#hcoop Meeting

Meeting summary

1. ntk leaving the board (Smerdyakov, 18:20:29)
   1. ACTION: ntk will ship the HCoop legal documents to the next secretary. (Smerdyakov, 18:27:16)
   
   
2. Update on equipment purchases, hardware (Smerdyakov, 18:27:41)
   1. ACTION: docelic will get fritz into the kerberos domain (unknown_lamer, 18:35:40)
   2. ACTION: unknown_lamer will finish writing the postgres and mysql migration scripts (unknown_lamer, 18:35:57)
   
   
3. Finances - Summary of current recurring expenses (Smerdyakov, 18:36:06)
   1. https://members.hcoop.net/portal/money?audit=1 -- audit view of financial data (Smerdyakov, 18:36:26)
   2. https://members.hcoop.net/portal/money?cmd=primary -- all of the co-op's transactions (Smerdyakov, 18:36:53)
   3. Current monthly expenses are ~$962 (unknown_lamer, 18:38:46)
   4. Monthly income is ~$950 (unknown_lamer, 18:39:18)
   5. Current member count is 122 (unknown_lamer, 18:39:54)
   
   
4. Finances in general (Smerdyakov, 18:40:31)
   1. User balances total $7038.46 (unknown_lamer, 18:44:34)
   2. PayPal balance is $729.55 (unknown_lamer, 18:44:43)
   3. The co-op's balance totals $-2392.76 (unknown_lamer, 18:44:50)
   4. That means we should have $4645.70 on hand. (unknown_lamer, 18:44:57)
   5. The bank + PayPal total is $4475.19, which is a little lower (unknown_lamer, 18:45:05)
   
   
5. Whether to prepay for Tech Co-op services (Smerdyakov, 18:48:28)
   1. clinton is recusing himself from tech.coop discussion (unknown_lamer, 18:48:51)
   2. ACTION: Smerdyakov will initiate a one-year-in-advance PayPal payment to Tech Co-op. (Smerdyakov, 18:56:39)
   
   
6. Decide on a retention policy for user volumes of former members (Smerdyakov, 18:57:05)
   1. New policy: Delete departed user volumes after 6 months (Smerdyakov, 19:03:11)
   
   
7. Conflict of interest policy (Smerdyakov, 19:03:28)
   1. AGREED: New policy: Delete departed user volumes after 6 months (Smerdyakov, 19:03:33)
   2. http://www.ag.state.mn.us/pdf/charities/ConflictInterestPolicy.pdf (Smerdyakov, 19:05:01)
   3. ACTION: iriefrank is taking charge of creating a suitably short conflict of interest policy statement. (Smerdyakov, 19:07:04)
   4. http://www.graftid.com/ (Smerdyakov, 19:08:43)
   
   
8. Upcoming board election (Smerdyakov, 19:09:39)

Action items

1. ntk will ship the HCoop legal documents to the next secretary.
2. docelic will get fritz into the kerberos domain
3. unknown_lamer will finish writing the postgres and mysql migration scripts
4. Smerdyakov will initiate a one-year-in-advance PayPal payment to Tech Co-op.
5. iriefrank is taking charge of creating a suitably short conflict of interest policy statement.

Action items, by person

1. docelic
   1. docelic will get fritz into the kerberos domain
2. iriefrank
   1. iriefrank is taking charge of creating a suitably short conflict of interest policy statement.
3. ntk
   1. ntk will ship the HCoop legal documents to the next secretary.
4. Smerdyakov
   1. Smerdyakov will initiate a one-year-in-advance PayPal payment to Tech Co-op.
5. unknown_lamer
   1. unknown_lamer will finish writing the postgres and mysql migration scripts

People present (lines said)

1. Smerdyakov (131)
2. unknown_lamer (49)
3. docelic (46)
4. ntk (40)
5. iriefrank (19)
6. MrBeige (10)
7. bipt (3)
8. MeetBot (2)