18:00:37 <OdyX> #startmeeting
18:00:37 <MeetBot> Meeting started Wed Sep  4 18:00:37 2019 UTC.  The chair is OdyX. Information about MeetBot at http://wiki.debian.org/MeetBot.
18:00:37 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic.
18:00:44 <OdyX> #info Agenda is there: https://mensuel.framapad.org/p/minidebconfvaumarcus-20190904
18:00:51 <OdyX> #topic Intro - Who's there ?
18:00:57 * XTaran is here.
18:00:58 <OdyX> #topic Intro - Who's there ?
18:01:10 <OdyX> #topic Intro
18:01:20 <OdyX> Okay. I thought it'd change the /topic.
18:01:24 <OdyX> I'm here too.
18:01:27 <OdyX> :-)
18:01:32 <OdyX> #save
18:02:23 <OdyX> I've seen jathan and axhn at least.
18:02:26 <XTaran> OdyX: Not sure if MeetBot needs (half-)op for that.
18:03:28 <XTaran> #topic Intro
18:03:34 <XTaran> Meh.
18:03:44 <OdyX> #topic Review of last meeting actions
18:03:51 <OdyX> #chair XTaran
18:03:51 <MeetBot> Current chairs: OdyX XTaran
18:03:52 <XTaran> Ah!
18:04:04 <OdyX> #link https://salsa.debian.org/debian-ch-team/minidebconf19/blob/master/meetings/debian-ch.2019-08-21.md#actions-per-person
18:04:07 <OdyX> #link https://salsa.debian.org/debian-ch-team/minidebconf19/blob/master/meetings/debian-ch.2019-08-21.md#actions-per-person
18:04:17 <OdyX> Meh²
18:04:25 <OdyX> Anyway. Let's do what we came here for.
18:04:37 <XTaran> *nod*
18:04:40 <OdyX> We've heard from Video, thanks jathan and others.
18:04:53 <OdyX> I've seen Registration move, thanks XTaran
18:04:58 <jathan> Great. I woul mention that.
18:05:04 <OdyX> and Registration opened.
18:05:06 <XTaran> OdyX: Actually submissions.
18:05:15 <XTaran> OdyX: Registation was you yourself. :)
18:05:21 <XTaran> +r
18:06:02 <OdyX> Also, a first batch of sponsoring requests went out. Two answers so far. One monetary, one "no money, but server ressources"
18:06:15 <OdyX> I'll info this during the Sponsoring point.
18:06:21 <OdyX> #topic Venue coordination
18:06:32 <OdyX> #info Could get LeCamp on the Phone
18:06:40 <OdyX> They're very nice, not much changed.
18:06:49 <OdyX> #info The venue is almost full with a CEVI Bern meetup https://www.ceviregionbern.ch/event/konfcamp-4/. There are ~ 11 good beds left, and one 20-bunk-beds house. That doesn't leave a lot of margin for additional attendees. Pre-reservation of these additional beds should be done 10+ days in advance.
18:07:21 <OdyX> This means the maximum capacity for the miniDebConf is 93.
18:07:34 <OdyX> I don't expect to need more than the planned 62, but we'lee see
18:07:40 <OdyX> we'll
18:07:51 <OdyX> Good to know we have a bit of margin.
18:07:56 <jathan> Olasd will be in touch regarding to help to bring the Video Team Stuff to Vaumarcus :)
18:08:09 <OdyX> But I don't really think we should per-book some more beds just yet.
18:08:19 <OdyX> #info Lower Rotonde (conf room) must be freed by previous renters for 11:30, but additional cleanup might be needed. No guarantee of access before Friday 14:30, sorry.
18:08:49 <OdyX> That means reasonable video setup _in the room_ can only happen from Friday 14:30.
18:09:01 <jathan> Ok.
18:09:08 <jathan> I understand.
18:09:18 <OdyX> That said, even if I didn't ask explicitely, I'm sure we can bring and safely deposit hardware before that.
18:09:52 <OdyX> I have a phonecall scheduled tomorrow with the tech guy for access to theur internet uplink, eventual deposit of hardware servers.
18:09:57 <OdyX> (Is that still a need?)
18:10:33 <olasd> not for a miniconf
18:10:46 <OdyX> Ah, good. FSVO "good".
18:11:03 <OdyX> olasd: use of a swiss-network VM somewhere?
18:11:05 <olasd> at least video team only needs an uplink with internet connection
18:11:14 <OdyX> so wired ethernet I guess.
18:11:21 <olasd> yes
18:11:41 <OdyX> #info Video Team doesn't need to deposit physical servers, but needs wired ethernet.
18:11:50 <OdyX> #action OdyX to make wired ethernet happen
18:12:41 <OdyX> There are other small things for the venue, but for other topics.
18:12:46 <OdyX> #topic Finances
18:13:06 <OdyX> #info hug agreed to do budgeting, accounting, invoicing, etc.
18:13:11 <OdyX> Good news this.
18:13:21 <XTaran> Yay!
18:13:44 <OdyX> In his absence, not much else to say.
18:13:45 <jathan> Great!
18:13:50 <OdyX> #topic Sponsors
18:14:18 <olasd> (I'm at the movie theater so I'll need to disappear $soon if you need me for anything else)
18:14:39 <jathan> olasd: Thanks. Enjoy your film :)
18:14:57 <OdyX> olasd: just whether an access to a swiss VM would be useful, if so of what specs? (sponsor)
18:15:09 <OdyX> (one or multiple)
18:16:44 * joostvb lurks
18:16:45 <OdyX> #info 9 sponsors contacted with custom emails and an ok'ish sponsor letter. The goal was to get them out "quick"
18:16:49 <olasd> OdyX: I guess we can put the streaming backend there, I'll let you know specs off meeting
18:17:00 * olasd goes afk
18:17:09 <OdyX> /bye
18:17:31 <OdyX> More sponsors needed/wanted. If you have contacts, please reach out to me.
18:17:42 <OdyX> #topic Content
18:17:52 <OdyX> I guess the stage is XTaran's :-)
18:18:07 <axhn> *drumsro^Happlause*
18:18:39 <XTaran> #info I've started a CfP wiki page at https://wiki.debian.org/DebianEvents/ch/2019/Vaumarcus/TalkSubmissions
18:19:11 <XTaran> I'd like to link that from the main page after this meeting, at least before the next round of announcement mails.
18:19:38 <XTaran> Please review my suggested "topic suggestions" as well as maybe the time slot sizes.
18:19:45 <OdyX> Deadline this Friday ?
18:19:48 <XTaran> Do we also want to have workshops?
18:19:55 <XTaran> OdyX: For submissions?
18:20:00 <XTaran> OdyX: Or for the review?
18:20:04 <OdyX> Nah, for reviewing
18:20:26 <XTaran> OdyX: As you want. I assume you're the one wanting to send out a mail soon™. :-)
18:20:47 <OdyX> You too I hope.
18:21:04 <OdyX> I can't really tonight, hence my "Friday"
18:21:06 <XTaran> But if the meeting considers this to be ok anyway, I'm fine to link it immediately. :-)
18:21:13 <XTaran> OdyX: Ok.
18:21:34 <OdyX> XTaran: I can review and do the linking tomorrow if that works for you.
18:21:39 <XTaran> #action XTaran will wait until Friday for reviews of https://wiki.debian.org/DebianEvents/ch/2019/Vaumarcus/TalkSubmissions and then link the page on the main page.
18:21:56 <XTaran> Friday evening actually, probably close to midgnight.
18:22:07 <OdyX> #action OdyX to coordinate a "CfP announcement email with debian-publicity?"
18:22:52 <XTaran> I'd say the submission dead line is probably until just a few days before, maybe the weekend before.
18:23:01 <XTaran> Haven't put any in yet.
18:23:12 <OdyX> Yeah, unless it fills super rapidly.
18:23:17 <XTaran> Ack.
18:23:28 <OdyX> #topic Bar
18:23:54 <OdyX> I've asked 3 fellow colleagues if they could assist, still waiting for formal answers (one no though).
18:23:57 <OdyX> That's for serving.
18:24:03 <OdyX> From the venue call though;
18:24:22 <OdyX> #info They charge 180CHF for a 20L keg of Boxer, and 120CHF for another keg we'd buy.
18:24:38 <OdyX> So it makes non-venue beer prohibitive to sell.
18:25:05 <OdyX> It makes a 4CHF tap beer.
18:25:46 <OdyX> As boxer is not the best of beers, but given that we'd pay for full kegs anyway, I'll try discussing with LeCamp to arrange for another beer proposal.
18:26:22 <OdyX> But given the staffing situation (tight), "just" taking their standard beer offer is most probably the easiest.
18:26:29 <XTaran> Ack.
18:26:47 <XTaran> (I've got no idea of good and bad beers, thought, tbh.)
18:26:55 <XTaran> -t
18:27:05 <OdyX> The Rotonde building we're in has a professional kitchen including glasses and stuff, so no real need to worry about plastic glasses.
18:27:38 <OdyX> If a sponsor could take 3-4 kegs of beer, that'd make some people happy I guess.
18:28:01 <OdyX> #action OdyX to check about 24h coffee & tea offering.
18:28:06 <OdyX> ^made me think
18:28:21 * urbec could help with beer serving, if that helps ;)
18:28:32 <OdyX> urbec: it would, clearly.
18:29:15 <OdyX> My current plan is to decide on the price of individual beers on the tap^W spot, depending on the standard cup size they have.
18:29:33 <OdyX> Ah yes, approximately related.
18:30:04 <OdyX> #info We can clearly access the venue "at large" from the morning on, to clarify things with the staff.
18:30:21 <OdyX> … just the rented buildings only from 14:30.
18:30:28 <OdyX> #topic Infrastructure
18:30:56 <OdyX> Writing down a sponsor letter made me realize the need for T-shirts, badges, etc.
18:31:26 <OdyX> To be very clear; unless a large enough sponsor shows up; I don't expect us to have T-shirts.
18:31:47 <OdyX> But a banner, and some posters will certainly happen. Still slightly too early.
18:31:52 <XTaran> T-shirts also need a lot of coordination and work in advance...
18:32:09 <XTaran> Like collecting sizes, etc.
18:33:12 <OdyX> I didn't write down the categories on the wiki, but a "logo on T-shirt" sponsor is >= 2'500 CHF.
18:33:43 <OdyX> #topic Video Team
18:34:09 <OdyX> I hear it's happening. olasd, ivodd and jathan have been around discussing various aspects.
18:34:16 <OdyX> jathan: anything to mention?
18:34:17 <XTaran> Good.
18:34:52 <jathan> OdyX: Not something new besides olasd help :)
18:34:59 <XTaran> JFTR: At CCCamp I contacted the CHVOC team and would have also done it in case this wouldn't have worked out.
18:35:06 <XTaran> +they
18:35:28 <OdyX> XTaran: perhaps invite them nevertheless, for hacking, and video-practices exchange?
18:35:40 <XTaran> OdyX: Will do.
18:36:15 <OdyX> #info Video is happening, thanks to olasd, jathan, ivodd and others.
18:36:16 <XTaran> OdyX: Do you prefer to send out the inivitations to all relevant lists at all or per-list?
18:36:29 <OdyX> CfP you mean?
18:36:32 <XTaran> Yes.
18:36:49 <OdyX> All relevant lists at once, perhaps re-send to the forgotten ones?
18:37:02 <joostvb> and coordinate with publicity
18:37:04 <XTaran> OdyX: I can give some more addresses.
18:37:21 <XTaran> OdyX: Or I then forward the mail. Can discuss later.
18:37:44 <OdyX> joostvb: what is the preffered medium? I've mailed the debian-publicity , but it didn't seem efficient.
18:37:57 <joostvb> OdyX: o!
18:38:25 <joostvb> OdyX: i'll check
18:38:58 <OdyX> joostvb: I've mailed once, to ask for help. And adrianacc came here. But if it helps, I can certainly join the chan.
18:39:43 <OdyX> #topic Communication
18:39:47 <OdyX> So we're in there.
18:39:52 <OdyX> There was this mishap.
18:39:57 <joostvb> OdyX: i'll get back to you about it
18:40:00 <OdyX> Sorry for that.
18:40:31 <joostvb> OdyX: joining the irc channel would be nice
18:40:44 <OdyX> #action joostvb to report back on the most efficient way to collaborate with debian-publicity.
18:40:57 <OdyX> #topic Sponsoring
18:41:31 <OdyX> All things have been said I guess. I've done a solo job there to write down a letter.
18:41:34 <OdyX> And that's bad.
18:41:53 <OdyX> Sent out some emails, I hope they got well received.
18:42:07 <OdyX> #topic Attendee support
18:42:09 <XTaran> I will send out one more later today.
18:42:32 <XTaran> Talked to a potential sponsor yesterday. They didn't say "no". But also not "yes".
18:42:38 <OdyX> xxxxxxp.kpv.ètto.èk,èsxpki'd.dkc'sci,'.'ècrk
18:42:51 <XTaran> Cat on Keyboard? :)
18:42:53 <joostvb> OdyX: cat?
18:42:54 <OdyX> whoops. Yubikey vomits.
18:42:57 <axhn> Klingon?
18:43:04 <XTaran> OdyX: Password? :)
18:43:14 <OdyX> OTP , all fine.
18:43:17 <XTaran> :)
18:43:26 <OdyX> (and I don't have the braincells to memorize one like that.
18:43:40 <OdyX> Anyway. Badges, signage, etc, will have to wait.
18:43:48 <OdyX> #topic Varia
18:43:59 <OdyX> Anything worth discussing that we'd have missed?
18:44:23 <XTaran> OdyX: What is officially the best way to contact the orga team?
18:44:31 <XTaran> OdyX: debian-switzerland@l.d.o?
18:44:50 <OdyX> XTaran: I've put board@debian.ch everywhere, but it leaves several people out.
18:45:11 <joostvb> a functional non-public one would be nice
18:45:12 <OdyX> XTaran: yeah, I didn't want to have to go through the mailing list creation process.
18:45:15 <XTaran> OdyX: I especially wondered about non-public questions about the submission process or so.
18:45:40 <OdyX> XTaran: would a minidebconf@debian.ch alias work for you?
18:45:52 <OdyX> or minidebconf19@d.c ?
18:45:57 <XTaran> OdyX: Definitely.
18:46:47 <OdyX> #action OdyX to check with hug to setup a private minidebconf19@debian.ch alias pointing to the orga team (hug, gaudenz, OdyX, XTaran, jathan)
18:46:58 <OdyX> Anyone missing; joostvb, olasd ?
18:47:09 <joostvb> no thanks :)
18:47:30 <OdyX> If everyone gets it it's not private anymore.
18:47:43 <OdyX> Let's stick to that list for now, and add some more later.
18:47:47 <OdyX> if needed.
18:47:52 <XTaran> OdyX: It's primarily about being not publically archived.
18:48:00 <joostvb> true
18:48:03 <OdyX> … and not board-only.
18:48:06 <OdyX> Good point XTaran thanks.
18:48:42 <OdyX> Ah, for varia.
18:49:19 <OdyX> #info Got several requests for "attendee + family", and communicated the appropriate children attendance+meals prices.
18:49:34 <OdyX> The venue will be full of all-age people anyway.
18:49:53 <OdyX> (I hope it's not a problem; can still say no for miniDebConf people if it is)
18:50:06 <OdyX> #topic Next meeting
18:50:18 <OdyX> I propose Wednesday 18. September, 20h CEST.
18:50:26 <XTaran> Ack.
18:50:41 <jathan> Ok
18:50:50 <joostvb> ack
18:50:59 <OdyX> 21h is Debian TC, merging both times is ok
18:51:12 <OdyX> #info Next meeting Wednesday 18. September, 20h CEST.
18:51:51 <OdyX> Anything else folks?
18:51:59 <joostvb> not me
18:52:07 <OdyX> Sorry I've talked/written a lot.
18:52:20 <OdyX> Things are moving in the right direction, and, it feels, at the right pace.
18:52:25 <axhn> No worries, you kept things going :)
18:52:28 <XTaran> OdyX: Thanks for having talked/written a lot. :)
18:52:39 <joostvb> <aol>me too!</aol>
18:53:20 <OdyX> Very good. Thanks y'all for attending, and see you in two weeks with a CfP out, and better beer!
18:53:25 <OdyX> #endmeeting