18:00:01 #startmeeting 18:00:01 Meeting started Wed Oct 2 18:00:01 2019 UTC. The chair is OdyX. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:00:01 Useful Commands: #action #agreed #help #info #idea #link #topic. 18:00:08 #info Agenda is https://mensuel.framapad.org/p/minidebconfvaumarcus-20191002 18:00:15 Merci! 18:00:20 #topic Intro - Who's there ? 18:00:24 Didier Raboud 18:00:29 Axel Beckert 18:00:36 Jonathan Bustillos 18:00:48 Nicolas Dandrimont (kinda - commuting) 18:00:55 Hector Oron (leaving soon) 18:01:18 zumbi: any topics you want to pitch for? 18:01:28 #topic Review of last meeting actions 18:01:46 #link http://meetbot.debian.net/debian.ch/2019/debian.ch.2019-09-18-18.00.html 18:01:51 nothing from me - however it is unlikely we run the sprint we were planning. 18:01:57 last meetings notes ^ 18:02:04 zumbi: nooo; why? 18:02:27 inconvenient for attendees 18:02:37 Venue has been called. Coffee, tea and ethernet secured provided we bring in some stuff. 18:02:46 I mean it is inconvenient for some people to attend 18:02:58 No ping happened; and the goodie proposal didn't happen either. 18:03:03 zumbi: too bad :-( 18:03:36 not a big deal 18:03:37 #action OdyX to ping unresponding sponsors 18:03:46 #action OdyX to make a attendee goodie (T-shirt/tote-bag/gadget) proposal on the list for review 18:04:14 #topic Venue coordination 18:04:37 zumbi: well. More attendees makes a better conference. But we can't coerce people to come, can we? 18:05:11 Regarding the venue; I've reported the calls I had with them to the list. They are very friendly, but firm. 18:05:24 dates did not work for everyone 18:05:50 zumbi: I'm not blaming anyone. We warned of the happening quite late. 18:06:23 (As usual; I'm going through the agenda at a steady rate; chime in if you have a question, or something to say) 18:06:39 #topic Sponsors 18:07:25 Two supporters, one Sponsor for now. That makes roughly 2kCHF. That should cover the non-direct costs. 18:07:41 aka it covers about what "running the conference with no attendees" costs. 18:07:58 * XTaran still has writing to one potential sponsor on his TODO list. Will try to get that done after this meeting. :-/ 18:08:15 More always welcome of course, it'll take the attendee attendance+food prices down. 18:08:34 #action XTaran to write to their potential sponsor. 18:08:46 #topic Finances 18:09:03 Related… I need to talk to hug over email 18:10:00 #action OdyX to check the finances status with hug (attendee price, at-venue invoicing, collecting attendee money, goodies, venue payment, etc). 18:10:09 #topic Content 18:10:15 XTaran: you're up 18:10:53 So far we only have three talk submissions, one by axhn and two by myself. 18:11:01 That's very low. 18:11:03 I need to add (and prepare one) 18:11:36 Although they usually come in rather late anyway, I wonder: Where else can we advertise the event and especially the CfP? 18:11:44 Maybe I will purpose a talk. 18:11:55 likewise 18:12:14 I found one more ML I will write to after the meeting, but more suggestions (or retweets, retoots, etc.) are welcome! 18:12:45 Unfortunately the CCC-CH has a "CCC-CH Get Together" event in Zurich on the same weekend. :-( 18:13:23 So I mentioned the MiniDebConf on the CCC-CH mailing list, but didn't do much advertising. 18:13:28 I mostly mentioned the date conflict. 18:13:30 I have concerns that a third of the proposed events ask for no video 18:13:57 olasd: Not yet a significant amount to make a relevant statistic. :-) 18:14:28 that's not something the video team guarantees usually 18:14:47 olasd: I think you misunderstood me. 18:14:51 #link https://wiki.debian.org/DebianEvents/ch/2019/Vaumarcus/TalkSubmissions 18:15:15 olasd: I meant that with just three submission you can't already say things like "one third wants no video". 18:15:33 XTaran: ok, I'll rephrase then 18:15:37 :) 18:15:48 I have concerns that some of the proposed events ask for no video 18:15:51 olasd, XTaran : I propose we decide at the next meeting (in two weeks) whether we make video happen or not? 18:15:58 olasd: Ok. 18:16:23 olasd: But I think that's not uncommon in the Debian world... 18:16:36 OdyX: Ok. 18:16:52 For me, it's quite clear that below 5-8 talks, video is more hassle/work than worth; unless the video team insists :-) 18:16:59 we've been pushing back hard on having non recorded events in rooms with equipment for years 18:17:23 because we can't usefully guarantee that someone won't press the wrong button 18:17:41 olasd: Maybe talk to axhn. He's currently your only sample to work on. :) 18:18:10 Anyway, that's it from my side. 18:18:17 Submit more talks! :-) 18:19:02 #action XTaran will forward CfP to FSFE Zurich ML. 18:19:13 #info Decision on "whether video will happen" to be taken at next meeting" 18:19:32 (maybe OdyX might wants to repeat that. Not sure if I can do that.) 18:20:03 What do you mean? Send to the FSFE mailing list(s)? 18:20:11 OdyX: The #action line 18:20:22 You can. 18:20:23 I believe anyone can action 18:20:26 #save 18:20:43 http://meetbot.debian.net/debian.ch/2019/debian.ch.2019-10-02-18.00.html <- see 18:20:52 #topic Bar 18:20:56 Bar is mostly solved. 18:21:04 Not the best of beers. But enough beer. 18:21:07 Yay @ everyone can do that. :) 18:22:07 We're not supposed to bring in other beer (because "droit de bouchon"); but I won't check. Just don't make your personal bringings too visible. 18:22:52 #topic Video Team 18:23:13 olasd: besides the "guaranteed" ethernet; anything else needed, if it happens? 18:23:55 (You got the mail wrt the infra sponsor, right?) 18:24:04 (I did) 18:24:49 do you know what the projector in the room is and what audio equipment is available? 18:25:14 (or can you point me at the info) 18:25:17 Nope. And not sure there is any audio equipment secured. 18:25:23 ok 18:25:33 I just _absolutely_ did not think of the audio 18:26:01 I'll ask. Worst case my $job has a remote mic setup that I could certainly borrow. 18:26:13 considering the room and number of attendees we don't really need a PA system, we can do a recording only setup 18:26:35 #action OdyX to ask the venue about projector type, and eventual audio HW availability 18:26:52 the video team has everything needed, we just need to know what kind of input we can feed into, if applicable 18:27:31 What I have is "Projecteur vidéo-data" and "Écran". "Sonorisation" is unticked on the contract. 18:27:40 alright 18:27:45 olasd: so HDMI is the current state-of-the-art; VGA as fallback? 18:28:51 yeah; for presenters we very very strongly prefer HDMI, for the projector as well, but for output we can make vga work if we absolutely must 18:29:18 Okay. I'd be surprised if they didn't provide HDMI, but will ask. 18:29:42 #topic Infrastructure 18:29:58 Not much to say on that front 18:30:40 #topic Attendee support 18:31:04 If anyone could work/think about badges… :-) 18:31:11 We can always do the low-tech version 18:32:08 #action OdyX to pre-print nice empty nametags and bring in a sharpie. 18:32:26 #topic Communication 18:32:48 Do we need to communicate with a) Debian at large; b) attendees? 18:32:52 If so, when? 18:33:08 I am heavily biased as it's my region and a venue I know. 18:33:27 OdyX: Sounds familiar. :) 18:33:50 OdyX: Power socket adapters are always a topic. 18:34:15 Ah, already in the wiki. Good. 18:34:50 So you're leaning towards a last "What you need to know" email 1-2 weeks before, to attendees (aka b)), not a) ? 18:35:13 I will try to bring as manu adapters as I can gather at home. Have like a dozen of them, most of them already labelled. :) 18:35:29 OdyX: Can't hurt, yes. 18:35:41 you can prepare a few micronews for, e.g., welcoming people, streaming, etc. 18:36:09 olasd: more in the last week/days rather than now ? 18:36:19 sure 18:36:50 OdyX: Yeah, like Monday/Tuesday before the event. 18:37:25 Okay Let's coordinate this when times come. 18:37:34 #topic Organization 18:37:38 Next meeting ? 18:38:03 October 16th? 18:38:04 OdyX: I think we now should go down to once a week. 18:38:24 (And I'm sorry that missed the last meeting.) 18:38:55 Next week is not possible for me 18:39:00 But it can happen without me. 18:39:01 OdyX: I see. 18:39:42 OdyX: Or as jathan said 16th and anything important else via ML. 18:39:49 XTaran: 16th and 23rd? 18:40:00 OdyX: Sounds good. 18:40:24 Ah, it's still 3.5 weeks? I was like "it's in 2.5 weeks already". :) 18:40:31 #info Two next, and last meetings: Oct 16th 20h CEST & Oct 23rd 20h CEST. 18:40:34 Yep :-) 18:41:50 #topic Varia ? 18:43:35 My next urgent topics are: projector input, attendee goodie proposal, badges, and enough euro-compatible plugs :-) 18:44:47 Okay. Nothing else I hear. 18:44:54 Let's call it a meeting. 18:44:58 #endmeeting