12] &lt;marga&gt; an3as: please make up your mind and make your entry in Penta reflect that.  I have actually already given you a room since the 8th.<br />
[20:28:22] &lt;Ganneff&gt; (and for people who just lurked but want to be mentioned in minutes: say your name now)<br />
[20:28:41] &lt;bdale&gt; fwiw, I haven't made travel plans yet, so the sooner the DD date gets nailed down the better for me<br />
[20:28:43] &lt;moray&gt; marga: but presumably if people turn up outside their allocated days they can easily pay the hotel for a room for extra nights -- they won't be full up?<br />
[20:28:56] &lt;marga&gt; moray: right.<br />
[20:29:00] &lt;an3as&gt; marga:  I'll try but my co-travelers (grisu, noel are not very responsive about plans ...)<br />
[20:29:23] &lt;an3as&gt; It is better to book more days and just call you from argentina if I come later?<br />
[20:29:40] &lt;moray&gt; an3as: well, if many people book extra days that will waste money<br />
[20:29:47] &lt;marga&gt; an3as: no... because if you book more days, we pay more days, and that goes to waste.<br />
[20:29:53] &lt;an3as&gt; That's what I want to avoid!<br />
[20:30:13] &lt;an3as&gt; OK, we try to be precise ...<br />
[20:30:17] &lt;edrz&gt; i'm a bit concerned about getting videoteam people and gear organised for and tranpsorted to BA for debianday.<br />
[20:30:21] &lt;marga&gt; an3as: so, please, do make up your minds and mail rooms@debconf.org as soon as you have (so that I don't have to keep updating my view of the db)<br />
[20:30:39] &lt;edrz&gt; it would be good to at least know whether we should plan for 2 rooms or 1.<br />
[20:31:06] &lt;edrz&gt; and if any of the computers & video equipment will be available.<br />
[20:31:12] &lt;marga&gt; bdale: we don't really plan to move it.  We are prepared to pay more money in order for it to stay on the 18th<br />
[20:31:24] &lt;des&gt; edrz: we are aiming for a 2 rooms setup<br />
[20:31:41] &lt;marga&gt; edrz: almost certainly for 2.  Some computers will probably be available, but I don't know which.<br />
[20:31:47] &lt;moray&gt; des: will you get enough people coming to justify 2 rooms?<br />
[20:32:01] &lt;moray&gt; assuming you mean two simultaneous talks<br />
[20:32:09] &lt;bdale&gt; marga: ok<br />
[20:32:25] &lt;des&gt; moray: we mean two simultaneus talk, one in english, one in spanish, or so..<br />
[20:32:28] &lt;marga&gt; moray: well, we did it on the holiday so that more people could come.<br />
[20:32:41] &lt;marga&gt; moray: we do expect to have quite an audience.<br />
[20:33:07] &lt;moray&gt; ok, sounds good<br />
[20:33:12] &lt;maxyz&gt; Ganneff: It might be good to give away Debian Live CDs in the DD, since you been in charge of this in the past, want do you think?<br />
[20:33:37] &lt;Ganneff&gt; maxyz: im not in charge of debian live cds :) i had others. but this year i dont have any.<br />
[20:33:46] &lt;Ganneff&gt; maxyz: but if you get cds/DVDs - yes, great!<br />
[20:34:02] &lt;moray&gt; (bah, Ganneff is stealing DebConf workers for the FTP team)<br />
[20:34:38] &lt;marga&gt; Ganneff: but "Debian Live" doesn't really work well.<br />
[20:34:40] &lt;edrz&gt; has anyone spoken to dererk's friend w/the cameras about using them for DebianDay?<br />
[20:34:53] &lt;Ganneff&gt; marga: maybe, never used debian live.<br />
[20:34:54] &lt;marga&gt; Ganneff: how did you prepare the CDs/DVDs in the past?<br />
[20:35:03] &lt;des&gt; edrz: no, we haven't, yet<br />
[20:35:04] &lt;Ganneff&gt; debian-cd plus lots of customisation<br />
[20:35:13] &lt;Ganneff&gt; might be worth to hand out "normal" debian cds/dvds<br />
[20:35:17] &lt;edrz&gt; des: is he from BA? or somewhere else?<br />
[20:35:21] &lt;marga&gt; "normal" ?<br />
[20:35:28] &lt;des&gt; edrz: yes, he's from BA<br />
[20:35:28] &lt;Ganneff&gt; default debian iso images burned<br />
[20:35:31] &lt;moray&gt; edrz: I don't think it's a disaster if Debian Day video is only partial...  before we used it as a video practice for the main conference<br />
[20:35:42] &lt;edrz&gt; moray: sure.<br />
[20:35:48] &lt;marga&gt; Ganneff: live cds are more interesting as a give-away thing.<br />
[20:36:07] &lt;Ganneff&gt; marga: i never did live cds. always had install ones.<br />
[20:36:11] &lt;marga&gt; ah, ok.}<br />
[20:36:23] &lt;Ganneff&gt; with preseeded d-i sometimes, but install. (ok, one contained a grml too)<br />
[20:36:34] &lt;moray&gt; though with any CDs, most people never actually use them -- so perhaps not worth us paying for them if they're not specially-sponsored somehow<br />
[20:36:50] &lt;Ganneff&gt; thats wrong, many people use them<br />
[20:36:57] &lt;des&gt; really?<br />
[20:37:00] &lt;Ganneff&gt; otherwise i wouldnt have gotten that much response to mine.<br />
[20:37:22] &lt;marga&gt; moray: they are cheap, I think it could be worth the effort/money, but we would need a useful image to burn in them<br />
[20:37:24] &lt;Ganneff&gt; from plain "thanks" to full error reports<br />
[20:37:27] &lt;moray&gt; Ganneff: I guess it depends on the people who you give them to (of course)<br />
[20:37:35] &lt;marga&gt; Anyway, I think we are done now.<br />
[20:37:40] &lt;marga&gt; #endmeeting<br />
<hr>Meeting ended.<br /><hr><p>Information on meetbot is available at <a href='http://meetbot.debian.net'>meetbot.debian.net</a></p>