18:00:02 <h01ger> #startmeeting https://wiki.debian.org/DebianEvents/de/2025/MiniDebConfHamburg 18:00:02 <MeetBot> Meeting started Mon Feb 3 18:00:02 2025 UTC. The chair is h01ger. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:00:02 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic. 18:00:15 <h01ger> welcome everybody to the irc kickoff of the minidebconf hamburg! 18:00:22 <h01ger> please indicate your presence somehow :) 18:00:26 <momo> moin 18:00:30 <urbec> o/ 18:00:42 <joostvb> o/ (probably have to leave early) 18:01:31 <elbrus> o/ 18:02:02 <h01ger> hey dorle. we just started... 18:02:03 <h01ger> [19:00] < h01ger> welcome everybody to the irc kickoff of the minidebconf hamburg! 18:02:03 <h01ger> [19:00] < h01ger> please indicate your presence somehow :) 18:02:18 <dorle> hi :) 18:02:33 <h01ger> :) 18:02:48 <h01ger> azeem said he would probably no make it.. 18:03:29 <zeha> o/ 18:03:35 * h01ger gives it another minute or two for people to say hi before we start 18:03:45 <h01ger> though we can already discuss the agenda 18:03:52 <h01ger> topics are: budget, dpl approval, announcements, sponsors, what a week (timeline), talks, video, tshirts, daytrip, accom, what else? 18:03:53 <petn-randall> hi everyone 18:03:58 <h01ger> and maybe role call? 18:04:14 * h01ger is happy to see so many names :) 18:04:56 <h01ger> another topic: next meeting, when :) 18:05:13 <h01ger> and AOB - any other business 18:05:45 * werdahias waves 18:05:50 <elbrus> wiki 18:06:19 <h01ger> topics are: rolecall, budget, dpl approval, announcements, sponsors, what a week (timeline), talks, wiki, video, tshirts, daytrip, accom, next meeting, AOB 18:06:33 <h01ger> i guess that settles it, its not that the agenda is set in stone 18:06:42 <h01ger> welcome y'all! \o/ 18:06:48 <h01ger> #topic role call 18:08:25 <h01ger> so elbrus said, he would be working on the budget, but not on sponsors. azeem said he would work on sponsors, but the talk team needs help. (not sure if he would want to work on that). i'm happy to work on everything except sponsors basically and i appreciate help everywhere, esp accom & budget & talks :) 18:09:06 <dorle> i can help on accom, if we have signal group or something similar this year ;) 18:09:22 <dorle> to communicate with dock europe 18:09:52 <werdahias> exam time permitting I can help on talks (did that for minidc berlin last year) 18:10:06 <h01ger> i guess thats doable. me communicates via signal and email with dock europe (people). but official communication is via email (for reasons) so i guess we need to discuss that with them 18:10:08 <momo> h01ger: can you give a rough overview for the tasks that still need a person taking care of, what has to be done? Is there any such information in the wiki? 18:10:34 <elbrus> some 18:11:16 <elbrus> https://wiki.debian.org/DebianEvents/de/2025/MiniDebConfHamburg/Orga 18:11:17 <h01ger> momo: talks team. a CFP needs to be written, then talks selected and a schedule curated. also needs exchange with speakers etc. there's no (in)formal task description.. 18:11:57 <h01ger> momo: sponsors team: sponsors level need to be defined and put on the website, sponsors contacted and pinged and found etc. there's no (in)formal task description.. 18:12:10 <elbrus> also up later: t-shirts 18:12:41 <h01ger> elbrus: nice url you found :) (2025/orga :) 18:12:52 <werdahias> do we have (rough) dates for the CFP ? 18:13:08 <h01ger> werdahias: i could make some up or you could maybe? 18:13:10 <h01ger> ;) 18:13:29 <h01ger> urbec: will you be doing tshirts orga stuff again this year? 18:13:47 <urbec> yes, can do 18:13:53 <h01ger> yay 18:13:54 <werdahias> If you can do the dates I'll draft/send the CFP 18:13:57 <urbec> but only the remote part 18:14:30 <h01ger> werdahias: lets define the dates here and now? how about CfP ending march 1st? 18:14:41 <werdahias> sure 18:14:45 <h01ger> or wait, thats unneedlly early 18:15:36 <h01ger> march 14th? Pi day :) 18:15:41 <joostvb> excellent! 18:15:51 <werdahias> sure :) 18:16:07 <werdahias> Then I will draft a CFP mail 18:16:43 <h01ger> \o/ 18:17:35 <h01ger> werdahias: please coordinate with azeem before sending, esp regarding that cfp date. azeem has done CfPs before :) 18:17:44 <werdahias> sure 18:17:48 <h01ger> werdahias: please coordinate at least with azeem before sending, esp regarding that cfp date. azeem has done CfPs before :) 18:17:50 <h01ger> :) 18:18:02 <momo> I will help dorle with accomodation 18:18:03 <h01ger> obviously feel free to ask for review here etc 18:18:18 <h01ger> momo: \o/ 18:18:32 <h01ger> #info < momo> I will help dorle with accomodation 18:18:39 <h01ger> #info < werdahias> Then I will draft a CFP mail 18:18:59 <h01ger> #info tshirts - urbec> yes, can do, but only the remote part 18:19:23 * h01ger thinks this is enough for role call for the moment(?) 18:19:58 <elbrus> ack 18:20:11 <h01ger> maybe we need more persons to talk to sponsors than just azeem 18:20:28 <h01ger> #info maybe we need more persons to talk to sponsors than just azeem 18:20:34 <elbrus> true, the more the merrier 18:21:19 <h01ger> https://wiki.debian.org/DebianEvents/de/2025/MiniDebConfHamburg/Budget exists already \o/ 18:22:24 <elbrus> yup, copy/pasted/edited 18:22:28 <h01ger> #action holger will get the rates from dock europe from this years contract and put them into https://wiki.debian.org/DebianEvents/de/2025/MiniDebConfHamburg/Budget 18:22:36 <werdahias> h01ger: https://paste.debian.net/1348227/ 18:23:13 <h01ger> #info https://wiki.debian.org/DebianEvents/de/2023/DebianReunionHamburg/Budget probably has good estimates for cantina costs this year 18:23:49 <h01ger> werdahias: later please, offtopic now ;) (but looks good on a very cursory look) 18:24:03 <werdahias> ack :) 18:24:46 <h01ger> elbrus: the 2025 budget also needs others items / estimates or placeholders for video team shipping & renting costs, tshirts, etc 18:25:04 <elbrus> ack 18:25:24 <h01ger> elbrus: if you prod me outside the meeting for those i can probably give guesstimates. eg from the 23/24 budgets.. 18:25:36 <elbrus> sure 18:25:40 <h01ger> :) 18:25:51 <h01ger> thanks 18:26:11 <h01ger> then i guess we can move on to the next topic 18:26:19 <h01ger> #topic DPL approval 18:26:32 <h01ger> #info DPL approval needs a budget estimate! :) 18:26:42 <h01ger> next topic? ;) 18:26:58 <h01ger> also: andreas said he is in favor generally and happy that we'll do this event... 18:27:41 <elbrus> but also that he appreciates some sponsors for the event 18:27:50 <h01ger> yes 18:28:32 <h01ger> oh, me would also like to finish the preliminary budget this week and ask the dpl for approval by the weekend... 18:28:34 <momo> are there numbers from last minidebconf? Last year it was a minidebcamp with less participants. 18:28:41 <h01ger> momo: 2023 has them 18:28:47 <h01ger> https://wiki.debian.org/DebianEvents/de/2023/DebianReunionHamburg/Budget 18:30:01 <h01ger> #topic proper announcement 18:30:27 <h01ger> a proper announcement should be done when we have dpl approval and is probably best served containing a CfP :-D 18:30:38 * h01ger is happy how things fall together 18:31:04 <h01ger> werdahias: azeem: ^ so lets please coordinate this. 18:31:07 <joostvb> i'd be happy to make sure an announcement gets sent out via press team to various social media channels, once we're there 18:31:14 <h01ger> joostvb: \o/ 18:31:27 <h01ger> #info a proper announcement should be done when we have dpl approval and is probably best served containing a CfP 18:31:45 <h01ger> #action joostvb will be happy to make sure an announcement gets sent out via press team to various social media channels, once we're there 18:31:56 <h01ger> next topic? :) 18:32:12 <joostvb> and excuse me now, afk other stuff, will read logs later, o/ 18:32:19 <h01ger> o/ 18:33:07 <h01ger> #topic sponsors 18:33:30 * azeem volunteered to contact sponsros 18:33:32 <azeem> sponsors* 18:33:46 <h01ger> azeem: \o/ 18:34:06 <azeem> In the cfp draft, there is mention of https://hamburg2025.mini.debconf.org - will we have a proper mini.debconf.org site this year? 18:34:13 <h01ger> azeem: https://wiki.debian.org/DebianEvents/de/2025/MiniDebConfHamburg defines some sponsor levels. are they good? & what do they mean? 18:34:35 <momo> so 2023 saw 7000 EUR in sponsoring and cost about 15000 EUR, if I see that correctly. 18:34:46 <h01ger> depends how you define proper. the url is more or less needed by waver (AIUI) 18:35:18 <h01ger> azeem: what do you have in mind with that question? 18:35:21 <azeem> yeah, whether we'll have a wafer site or just use the wiki 18:35:38 <h01ger> we'll have a wafer site i guess 18:35:43 * h01ger adds wafer to the topic 18:35:44 * h01ger adds wafer to the topics 18:36:00 <azeem> h01ger: I was wondering whether it makes sense to wait for it before contacting sponsors, but it sounds like that is mostly internal to organize talks? 18:36:36 * h01ger agrees we need a nicer looking web presence then we currently have 18:37:07 <azeem> https://wiki.debian.org/DebianEvents/de/2022/DebianReunionHamburg#Sponsors_wanted has some similar sponsor levels as what is proposed, including perks 18:37:36 <werdahias> I assumed we have a wafer site, would be good to have before we send the official announcement 18:37:51 <h01ger> azeem: i think we'll use the (2025) wiki page for now to organize things and hopefully someone will make a nice webpage on https://hamburg2025.mini.debconf.org ?!? 18:38:21 <h01ger> TBH me had forgotten about those wafer pages.. 18:38:26 <azeem> maybe we can just copy/paste https://wiki.debian.org/DebianEvents/de/2024/MiniDebconfBerlin#Sponsors 18:38:35 <azeem> h01ger: ok 18:39:15 <azeem> from looking at the perks, one thing that probably wouldn't cost us much but might be interesting is a job board 18:39:17 <h01ger> azeem: please copy and paste what you seem fit to wiki...2025#sponsors so we have all the info on https://wiki.debian.org/DebianEvents/de/2025/MiniDebConfHamburg so someone can then use all these infos to put them on the wafer site once its there 18:39:32 <azeem> but we allow a4 leaflets, so I guess that is similar 18:39:37 <h01ger> (from 2022 or 23 or whereever) 18:39:42 <h01ger> azeem: sounds good to me 18:40:03 <azeem> fine, I guess I'm good 18:40:16 <azeem> I am mostly offline this week, but will try to get to it next week 18:40:30 <h01ger> :thumbsup: 18:40:45 <azeem> (/away) 18:40:46 <h01ger> #action we need a wafer site 18:41:13 <h01ger> how do we get a wafer site? ;p 18:41:28 <h01ger> olasd: ^ 18:41:41 <elbrus> or tumblingweed? 18:41:50 * h01ger nods 18:42:01 <h01ger> or #debconf-video :) 18:42:13 <elbrus> so many options :) 18:42:26 <elbrus> I'll ask 18:42:31 <h01ger> the topics what a week (timeline), talks, wafer, wiki, video are all entangled i guess 18:42:35 <h01ger> elbrus: thank you 18:42:53 <h01ger> #action elbrus will ask how we get a wafer site 18:42:56 <h01ger> #topic wiki 18:43:01 <h01ger> elbrus: ^ ? :) 18:43:41 <elbrus> mostly to say that I bootstrapped it with content from last year 18:43:50 <h01ger> \o/ 18:44:07 <elbrus> with a split off copy with accommodation and such from 2023 18:44:16 * h01ger nods 18:44:27 <elbrus> please, all, update as you see mistakes or missing info 18:44:28 <h01ger> i was very happy when i saw that! 18:44:42 * h01ger added a note for himself for tomorrow already.. 18:44:55 <elbrus> that's about what I had to say 18:45:02 * h01ger nods, thanks 18:45:28 <h01ger> April 30th is wednesday and May 5th is a monday 18:45:51 <h01ger> so i'd propose talks on sat&sun :) 18:46:11 <elbrus> feels like that makes sense 18:46:20 <h01ger> maaaaaybe saturday only if we dont have that many? and then daytrip on sunday? else daytrip when, if at all? 18:46:40 <momo> the week before is easterhegg in hamburg. 18:47:00 <elbrus> if we have 2 days with talks, it feels like a day trip "costs" me too much of the hacking ;) 18:47:15 <h01ger> elbrus: yes, if :) 18:47:25 * h01ger is fine with no daytrip, dont get me wrong 18:47:35 <h01ger> momo: yes. (?) 18:48:30 <momo> I guess the dates for minidebconf stand, so it is not important. otherwise people could combine both events 18:48:48 <h01ger> #info decide about daytrip after CfP ended, when we'll know whether we'll have 1 or 2 days of talks 18:49:08 <elbrus> :thumbsup: 18:49:12 <h01ger> #info put that info on the wiki ^ 18:49:28 <elbrus> #action for elbrus to put ^ on the wiki 18:49:32 <h01ger> \o/ 18:49:35 <h01ger> #save 18:50:29 <h01ger> momo: people could still combine that. maybe you can put the easterhegg info on the wiki? (but then there is also the usual yadayada-no-tickets with ccc events :) 18:50:50 <momo> was just a fyi 18:50:50 <h01ger> (the dates are indeed none changeable. dock europe is booked months in advance..) 18:51:01 <h01ger> ah 18:51:18 <h01ger> we had considered that (easter) weekend before :) 18:51:43 <h01ger> i guess we can skip the talks topic as we have covered this 18:51:48 <h01ger> #topic video 18:52:15 <h01ger> someone should tell the video team we want to do this event and we want the video team to record it :) /me joins #debconf-video 18:52:40 <h01ger> #action h01ger will ask the video team for their awesome work 18:52:47 * elbrus joined minutes ago :) 18:52:56 <momo> If the equipment is still the same as it was at FOSDEM before the pandemic I am happy to do video team shifts at the weekend for the talks 18:53:13 <h01ger> momo: its similar 18:53:29 <elbrus> video team is always looking for volunteers and it's not difficult 18:53:31 <h01ger> & usually there's a training shift on the day before it all starts 18:53:34 <momo> 👍 18:53:45 <h01ger> #topic tshirts 18:54:00 <h01ger> #info urbec volunteers to help from far away \o/ 18:54:13 <h01ger> urbec: can you prepare some designs please? :) 18:54:22 <urbec> yes :) 18:54:30 <h01ger> hooray! 18:54:41 <h01ger> #topic daytrip 18:54:51 <h01ger> #info decide about daytrip after CfP ended, when we'll know whether we'll have 1 or 2 days of talks 18:55:03 <h01ger> #info the 2024 wiki page has some ideas where to go... 18:55:07 <h01ger> #topic accom 18:55:24 <h01ger> #info dorle and momo said they would work on that \o/ 18:55:46 <momo> 👍 18:56:05 <h01ger> i guess there's nothing to add right now really :) except that you maybe should start a spreadsheet and collect names of people who want to stay at dock europe 18:56:40 <h01ger> there's some requirements what to record (and whats not needed) but we can discuss this another time 18:56:49 <momo> I think we will speak tomorrow about what is to do. 18:56:55 * h01ger would like this meeting to end around 19 utc :) 18:57:22 <h01ger> momo: 👍 18:57:44 <h01ger> #topic next irc meeting, when? 18:58:31 <h01ger> today at this time in 2 weeks? 18:58:49 <elbrus> works for me 18:58:51 <dorle> should be possible 18:58:53 <momo> 👍 18:59:09 <h01ger> survivor bias :-D 18:59:47 <h01ger> #agreed next meeting, today at this time in 2 weeks, aka february 17th, at 18 UTC. please speak up if that doesnt suit you. 18:59:55 <h01ger> #topic any other business 19:01:12 <elbrus> nothing from my side 19:01:54 * h01ger neither. i'm happy we had this meeting and you all want to contribute to make it happen! 19:02:08 <momo> thank you for the meeting! 19:02:21 <elbrus> just spotted this: https://maceio.mini.debconf.org/ (same time) 19:03:11 <h01ger> elbrus: yup :) they announced it around the time i managed to finalize the dates. 19:03:24 <h01ger> probably half the video team will fly to brazil ;p 19:03:30 <elbrus> right 19:03:33 <momo> bye 19:03:38 <h01ger> (me was joking) 19:03:42 <h01ger> thank you all! 19:03:46 <h01ger> #endmeeting