Started logging meeting in #debconf-team, times are UTC.<br />
[20:01:29] &lt;Tincho&gt; hi there<br />
[20:01:29] &lt;Ganneff&gt; whos here?<br />
[20:01:51] &lt;moray&gt; we don't seem to be doing very well on meeting attendence recently<br />
[20:01:59] * Traveler_ is here<br />
[20:02:06] &lt;dererk&gt; Hi there <br />
[20:02:13] &lt;mhy&gt; I'll be around in about 15 minutes<br />
[20:02:24] &lt;Ganneff&gt; #topic 1. Talks / Proceedings<br />
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[20:02:27] &lt;Maulkin&gt; moo (but working on release update. Not that you'll need me for anything anyway)<br />
[20:02:31] &lt;Ganneff&gt; not much to say here:<br />
[20:02:47] &lt;Ganneff&gt; we are done with it, talks are (mostly, except one) marked. mails should be out today, shortly after the meeting.<br />
[20:02:58] &lt;Ganneff&gt; proceedings team assembled, will also start then<br />
[20:03:22] &lt;Ganneff&gt; comments/questions?<br />
[20:04:26] &lt;Ganneff&gt; none i guess<br />
[20:04:40] &lt;Ganneff&gt; #topic 2. Travel sponsorship<br />
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[20:04:53] &lt;moray&gt; Ganneff: on talks, not much to say unless the team want to speak<br />
[20:05:00] &lt;Ganneff&gt; ok, what do people want to hear for this?<br />
[20:05:08] &lt;Ganneff&gt; we did send out all the mails to those in the queues/rejects.<br />
[20:05:17] &lt;Ganneff&gt; lots of people made mistakes filling out data<br />
[20:05:19] &lt;moray&gt; has everyone got a mail one way or the other?<br />
[20:05:25] &lt;moray&gt; (it sounds like it)<br />
[20:05:29] &lt;Ganneff&gt; they lost for this year, but we got multiple suggestions for changed wordings and stuff<br />
[20:05:36] &lt;Ganneff&gt; moray: everyone that was considered<br />
[20:06:38] &lt;Ganneff&gt; in some time, like in 2 weeks or so we maybe should send a general mail to all people who clicked "attend" for dc8 and tell them their status<br />
[20:06:49] &lt;Ganneff&gt; no matter if travel or reconfirm, just general "this is where you are"<br />
[20:07:20] &lt;dererk&gt; That's nice<br />
[20:07:20] &lt;Ganneff&gt; ok, more on this from anyone?<br />
[20:07:22] &lt;Tincho&gt; Ganneff: I have the impression that this year herb seemed more strict for people, and gives a bad feeling. not that we have any money to give out, bu twel...<br />
[20:07:30] &lt;moray&gt; Ganneff: yeah, info emails are good<br />
[20:07:46] &lt;moray&gt; a bit late to really help people, but still better to find problems now than later<br />
[20:07:48] &lt;Ganneff&gt; Tincho: we arent more strict, its just worse for people thanks to the distance, so its seen more<br />
[20:07:55] &lt;Tincho&gt; +1 on mails giving clear clues to people<br />
[20:08:10] &lt;moray&gt; Tincho: we had the same problems last year<br />
[20:08:11] &lt;Ganneff&gt; #action soon (like within 2 weeks) send a "get a clue about your dc8 entry" mail to all that want to attend<br />
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[20:08:13] &lt;Tincho&gt; I have to prepare the page ana asked me, that'd help too<br />
[20:08:24] &lt;Tincho&gt; moray: I looked less problematic from outside :)<br />
[20:08:49] &lt;Ganneff&gt; Tincho: sure, as it didnt need so much money per person, so you can more easily say "oh fuck it, i pay on my own"<br />
[20:08:54] &lt;Ganneff&gt; #topic Hardware status<br />
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[20:08:58] &lt;Ganneff&gt; #topic 3. Hardware status<br />
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[20:09:00] &lt;Ganneff&gt; there, better.<br />
[20:09:08] &lt;Ganneff&gt; now, whats up with this? whos there to talk<br />
[20:09:10] &lt;Ganneff&gt; des?<br />
[20:09:45] &lt;Tincho&gt; we had many offers for lending us hard lately<br />
[20:09:57] &lt;dererk&gt; Ganneff: We have almost reached the servers requested for video-team<br />
[20:10:02] &lt;Ganneff&gt; oh. nice. none made it to admin@ yet, i think.<br />
[20:10:06] &lt;Tincho&gt; I think we will have plenty of servers, maybe not that big, but many smaller<br />
[20:10:13] &lt;Ganneff&gt; dererk: i dont care so much about them, MORE important are those for the admins.<br />
[20:10:19] &lt;dererk&gt; I'm not sure if Admins ones need are met too<br />
[20:10:26] &lt;Ganneff&gt; videos are nice, but only additional, first we need the general machines before video can get stuff<br />
[20:10:36] &lt;Ganneff&gt; no network at all means no debconf...<br />
[20:10:39] &lt;Tincho&gt; dererk: yes, we have anough already<br />
[20:10:55] &lt;Ganneff&gt; Tincho: hrm. where are lists with it? can we have one at admin@?<br />
[20:10:56] &lt;Tincho&gt; the stuff missing is switches, APs and NICs<br />
[20:11:07] &lt;dererk&gt; Tincho: almost met too<br />
[20:11:11] &lt;Ganneff&gt; that sounds mostly cheap to buy<br />
[20:11:17] &lt;Tincho&gt; Ganneff: I think that most deals arent completely closed yet<br />
[20:11:30] &lt;Ganneff&gt; Tincho: who exactly is doing this hw stuff?<br />
[20:11:38] &lt;Tincho&gt; Ganneff: yes, with the money we save on importing we can buy lots of stuff<br />
[20:11:58] &lt;Tincho&gt; Ganneff: dererk was compiling a list, but many are working on contacting sponsors<br />
[20:12:20] &lt;Ganneff&gt; so dererk has the list. ok. (whos dererk? no realname in his realname field)<br />
[20:12:37] &lt;Ganneff&gt; dererk: can you post the list to admins@debconf.org so we can look what we have?<br />
[20:12:46] &lt;dererk&gt; Ganneff: Ok, I'll<br />
[20:12:59] &lt;Ganneff&gt; #topic 4. Network status<br />
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[20:13:04] &lt;Ganneff&gt; thats slightly connected<br />
[20:13:16] &lt;Tincho&gt; not there yet. ISPs still without news<br />
[20:13:17] &lt;Ganneff&gt; we already hard that we currently miss APs and switches and stuff, but that it can be bought<br />
[20:13:29] &lt;Ganneff&gt; ah. that was my second point in this.<br />
[20:13:33] &lt;Ganneff&gt; when do we expect more info?<br />
[20:13:36] &lt;moray&gt; before people also brought network stuff?<br />
[20:13:40] &lt;Tincho&gt; this week hopefully<br />
[20:13:53] &lt;moray&gt; possibly fewer people will do that than last yera<br />
[20:14:11] &lt;Ganneff&gt; a few people will have small switches and stuff.<br />
[20:14:15] &lt;moray&gt; network is indeed what people will really care about though<br />
[20:14:19] &lt;Ganneff&gt; but we cant hope we get as much as in EDI<br />
[20:14:26] &lt;Ganneff&gt; Tincho: ok, report to the -team list?<br />
[20:14:40] &lt;moray&gt; as has been shown before, if the network isn't working well enough, DebConf attendees get quickly annoyed and unreasonable...<br />
[20:14:42] &lt;Tincho&gt; Ganneff: you mean current status?<br />
[20:14:48] &lt;Ganneff&gt; Tincho: when we know more<br />
[20:14:52] &lt;dererk&gt; We have already 8 AP+Wifi Routers<br />
[20:14:53] &lt;Tincho&gt; Ganneff: sure<br />
[20:15:20] &lt;Ganneff&gt; ok. more for this topic?<br />
[20:15:27] &lt;Ganneff&gt; (this will be a short meeting)<br />
[20:15:53] &lt;Tincho&gt; Ganneff: we are moving slowly, may thing going in parallel<br />
[20:15:57] &lt;Tincho&gt; many<br />
[20:16:00] &lt;Ganneff&gt; #topic 5. Next meeting <br />
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[20:16:01] &lt;Ganneff&gt; yes<br />
[20:16:09] &lt;Ganneff&gt; next meeting would be the 16 june<br />
[20:16:14] &lt;Tincho&gt; k<br />
[20:16:21] &lt;Ganneff&gt; same time, same location<br />
[20:16:24] &lt;dererk&gt; +1<br />
[20:16:26] &lt;moray&gt; Ganneff: well, it's short when we have few people here I think...<br />
[20:16:35] &lt;Ganneff&gt; #topic 6. AOB<br />
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[20:16:37] &lt;sgran&gt; everything got mentioned<br />
[20:16:39] &lt;Ganneff&gt; who has stuff?<br />
[20:16:47] &lt;Ganneff&gt; speak up now - or never ever again.<br />
[20:17:09] &lt;Tincho&gt; yes, one thing<br />
[20:17:19] &lt;Ganneff&gt; your floor<br />
[20:17:24] &lt;Tincho&gt; will be discussed tonight in local team<br />
[20:17:36] &lt;Tincho&gt; but we might not reach the 250 people?<br />
[20:17:49] &lt;Tincho&gt; gah, very broken english today<br />
[20:18:08] &lt;Ganneff&gt; we hardly know that before we are there. i think we will get 250<br />
[20:18:18] &lt;Tincho&gt; We are paying in advance for that number, if we don't reach it, we'll have to re-negotiate<br />
[20:18:42] &lt;dererk&gt; Ganneff: do you have handly how many ppl did reconfirm?<br />
[20:18:47] &lt;Ganneff&gt; we have 104 reconfirmed<br />
[20:18:52] &lt;dererk&gt; thx<br />
[20:18:55] &lt;Ganneff&gt; dererk: always on http://munin.debconf.org/debconf.org/skinner.debconf.org.html#Pentabarf<br />
[20:19:02] &lt;dererk&gt; Bookmarked<br />
[20:19:14] &lt;Ganneff&gt; with 340 registered in total<br />
[20:19:25] &lt;moray&gt; Tincho: when you say "we will have to renegotiate", you mean we would want to, to save money?<br />
[20:19:30] &lt;Ganneff&gt; Tincho: how hard would it be to later get more rooms if we now go down?<br />
[20:19:50] &lt;Ganneff&gt; umm. what was our deadline for reconfirm?<br />
[20:19:51] &lt;moray&gt; presumably there's no *penalty* for having fewer people, at worst it would be wasteful?<br />
[20:19:58] &lt;Tincho&gt; moray: to not pay more that we'll use<br />
[20:20:16] &lt;sgran&gt; you can just give the admins single rooms<br />
[20:20:17] &lt;Tincho&gt; Ganneff: it was easy, but they were also counting on a big minimum<br />
[20:20:22] &lt;Ganneff&gt; I would say deadline of reconfirm is the point one could consider renegotiation<br />
[20:20:44] &lt;Tincho&gt; wasn't there a fixed deadline?<br />
[20:20:48] &lt;Ganneff&gt; yes<br />
[20:20:54] &lt;Ganneff&gt; what was it, cant remember (gah)<br />
[20:20:57] &lt;moray&gt; have we got many people registered who don't have sponsored accommodation?<br />
[20:21:02] &lt;Tincho&gt; me neither<br />
[20:21:13] &lt;moray&gt; last year we had the fun of selling off 'spare' beds to them, I suppose we could repeat that...<br />
[20:21:18] &lt;dererk&gt; Ganneff: June 15th<br />
[20:21:33] &lt;Ganneff&gt; so 13 days to go<br />
[20:21:40] &lt;Ganneff&gt; we might want to send a reminder end of this week<br />
[20:21:42] &lt;moray&gt; Ganneff: if it's 15 June we need to do the status mail in a week<br />
[20:21:45] &lt;moray&gt; yeah, or sooner<br />
[20:21:45] &lt;Ganneff&gt; that will get more people to reconfirm<br />
[20:21:45] &lt;Tincho&gt; moray: I'd prefer to not do that<br />
[20:21:49] &lt;Ganneff&gt; moray: yes<br />
[20:22:00] &lt;dererk&gt; Ganneff: sooner, if it's possible <br />
[20:22:14] &lt;Ganneff&gt; #action send a reconfirmation reminder this week<br />
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[20:22:16] &lt;moray&gt; are we requiring dates by reconfirmation?  we did before, but I'm not sure if we've made that obvious enough yet<br />
[20:22:30] &lt;moray&gt; presumably the status email should warn bad/missing dates people about stuff<br />
[20:23:52] &lt;Tincho&gt; yes, we should spam plenty so everyone has the big red warning<br />
[20:24:09] &lt;dererk&gt; heh<br />
[20:24:27] &lt;Ganneff&gt; ok. now.<br />
[20:24:41] &lt;Ganneff&gt; Tincho: are you ok with waiting a little with the renegotiation until reconfirm ends?<br />
[20:24:54] &lt;Tincho&gt; Ganneff: yes, 15 days is OK<br />
[20:25:06] &lt;Ganneff&gt; k, fine<br />
[20:25:16] &lt;Ganneff&gt; anyone else who wants to discuss a point in this meeting?<br />
[20:25:32] &lt;dererk&gt; not me<br />
[20:25:55] &lt;Ganneff&gt; timeout<br />
[20:25:57] &lt;Ganneff&gt; #endmeeting<br />
<hr>Meeting ended.<br /><hr><p>Information on meetbot is available at <a href='http://meetbot.debian.net'>meetbot.debian.net</a></p>