15:59:20 <h01ger> #startmeeting MiniDebConf Hamburg 2018
15:59:20 <MeetBot> Meeting started Thu May 10 15:59:20 2018 UTC.  The chair is h01ger. Information about MeetBot at http://wiki.debian.org/MeetBot.
15:59:20 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic.
15:59:44 <h01ger> #topic express your presence / define agenda
15:59:59 <azeem> hi
16:01:14 <h01ger> 1. hi / agenda 2. visas 3. budget 4. tshirts 5. badges / food 6. talk schedule 7. mail attendees 8. open task 9. next meeting 10. aob
16:01:18 <h01ger> is my proposal
16:01:30 <lamby> (lurking)
16:01:30 <h01ger> maybe we can skip visas
16:02:01 <nattie> moin
16:02:14 <h01ger> moin
16:03:30 <h01ger> i guess we can go with this agenda and adopt it if needed?
16:03:37 <azeem> LGTM
16:04:27 <h01ger> #agreed preliminary agenda 1. hi / agenda 2. visas 3. budget 4. tshirts 5. badges / food 6. talk schedule 7. mail attendees 8. open tasks 9. next meeting 10. aob
16:04:29 <h01ger> #save
16:04:33 <h01ger> #chair azeem
16:04:33 <MeetBot> Current chairs: azeem h01ger
16:04:36 <h01ger> #chair nattie
16:04:36 <MeetBot> Current chairs: azeem h01ger nattie
16:04:45 <nattie> the power, the power!
16:04:45 <h01ger> #topic 2. visas
16:04:55 <olasd> (hi)
16:05:00 <h01ger> petn-randall: i guess nothing new compared to last week?
16:05:15 <h01ger> at least no new registrations needing visa showed up…
16:06:19 <nattie> we had one request for an invitation letter, but i think that matter is being dealt with
16:06:44 <h01ger> cool
16:06:58 <h01ger> #topic budget
16:07:34 <h01ger> the budget / the numbers look good, we have enough sponsors, to rent the venue, print tshirts and also to sponsor/subsidize some food
16:07:48 <nattie> cool
16:08:00 <nattie> and i guess any extra sponsorship can go towards food
16:08:02 <h01ger> however we lack a real budget (the format…) and i'm waiting for joey@ffis to show up again to send out invoices
16:08:41 <nattie> ah, yes
16:08:46 <h01ger> nattie: (not relevant to our budget, but as the 800e/day/34 beds number is from there, i now remember) - did you get a reply from d-e about the costs of beds
16:09:03 <h01ger> joey mailed me last week saying he was busy and coming back to me this week
16:09:04 <nattie> no reply yet, unfortunately
16:09:13 <h01ger> ok
16:10:03 <h01ger> #topic tshirts
16:10:25 <h01ger> 150 shirts are being printed with https://wiki.debian.org/DebianEvents/de/2018/MiniDebConfHamburg?action=AttachFile&do=view&target=tshirt-final-print.pdf on front+back
16:10:44 <lamby> (In that colour? :3)
16:10:57 <h01ger> in blue, yes…
16:11:00 <nattie> totally.  no, that's just a specimen
16:11:04 <olasd> neat
16:11:12 <h01ger> tosch_: azeem: we still need to know tshirt sizes for dg-i and neuland
16:11:30 <h01ger> we'll give tshirts to our sponsors and 1 extra for corp. registrants too
16:11:33 <azeem> it's a long weekend
16:11:52 <h01ger> and i'd like to give spare ones to dock-europe and cantina folks (if we happen to have some but the numbers look good on that)
16:12:08 <azeem> maybe they answer tomorrow
16:12:36 * h01ger nods
16:12:45 <h01ger> i think we are good here...
16:12:58 <h01ger> #topic badges / food
16:13:28 * h01ger has given cantina estimates numbers for people per day… and vegans/vegetarians per day
16:13:33 <petn-randall> re: visa, nothing new, yes.
16:13:44 <h01ger> hi petn-randall & thanks
16:14:10 <h01ger> cantina will serve food from 13-15 and from 1930-, so we can schedule around that
16:14:46 <h01ger> there's no breakfast at cantina, but tea+coffee. and the breakfast at dock-europe seems to accept more people, if you are interested, please contact nattie
16:15:58 <azeem> do people need to order that in advance?
16:16:02 <h01ger> as the budget is not fully done yet, and because its also not clear how many people will show up when, its still a bit unclear / needs more calculations whether we can sponsor food fully or subsidize it
16:16:18 <azeem> then it should be on the wiki/mailed around, not everybody listens in right now and can ask nattiee
16:16:30 <h01ger> azeem: breakfast yes, for cantina we assume people will eat there. (though i and we know that not everybody will always eat there)
16:16:37 <h01ger> azeem: its in the mail
16:16:38 <olasd> I know that I'll want to go out for at least some of the meals
16:16:45 <h01ger> olasd: nods
16:16:46 <olasd> I expect other people likewise
16:16:53 <h01ger> sure
16:16:57 <h01ger> anyhow, re: badges and food
16:17:14 <nattie> FALAFEL STERN
16:17:15 <formorer> (I really have to eat at the "salsa" restaurant again)
16:17:38 <azeem> ok
16:17:40 <h01ger> it will probably work like that that people with (certain markings on) badges will get subsidized, that is pay (way less) for food at cantina and cantina counts these
16:17:49 <h01ger> strichliste…
16:18:41 <h01ger> that way people can still choose different types of food (which minimally differences in prices), so instead of paying 8.20€ for a mail we maybe pay 3.20€ or some such. also stuff to discuss wednesday morning in person i think
16:19:42 <olasd> sounds fine to me
16:20:11 <h01ger> this just means we need nametags/badges from early on
16:21:10 <h01ger> but yeah, i'm also not worried, this will work out somehow, worst case with handwritten nametags…
16:21:52 <olasd> if you've not sent the registration mail, remind people to bring a lanyard :P
16:22:03 <h01ger> hah, thanks
16:22:55 <h01ger> nattie: ^ does that seem like a workable plan from frontdesk perspective?
16:23:27 <nattie> sure, with the caveat that my handwriting isn't great
16:23:39 <h01ger> :)
16:23:43 <nattie> by the way do we have a cashbox?
16:23:50 <h01ger> there are two printers in the ccchh hackerspace
16:23:54 <h01ger> nattie: no
16:24:02 <olasd> I can bring a cashbox
16:24:03 <h01ger> unless someone brings one
16:24:07 <h01ger> olasd++
16:24:24 <h01ger> next topic?
16:24:44 <olasd> I should make a list of the stuff I said I'd bring at this point :P
16:24:56 <h01ger> *g*
16:25:05 <nattie> olasd: don't forget to bring yourself!
16:25:21 <h01ger> is it powerbars or what are mehrfachsteckdosen in english?
16:25:26 <h01ger> to add to the mass mail…
16:25:39 <nattie> multiplugs?
16:25:59 <lamby> "power strips"
16:26:05 <h01ger> thank you
16:26:10 <h01ger> #topic talk schedule
16:26:17 <azeem> we still haven't assembled the talk schedule; I was busy with fundraising and t-shirts till yesterday and then offline over the last 24 hours
16:26:27 <lamby> Powerbars are also confusingly an energy bar found in petrol stations for sports :P
16:26:42 <azeem> I'm pretty tired now but might be able to work on it with petn-randall tonight
16:26:55 <h01ger> azeem: nods, cool. (except tiredness..)
16:27:04 <h01ger> lamby: "If you have power strips, please bring them and share power with your Debian friends."
16:27:13 <h01ger> maybe "the power"
16:27:13 <azeem> h01ger: that said, I think you should also include the lightning talks in the attendee mail
16:27:16 <azeem> nattie: ^^
16:27:25 <formorer> I guess I can bring a few from credativ.
16:27:42 <h01ger> azeem: can you propose a wording or add it to https://pad.riseup.net/p/jsZUtSdxFJWA - i know next to nothing about them, not even the day
16:28:16 <petn-randall> azeem: Tomorrow evening would fit better for me. ~7 PM?
16:28:34 <azeem> I was thinking Sunday, last session before lunch
16:28:51 <azeem> nattie: ^^
16:29:08 <h01ger> azeem: petn-randall: we reproducible folks are just started discussing whether we need a 45min or 20min slot but it looks like we might want 45. will keep you posted via mail
16:29:16 <nattie> wait, am i in charge of lightning talks?
16:29:22 <nattie> that's fine, i just need to know :)
16:29:30 <azeem> nattie: I thought you were, but we can also do it
16:29:38 <nattie> azeem: no, i'm happy to
16:29:58 <nattie> in which case, one 45m slot for lightning talks please
16:29:59 <azeem> can we reuse the cfp adress for submissions?
16:30:06 <azeem> nattie: 18:26 < azeem> I was thinking Sunday, last session before lunch
16:30:11 <h01ger> "We will release the talks schedules very soon. We plan to have lightning talks on Sunday and will soon explain how to submit yours, so start thinking about what you want to present in 5min! " - is what i added to the mail now
16:30:17 <nattie> people could just come up to fd and sign up, that's pretty easy
16:30:30 <azeem> nattie: or that, if there's a whiteboard
16:30:33 <nattie> there will be 8 slots of 5 minutes each, allowing for a little bit of time between speakers
16:30:43 <h01ger> piece of paper? for 8 slots..
16:30:47 <azeem> and/or you want to take notes, but you might be occupied otherwise?
16:30:51 <h01ger> or whiteboard and voting
16:31:03 <h01ger> there are definitly paper "boards"
16:31:09 <h01ger> (at dock-europe)
16:31:11 <azeem> I'm fine with a whiteboard and first come, first serve
16:31:14 <nattie> we can figure that out closer to the time :)
16:31:20 <azeem> should just be obvious when and where to signup
16:31:29 <nattie> also, people need to make sure beforehand that their laptop works
16:31:36 <azeem> I'd love if we could tell attendees in the info mail
16:31:37 <nattie> for the projector
16:31:41 <nattie> sure
16:31:45 <azeem> but opening ceremony would work as well
16:31:51 * h01ger nods
16:31:56 <azeem> nattie: or send pdfs
16:31:58 <h01ger> +takes a note
16:32:24 <azeem> I think we'd be in too much trouble if we switch notebooks all the time; there should be at least a backup notebook
16:32:33 <nattie> PDFs are definitely preferred
16:32:48 <azeem> h01ger: also, probably we should let speakers know what adapters they can expect/need?
16:32:58 <petn-randall> I'd write that into the lightning talk announcement (the PDF thing)
16:33:26 <olasd> the Video Team has all the adapters
16:33:27 <nattie> we can whip up a quick announcement for the info mail right after the meeting, i think
16:33:36 <azeem> ok
16:33:38 <h01ger> azeem: what olasd says and the mail is too long already
16:33:59 <azeem> yeah, it'd be a separate mail to speakers anyway
16:34:00 <h01ger> anything else about talks schedule or next topci?
16:34:03 <nattie> we can do a welcome mail after people arrive
16:34:07 <azeem> not that I konw of
16:34:15 <h01ger> nattie: good idea!
16:34:39 <nattie> since signing up for lightning talks, for example, won't really be relevant until Friday or so
16:34:57 <azeem> yeah, but I'd like people to think about it
16:34:58 <h01ger> #topic mail attendees
16:35:13 <h01ger> https://pad.riseup.net/p/jsZUtSdxFJWA is the current draft, which i plan to send after the meeting
16:35:22 <nattie> azeem: sure, we can mention they're a thing, but then put out the signup sheet on Friday
16:35:28 <azeem> *nod*
16:35:31 <nattie> otherwise early arrivals have an unfair advantage
16:36:00 * h01ger nods
16:37:25 <h01ger> the mass mail lacks info about the bed prices per night and only says "talks schedule will be released soon". maybe the latter is not useful?
16:37:48 <azeem> yeah
16:38:01 <azeem> unless we come up with a preliminary talk schedule until then
16:38:03 <nattie> btw, i guess the mass mail will require some manual cleanup since lots of people signed up with @d.o addresses
16:38:08 <nattie> which is obvious to us, but...
16:38:17 <nattie> (yay regexps?)
16:38:21 <azeem> what we could do is list the confirmed talks on the wiki and point to that
16:38:25 <h01ger> nattie: i fixed that in my script already… yay bash scripting
16:38:39 <nattie> cool
16:38:41 <h01ger> azeem: where is that list?
16:39:00 <azeem> not on the wiki yet, cause I had issues with the formatting
16:39:03 <h01ger> ah
16:39:06 <azeem> but I can try again after the meeting
16:39:37 <h01ger> i literally plan to send the mail in the one hour after the meeting. else, tomorrow only, but i'd like to get it done today. else without the url
16:39:56 <h01ger> can also try to help you with formatting…
16:40:13 <olasd> azeem: you you have a raw list I can massage it as well
16:40:17 <azeem> if somebody can no longer attend and has accomodation, will nattie catch that or should they update her as well?
16:40:32 <h01ger> azeem: i'd hope they inform nattie
16:40:39 <h01ger> and update the wiki
16:40:42 <azeem> ok, but that's not clear from the mail
16:41:00 <h01ger> "common sense"? i agree its a stretch…
16:41:05 <azeem> but maybe it's common sense, yeah
16:41:08 <h01ger> the mail is already too long
16:41:16 <azeem> ok
16:42:00 <azeem> it's kinda important though, and I assume we'll have a no-show or two
16:42:32 <azeem> nattie: well, you have the registration wiki page subscribed and would notice?
16:42:40 <h01ger> maybe nattie can also go through the wiki list and see who has not confirmed from those who asked for a bed?
16:42:54 <nattie> can do
16:42:59 <h01ger> cool
16:43:13 <h01ger> next topic then?
16:43:17 <nattie> i suppose we should explicitly ask people to say they no longer need a bed, if they have to cancel
16:44:06 <h01ger> nattie: we could the mail to everyone shorter, if we exclude the the information only relevant to those staying on site and put that in an extra mail
16:44:22 <nattie> true
16:44:25 <h01ger> i'm happy to share the unobfuscated email addresses with you
16:44:45 <nattie> or i could give you a text to send out?
16:45:26 <azeem> the list of accepted talks is on the wiki
16:45:27 <h01ger> i have no logic who is in there and i cannot dedicate even more time to the minidebconf. so, rather not
16:45:30 <azeem> well, current list
16:45:45 <h01ger> cool. url?
16:45:51 <h01ger> or just the std page?
16:45:58 <azeem> https://wiki.debian.org/DebianEvents/de/2018/MiniDebConfHamburg#Accepted_Talks
16:47:36 <h01ger> cool, added to the pad
16:47:44 <h01ger> #topic open tasks
16:48:02 <h01ger> https://wiki.debian.org/DebianEvents/de/2018/MiniDebConfHamburg#Open_tasks
16:48:06 <h01ger> we are mostly good here
16:48:24 <h01ger> the only thing not being worked on is "newbie sessions (wed/thu/fri?)"
16:48:37 <azeem> is networking figured out/do we need to do something here?
16:48:42 <h01ger> though i guess if noone volunteers this simply will not happen
16:48:48 <nattie> what even are newbie sessions?
16:49:03 <h01ger> nattie: sessions helping newbies to find their ways in debian
16:49:10 <nattie> ah ok
16:50:07 <h01ger> azeem: yes. mostly. i will go to the regular freifunk meeting next monday and discuss setting up 1-3 more APs in the venue temporarily, to cope with the higher amounts of clients. though i'm not even convinced thats needed
16:50:45 <h01ger> for the videoteam there is a network plug in the seminar rooms, the exact details can be figured out wed-fri, someone from dock europe will also be there on these days to help us with questions etc
16:51:21 <olasd> great
16:51:47 <h01ger> #topic next meeting
16:51:57 <h01ger> i dont think we need another irc meeting \o/
16:52:19 <olasd> what, you want us to talk to each other... in real life?!
16:52:26 <h01ger> and probably should have a RL meeting on wednesday at 10:00 or some such. /me would suggest over coffee in the cantina
16:52:52 <h01ger> there's also alcohol available if RL is too harsh
16:53:17 <h01ger> #topic AOB
16:53:19 <h01ger> :-D
16:53:38 <h01ger> (unless someone really wants more irc meetings…)
16:54:13 <nattie> real life?!  shocking!  i didn't sign up for that!
16:54:18 <nattie> i think we're good to finish up :)
16:55:47 * h01ger cheers
16:56:25 * h01ger thanks everyone and looks forward to see you next week!
17:00:49 <h01ger> #endmeeting