==============
#hcoop Meeting
==============


Meeting started by unknown_lamer at 17:18:46 UTC. The full logs are
available at
http://meetbot.debian.net/hcoop/2011/hcoop.2011-03-27-17.18.log.html .



Meeting summary
---------------
* Role Call  (unknown_lamer, 17:18:50)
  * clinton  (unknown_lamer, 17:19:11)
  * adamc  (Smerdyakov, 17:19:13)
  * bpt  (bipt, 17:19:16)
  * ryan  (Kuril, 17:19:19)
  * rkd  (darst, 17:19:20)
  * shadowfax  (specksynder, 17:19:21)
  * docelic  (docelic, 17:20:19)
  * 4/5 board members in attendance, frank is missing  (unknown_lamer,
    17:21:47)

* Status report on transfer of treasurer duties from adamc to rkd
  (unknown_lamer, 17:22:23)
  * There's nothing concrete left to do before getting darst set up with
    bank access.  (Smerdyakov, 17:22:56)

* What must be done to transfer bank account access to the new treasurer
  (unknown_lamer, 17:26:29)
  * I suppose I need to get in touch with Wells Fargo.  (Smerdyakov,
    17:26:47)
  * LINK: http://wiki.hcoop.net/TreasurerInstructions lists what I do
    (darst, 17:27:00)
  * AGREED: The next board will deal with transfering the bank account
    to the new treasurer at their FIRST MEETING  (unknown_lamer,
    17:29:52)

* Monthly Income vs Expenses Report  (unknown_lamer, 17:30:49)
  * LINK: https://members.hcoop.net/portal/money?audit=1
    (unknown_lamer, 17:31:46)
  * our last payment cycle collected $805 in dues  (darst, 17:32:03)
  * The bank account balance is $2,451.72.  (Smerdyakov, 17:32:21)
  * peer1 is deducting $680 per month  (darst, 17:33:05)
  * incorp $99/year  (darst, 17:34:00)
  * rsync.net deducting -$61.60 monthly  (darst, 17:36:25)
  * ACTION: darst contacts drewc at tech.coop to check on payment status
    for the coop  (darst, 17:37:24)
  * Paypal balance: $1,093.93 USD  (unknown_lamer, 17:42:08)
  * ACTION: darst waits until tech.coop bill is known, then transfers
    all but $50+tech.coop bill to our bank (and keeps the paypal balance
    low in the meantime)  (darst, 17:43:10)
  * monthly dues is $805, monthly expenses are $772.35  (darst,
    17:45:35)

* Does FrankBynum have time to manage the election?  (unknown_lamer,
  17:48:22)
  * AGREED: clinton will handle election details this year
    (unknown_lamer, 17:51:49)

* Transfer of hcoop.net from adamc to hcoop itself  (unknown_lamer,
  17:54:21)
  * vote: bpt will coordinate with adamc over hcoop-sysadmin to transfer
    hcoop.net to an hcoop controlled registrar account  (unknown_lamer,
    18:02:58)
  * AGREED: hcoop.net will be transferred to hcoop itself asap
    (unknown_lamer, 18:04:46)
  * ACTION: clinton will coordinate with adam to get this done
    (unknown_lamer, 18:04:55)

* Data Retention Policy Details  (unknown_lamer, 18:10:27)
  * AGREED: clinton will record the names of all deactivated volumes in
    afs and purge them six months from now  (unknown_lamer, 18:18:00)
  * ACTION: clinton will update the portal database and portal to record
    departure date of members  (unknown_lamer, 18:20:04)
  * ACTION: docelic will write a purge-user script within six months to
    actually purge users  (unknown_lamer, 18:20:17)
  * ACTION: shadowfax volunteers to draft the policy document on data
    retention  (unknown_lamer, 18:23:10)

* Terms of Service Revision  (unknown_lamer, 18:23:49)
  * LINK: http://www.tech.coop/terms-and-conditions   (darst, 18:27:13)
  * LINK: http://www.tech.coop/terms-and-conditions tech.coop TOS
    (unknown_lamer, 18:27:40)
  * LINK: http://www.peer1.com/aboutus/legal.php   (darst, 18:28:41)
  * ACTION: darst will collect our current upstream provider agreements,
    update the tos, and bring it before the board for voting
    (unknown_lamer, 18:28:56)
  * board should vote in future to change HCoop ToS simultaneous with
    any future contracts with other providers  (ntk, 18:30:12)

* Conflict of Interest Policy  (unknown_lamer, 18:31:03)
  * frank is not around so the board skipped discussion of the conflict
    of interest policy  (unknown_lamer, 18:34:06)

* Volunteer Policies  (unknown_lamer, 18:34:27)

* Check-in with election nominations and acceptances  (unknown_lamer,
  18:38:44)

Meeting ended at 18:43:05 UTC.




Action Items
------------
* darst contacts drewc at tech.coop to check on payment status for the
  coop
* darst waits until tech.coop bill is known, then transfers all but
  $50+tech.coop bill to our bank (and keeps the paypal balance low in
  the meantime)
* clinton will coordinate with adam to get this done
* clinton will update the portal database and portal to record departure
  date of members
* docelic will write a purge-user script within six months to actually
  purge users
* shadowfax volunteers to draft the policy document on data retention
* darst will collect our current upstream provider agreements, update
  the tos, and bring it before the board for voting




Action Items, by person
-----------------------
* darst
  * darst contacts drewc at tech.coop to check on payment status for the
    coop
  * darst waits until tech.coop bill is known, then transfers all but
    $50+tech.coop bill to our bank (and keeps the paypal balance low in
    the meantime)
  * darst will collect our current upstream provider agreements, update
    the tos, and bring it before the board for voting
* docelic
  * docelic will write a purge-user script within six months to actually
    purge users
* **UNASSIGNED**
  * clinton will coordinate with adam to get this done
  * clinton will update the portal database and portal to record
    departure date of members
  * shadowfax volunteers to draft the policy document on data retention




People Present (lines said)
---------------------------
* unknown_lamer (197)
* Smerdyakov (98)
* darst (59)
* docelic (19)
* specksynder (15)
* ntk (8)
* nevetski (6)
* iriefrank (5)
* bipt (3)
* MeetBot (2)
* Kuril (1)




Generated by `MeetBot`_ 0.1.4

.. _`MeetBot`: http://wiki.debian.org/MeetBot