17:00:20 <h01ger> #startmeeting
17:00:20 <MeetBot> Meeting started Wed Apr 10 17:00:20 2019 UTC.  The chair is h01ger. Information about MeetBot at http://wiki.debian.org/MeetBot.
17:00:20 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic.
17:00:41 <h01ger> #topic please indicate your presence / suggest topics for the agenda
17:00:58 <DLange> o/ Hello
17:01:12 <urbec> hi
17:02:38 <h01ger> topics (i have in mind) are 1.) general status / registrations 2.) status cfp 3.) status sponsors 4.) legal entity 5.) logo/shirt design 6.) ???
17:04:20 <DLange> Stats: 36 registered so far per registration wiki-page
17:04:26 <DLange> #link https://wiki.debian.org/DebianEvents/de/2019/MiniDebConfHamburg/Registration
17:04:32 <h01ger> still collecting topic
17:04:35 <h01ger> still collecting topics
17:06:45 <h01ger> but i guess we can start now. though maybe wait 4 more minutes for petn-randall and azeem who are a bit important to have on board
17:06:56 <h01ger> so yeah, lets give them 4 more min
17:07:58 * petn-randall waves.
17:10:07 <h01ger> \o
17:10:15 <h01ger> #topic general status
17:11:19 <h01ger> 36 registrations, 12 beds (out of 36) distributed, cfp@ and visa@ work, 3.5k EUR from sponsors secured, no legal entity (well, no local legal entity), no shirt
17:11:41 <h01ger> and two months to go
17:12:27 <DLange> + there is a logo already
17:13:45 * h01ger nods, though i find this logo boring. we should at least change the color. but thats #5 :)
17:13:52 <h01ger> #topic status cfp
17:14:02 <h01ger> petn-randall: azeem: ^
17:14:27 <petn-randall> We didn't receive any cfp responses yet.
17:14:40 <h01ger> hm, the cfp is not mentioned on https://wiki.debian.org/DebianEvents/de/2019/MiniDebConfHamburg ?!?
17:14:47 <h01ger> did we mention it in the announcement?
17:15:08 <petn-randall> azeem asked me a couple of days ago, I confirmed it. It was in the announcement, AFAIR.
17:16:30 <h01ger> right, it was there, just checked
17:16:37 <petn-randall> yep
17:16:40 <h01ger> do another, dedicated cfp?
17:16:47 * h01ger just submitted a talk ;)
17:16:48 <petn-randall> I'd add it to the wiki, and send out another mail?
17:16:53 <h01ger> yes, please
17:16:58 <petn-randall> will do
17:17:05 * petn-randall stamps a large DENIED on the mail.
17:17:06 <h01ger> coolio. next topic?
17:17:29 * petn-randall nod.
17:17:38 <h01ger> #topic sponsors
17:17:49 <h01ger> we have 3 for 3.5k in total.
17:17:56 <h01ger> we need more.
17:18:25 <h01ger> what we currently have covers the venue and video team needs, but not tshirt printings nor food\
17:18:35 <petn-randall> Goal was around 12k?
17:18:43 <h01ger> yeah
17:18:48 <DLange> any more leads?
17:18:49 <h01ger> (all numbers in EUR)
17:19:09 * h01ger hopes azeem can get some more out of his 'magic hat'
17:19:24 * h01ger approached a local company
17:19:44 * h01ger can also approach this big search engine company
17:19:52 * h01ger takes a note to do that
17:20:52 <h01ger> anthing else on this?
17:20:57 <DLange> sponsors on the wiki page are not grouped into the tiers you put on the same page...
17:21:05 <h01ger> i'm generally happy we have enough sponsors to make the event happen
17:21:26 <DLange> #link https://wiki.debian.org/DebianEvents/de/2019/MiniDebConfHamburg#Sponsors_supporting_this_event
17:21:33 <h01ger> DLange: they all are on the same page (money wise). one gives a tiny bit more.
17:21:38 <h01ger> (1k, 1k, 1.5k)
17:21:49 <DLange> well, you wanted the tier structure, so use it?
17:22:22 <h01ger> they are all 'sponsors' according to that structure
17:22:37 <petn-randall> IIRC they'd be the same tier, anyway.
17:23:00 <DLange> yes, but you have very little incentive for any sponsor to not go for *drumroll* 1k now
17:23:21 <DLange> Just hope the search engine provider doesn't look at wiki pages
17:23:29 <DLange> (they usually never do :))
17:24:07 <h01ger> 2.5k gets you into the videos. thats really the best we can sell
17:25:20 <h01ger> DLange: if you know any 1k sponsors (or more), please do ask them
17:25:38 <DLange> will do. and as you have a plat tier, so pls. ask G for that (as you seem to have good ideas how to spend the money)
17:25:56 <h01ger> will do
17:26:05 <h01ger> we also have corporate registrations again, btw
17:26:10 <h01ger> so far, we have 1
17:26:20 <h01ger> (last year we had 4 in total)
17:26:29 <h01ger> next topic?
17:26:53 <petn-randall> sure
17:27:11 <h01ger> #topic legal entity
17:28:07 <h01ger> i'm in favor to just use ffis eV again. i still have good contacts to joey and he replies & acts responsivly to me
17:28:38 <h01ger> as there have been some quarrels recently i'll just mail the dpl quickly, to confirm that he doesnt think thats a bad idea
17:29:12 <petn-randall> I'm out of the loop regarding the quarrels, so I can't judge.
17:29:22 <petn-randall> Other than that, fine by me.
17:29:46 <DLange> ffis seems MIA
17:30:09 <DLange> hence the DPL is on this and all payments have been diverted to Debian France for now (EUR)
17:30:46 <DLange> you could either ask Joey what the issue is or Chris. I hope both talk.
17:31:36 <h01ger> just mailed chris
17:31:43 <DLange> notice "under revision" at https://wiki.debian.org/Teams/Treasurer/Organizations
17:31:50 <h01ger> my last mail from joey is from 3 weeks ago
17:32:20 <h01ger> if chris advices me not to use ffis, we can use debian france (assuming we can ;)
17:32:33 <h01ger> next topic?
17:32:38 <DLange> I'm sure we can use Debian France. Talk to jcristau in case.
17:32:51 * h01ger takes a note
17:33:02 <h01ger> or actually, asks jcristau just now
17:34:00 <h01ger> done
17:34:03 <h01ger> next topic?
17:34:12 <petn-randall> jep
17:34:15 <DLange> please go ahead
17:34:22 <h01ger> #topic logo/tshirt design
17:34:33 <h01ger> this is basically two things:
17:34:48 <h01ger> a.) reuse the same logo or do something new
17:35:07 <h01ger> b.) design the shirt (sponsors back is the main task here) and get it printed
17:35:14 <h01ger> and c.) have a timeline for b.)
17:35:31 <h01ger> d.) it also includes an off by one error ;)
17:35:38 <DLange> I think the update logo looks very nice
17:36:04 <h01ger> i'd like at least change the color, even though i do like orange
17:36:21 <h01ger> but anyhow, for getting it printed, we need the sponsors to be final
17:36:31 <h01ger> or "more final" at least
17:36:34 <DLange> sure, find another nice color set
17:37:11 <h01ger> for cheaper printing we need 4-5 weeks in advance, which would be may 1st or a bit earlier
17:37:34 <h01ger> so i'm wondering if we just shouldnt aim for being ready by may 10th, so we have a bit more time to find more sponsors
17:37:59 <h01ger> (and ignore the a bit cheaper printing. it would be 300 EUR or so cheaper)
17:38:30 <DLange> ask you do the printing you can decide that yourself on May 1st (or whenever your cheap option expires deadline is)
17:38:37 <h01ger> good point
17:38:53 <DLange> at 3k I wouldn't print T-Shirts or print some without sponsor logos and sell them
17:39:08 <h01ger> #info aim for tshirt printing on may 1st, if that fails, go with may 10th
17:39:16 <h01ger> DLange: eparse your last line
17:39:45 <DLange> read again, seems fine grammar-wise
17:39:58 <petn-randall> Leave away the #info to rad it.
17:40:01 <petn-randall> *read
17:40:29 <petn-randall> eh, nvm
17:40:47 <h01ger> DLange: we promised logo on shirt to 1k sponsors
17:40:48 <DLange> at 3k available funds I would not print T-Shirts at all
17:41:03 <DLange> or I would print some without logo and sell these to participants
17:41:06 <petn-randall> Well, we still have ~30 days.
17:41:13 <h01ger> we cant. so we either need find more sponsors or ask debian for some money to ship the video gear
17:41:37 <h01ger> if we dont do shirts, one sponsor would at least be very very unhappy or not sponsor at all
17:41:40 <DLange> I'm sure Debian will pay that. Esp if we have talks worth recording.
17:41:45 * h01ger too
17:41:52 <h01ger> next topic? :)
17:42:14 <DLange> go, go, go
17:42:21 <h01ger> #topic next meeting
17:42:31 <h01ger> i would suggest: in 2 weeks, same time, same place
17:42:36 <petn-randall> I agree that printing shirts is a must. next
17:43:45 <h01ger> happy to do at an hour later if that helps more people to attend. or an hour earlier too. (would actually prefer the later or keep the time)
17:43:48 <DLange> probably fine (traveling)
17:44:15 * DLange has one AOB TOP please
17:44:30 <petn-randall> fine In two weeks collides with a meetup.
17:44:33 <h01ger> DLange: noted
17:44:36 <petn-randall> s/fine//
17:44:42 <petn-randall> for me
17:44:56 <h01ger> petn-randall: your suggestion? move to thursday in two weeks? or just keep wednesday?>
17:45:01 <petn-randall> One days earlier or later is fine.
17:45:14 <DLange> same for me
17:45:27 <DLange> may be bug azeem when he has time and then set a meeting date?
17:45:30 <petn-randall> April 25 works for me. I'm also fine with +1h.
17:45:33 <DLange> You want him to get you some funds :)
17:45:48 <h01ger> i'll mail azeem
17:46:10 <h01ger> and suggest 25th or 23rd (25th prefered), fallback 24th
17:46:25 <h01ger> #topic any other business
17:46:35 <petn-randall> DLange: shoot
17:46:48 <DLange> Do we need (or have) insurance for the video gear? It's really expensive now with all the new gear bought and the team was very keen on that for Brazil...
17:47:27 <DLange> some venues have such an insurance, some don't
17:47:33 <petn-randall> For transportation? Or on-premise?
17:47:38 <petn-randall> ah
17:47:38 <DLange> on-premise
17:48:04 <DLange> transport is UPS or so, that is insured (if olasd clicks the right buttons)
17:48:43 <h01ger> i'm not sure we have (or need) one
17:48:59 <h01ger> i can ask dock europe
17:49:10 <h01ger> DLange: can you find out if the video team wants one?
17:49:12 <DLange> that would be nice and check back with olasd?
17:49:25 <DLange> I can easily ask in their channel
17:49:32 <olasd> it'd be nice to know where we stand
17:50:06 <olasd> i.e. what's the probability that we need to buy 15k eur of hardware off our own pocket if something goes wrong
17:50:06 <petn-randall> in what sense?
17:50:15 <petn-randall> ah
17:50:37 * h01ger just mailed dock-europe and asked whether an event insurance exists
17:51:02 <olasd> thanks
17:51:50 <h01ger> mailed azeem re: next meeting too
17:52:08 <h01ger> olasd: should we put 'video insurance' on our todo?
17:52:54 <DLange> may be we can have a locked storage as another option, too?
17:53:17 <DLange> We may be not need to specifically insure what is well locked away while not in use.
17:53:29 <olasd> there's no need to overthink this
17:54:09 <h01ger> what olasd said. also locked storage has operational costs while not really fixing the problem at hand (or only partly)
17:54:16 <h01ger> any other business?
17:54:57 <DLange> not from me
17:55:38 <petn-randall> none from me either
17:55:48 * h01ger claps
17:56:13 <petn-randall> We done?
17:56:47 <DLange> +1
17:56:58 <petn-randall> Cool, thanks everyone.
17:56:59 <h01ger> thank you all for attending & contributing!
17:57:24 <h01ger> #endmeeting