20:30:56 #startmeeting 20:30:56 Meeting started Mon May 23 20:30:56 2016 UTC. The chair is larjona. Information about MeetBot at http://wiki.debian.org/MeetBot. 20:30:56 Useful Commands: #action #agreed #help #info #idea #link #topic. 20:31:08 Dear all, welcome to this Publicity team meeting! 20:31:08 Agenda is here: 20:31:08 https://wiki.debian.org/Teams/Publicity/Meetings/2016-05-23 20:31:08 First, as always, roll call meanwhile people is coming. Who's here? Say hello! 20:31:13 hello 20:31:20 hello 20:31:26 * larjona waves 20:31:52 me: mailinglist lurker, time-starved maybe-can-help non-programmer and free software nerd. 20:32:00 (1st time here) 20:32:04 Hello! 20:32:10 welcome chris_ ! 20:32:14 Welcome chris_ 20:32:17 1st time for me too 20:32:26 welcome paul__ !! 20:33:33 anybody else around? 20:33:34 Hi there 20:33:39 hi phylophyl! 20:34:01 * DLange lurks but needs to go in 10 mins. Hello o/ 20:35:04 ok. If somebody has to go, and prefers to talk about a certain topic, please tell 20:35:32 #topic Introductions, welcome to new contributors (if any) 20:35:44 well we were already in this topic :) 20:36:16 yep. Anyone else around or shall we move on? 20:36:25 nice to e-meet you guys, i'm happy to be here 20:36:38 Just to tell the new people, feel free to comment anything in the channel or mailing list whenever you want, you don't need to wait for a meeting :) 20:36:55 let's move to next topic 20:36:58 sure 20:37:01 #topic DPN: status update, new ideas, call for help 20:37:05 hi 20:37:08 hi ana! 20:37:40 I think cnote knows the current status of DPN, near to publish isn't it? 20:38:54 It is ready, I was holding off as you had mentioned something regarding placing the RB and LTS sections elsewhere, other than that it is read. 20:39:05 They are only links, so I can do it quickly and freeze tonight. 20:39:12 I can usually do a proofread given enough warning and a deadline. 20:39:23 #info current issue here: https://anonscm.debian.org/cgit/publicity/dpn.git/tree/en/2016/02/index.wml 20:40:15 chris_, we normally send out a notice to the publicity mailing list letting everyone know it's ready for editing and review. I think 5/26 is the publish date. 20:40:34 [is Debian DPN https://www.debian.org/News/weekly/ ?] 20:40:46 You can edit/review via patch or alioth 20:40:49 phylophyl, yes. 20:40:55 Ok 20:41:02 A bit more on the DPN. 20:41:27 cnote: we were talking about introducing a new "Quick news" section with a selection of links links from identi.ca/debian and planet.debian.org 20:41:42 My question is: do we start with that section in this issue? 20:41:46 Ah yes, forgot about that. 20:42:03 Yes, we stated it on the list and people may look for it this issue. 20:42:18 or that's for next issue? (maybe in the middle of "big" issues?) 20:42:28 regarding DPN and what i mentioned in an email last week, is it possible to have something like the proposed? 20:42:29 https://lists.debian.org/debian-publicity/2016/05/msg00010.html 20:42:54 I'd rather this issue since this is the first issue since February and there is some info there that can bring everything current. 20:43:26 i'm talking about an automatic email to be sent out every week to publicity 20:43:32 Yes paul__ that is what we are talking about. 20:43:33 with the latest news from the 2 blogs 20:43:39 great :) 20:43:50 I'm Donald btw :) 20:44:31 then, if LTS and Reproducible Builds sections are hard to prepare, I was suggesting to leave a note there about moving that invo to the Quick news section 20:44:54 (since both kind of reports usually go to planet.debian.org, we can just extract the links from there) 20:45:21 LTS is longer since it's reading and summarizing, RB is just links that have to have their information pulled. 20:45:44 My concern is moving them out of the DPN removes our steady information fields. 20:46:09 Those two teams always produce something we have for a report, though I do understand that we at the same time do not want to over-report something. 20:46:22 No, no, I was meaning inside the DPN, inside the quick news section, two subsections, with just the links + titles (no summaries) 20:46:31 ah. 20:46:40 What does everyone else think? 20:47:14 i agree with larjona 20:48:24 Ok, lets try it and see if it works for us. 20:48:55 Second with the DPN is the lacking frequency, which is my fault. Sometimes there is not enough news to push into an issue. 20:49:10 However with a smaller DPN we *could* start getting one out quicker. 20:49:29 Meaning we publish whatever is available and use the quick links section. 20:50:19 Anyone else? 20:50:37 [suggestion: to ease the production rythm, we could make the new available on the wiki first and gather it every week ?] 20:50:38 i agree with that, there is no need send out a DPN every 1 month if we have at least 1 email per week with few links for people to check 20:51:30 if we have post news in wiki, people have to visit wiki so as to see the news 20:51:56 on the other hand, if we send them with an email, they can see them by using a smartphone etc 20:52:06 I think it's better to throw the ideas to the IDEAS file or here in the channel 20:52:09 posting on the wiki is efforless and can be edited by experienced people in the team 20:52:20 sorry 20:52:29 this way we can microblog them 20:52:32 1st time here 20:52:35 That would require editing/formatting the same content 2x however. 20:52:46 wiki exemple: https://wiki.debian.org/FreedomBox/Blog 20:54:16 where can one read your production process? 20:54:53 I think it is on a wiki page. larjona? 20:55:55 phylophyl: we usually accepted "ideas" or paragraphs from anybody both in the mailing list or here in the channel. Since some time we created an IDEAS file in the dpn git repo, to keep them (usually in "topic: link" format) until somebody opens the new issue of dpn in git and we move the info there (writing nice paragraphs) 20:56:12 Is it this? 20:56:14 https://wiki.debian.org/ProjectNews/HowToContribute 20:56:20 yes 20:56:35 cool 20:56:44 I'm explaining those because we are talking about the workflow since some time. 20:56:53 okay 20:57:06 I think IRC or mailing list or commit_in_IDEAS is fine 20:57:19 All 3 are good. 20:57:46 what we need more is people transforming those (generally, a "topic+link") into DPN paragraphs 20:57:48 We place things into the IDEAS file and as one decides to contribute to the issue you pick a link/idea from that file and write it into the current issue. 20:57:58 okay 20:58:03 may i ask? 20:58:09 yes 20:58:15 Not everything in the file will make it into the current issue, such as older news or news that is not really relevant. 20:58:28 where exactly is the ideas file in the above link? :) 20:58:53 git 20:58:54 it's in the root of the dpn git repo: https://anonscm.debian.org/cgit/publicity/dpn.git/tree/ 20:58:54 http://anonscm.debian.org/cgit/publicity/dpn.git/tree/IDEAS 21:00:14 so, i can choose something from there and write it down? 21:00:21 yes paul__ 21:00:23 paul__, yes 21:00:39 now it's clear 21:00:58 ok. Anything else with the DPN? Or moving things into/from the DPN? 21:01:02 or, if you have something interesting to publish, you can say it here in the channel, or send a mail to the list, or directly commit to the IDEAS file 21:01:06 wait cnote 21:01:10 yes 21:01:53 I have to say that in last meeting we agreed to create a CREDITS file and to write down there the names (email?) of contributors of DPN 21:02:05 I still didn't do it but I'd like to do it 21:02:38 My suggestion is that, for the case I miss somebody (unintentionally), to link to the CREDITS in the mail for review+translations 21:03:06 that's all, unless you have comments/something about this 21:03:29 link such as the old link to 'publicty team'? 21:04:02 oh wait, it's a mailto: debian-publicity@lists.debian.org 21:04:34 I like the idea of ensuring that we are giving credit to the many hands that help in getting the DPN out, our reviewers and translators can sometimes be missed. 21:04:41 this is what we agreed: 21:04:42 #agreed We will make DPN footnote something like: This issue of Debian Project News was edited by The Publicity Team with contributions from: user, user, user and user", being "users" thanked in their first contribution and then moved to a CREDITS file 21:05:17 now that you mentioned translators 21:05:25 ah ok, I misunderstood you. Yes, let us stay with that plan. Eventually will the CREDITS file content be shared with the contributors information? 21:05:37 yes cnote 21:05:55 eventually the CREDITS file will be all contributors.debian.org :D 21:06:01 If that is certain, then yes let us proceed. 21:06:10 paul__: what about translators? 21:06:15 my job has to do with translations, so I'd like to translate the DPN into Greek, i think there is no Greek translastion available 21:06:25 how can i help with that? 21:06:43 sorry for the questions, truth is that i want to help but i don't know how 21:06:50 I'll mail to you cc'ing the list with the how to, ok? (I'm Spanish translator) 21:07:05 ok 21:07:21 #action larjona to send mail to the list explaining the translation process for DPN 21:07:48 ok, let's switch to the blog? 21:08:13 #topic Blog: status update, new ideas, call for help 21:08:50 this is about https://bits.debian.org/ 21:09:14 one thing it was commented here in the channel was the idea about reducing the number of tags 21:09:27 indeed 21:10:38 How many tags do we need? 21:10:58 Or a better question are there tags for teams? Is that adding to clutter? 21:12:28 there are tags and categories, we're not using categories (but we might use them in the future to have sub-blogs) 21:12:50 tags are supposedly to make it easier to look for topics in the blog, but our usage is a bit chaotic 21:12:53 do you measure visits on these tags? 21:13:12 phylophyl: As far as I know, we don't measure anything 21:13:17 okay 21:13:24 phylophyl: no, we can't 21:13:28 It's just for making the blog easier to browse/search 21:13:51 Doesn't really do that at the moment 21:13:58 My proposal would be, if somebody has idea about 2 or more tags to be merged, just send the proposal to the mailing list 21:14:13 and if there are no people against, it can be done 21:14:26 (I don't know how, but probably ana knows :D ) 21:14:39 December 2015, 400.000 visits https://bits.debian.org/ 21:14:40 merge them all and just use: News, Events, Interview, Awesome. 21:14:47 I'm more a fan of removing tags entirely 21:15:00 April 2016 35k 21:16:03 phylophyl: I don't know where you get that numbers from, but december had probably a lot of visits due to Ian's post 21:16:08 ana: I think the blog has no search option, so I would keep some tags at least 21:16:11 Where is that info from? 21:16:38 Search would be nice now that you mention it, I was looking for something the other day and had to resort to google. :( 21:16:46 larjona: no, we should look instead in how to make the blog searchable 21:16:52 https://www.similarweb.com/website/bits.debian.org 21:17:24 if there is search, I don't object to removing the tags :) 21:18:15 cnote: duckduckgo is your friend (with "site:bits.debian.org") 21:18:38 in google you can do that as well 21:18:43 even in bing :) 21:18:47 hehe 21:19:20 ok, so it seems there are no other objections to remove tags? 21:19:34 Waiting patiently for Microsoft bing running on Debian 8. :) 21:19:46 Is there any other subtopic pending about bits.debian.org? 21:20:11 we need to improve the translators docuemntation and do a post with a call for translators 21:20:59 #info current info is here: https://wiki.debian.org/Teams/Publicity/bits.debian.org 21:21:49 I guess that's my job :) 21:22:45 Ok I'll try to do it before next meeting 21:22:49 anything else? 21:23:06 Social media? 21:23:13 #topic Microblog/social networks: status update, new ideas, call for help 21:24:04 We talked in last meeting about posting more to identi.ca, and get the identi.ca feed posted in www.debian.org 21:24:15 I couldn't put time in the www.debian.org part 21:24:31 and about the microblogging part, I try to propose at least one post per day 21:24:36 We need really great with that the month prior with lots of information pushed out, nearly every few days. 21:24:40 yes. 21:24:59 But I have some concerns 21:25:08 that I want to share here with you 21:25:58 First, I would post every mail sent to debian-devel-announce mailing list, and debconf-announce mailing list, and lts-announce mailing list, and maybe other -announce list if there is 21:26:38 but on the other side, I think maybe the general public may feel we're becoming too technical 21:27:38 We could do both. Dent them here in the channel and if someone else votes/acks it push the information out. 21:27:58 The other way to balance that out is with more of the human element in Debian, reporting on something someone did for example. 21:29:31 Yes. I think we should try to convince some people to give live coverage of certain events. 21:30:10 (events, or things they do) 21:30:15 yes 21:30:43 yes, it would have been nice for debconf for example 21:31:02 live coverage on their own identica account? 21:31:18 no, from the official debian account 21:31:23 no, debian's account plus some articles 21:31:39 sorry for my newbie comments or question tonight :) 21:31:48 I mean, the same that we try for DPN, but more frequently and short, for the social media 21:32:11 there is a list here in greece, greeklug, where the people (some of them are friends of mine) there organize almost every week events 21:32:20 training sessions, etc 21:32:39 is this relevant to what you mentioned above? 21:33:07 "convince some people to give live coverage of certain events" 21:33:29 My proposal is: if any of you have some hat in Debian, and can provide microblog ideas from time to time from their teams, great! or if you follow some team/topic in Debian, please propose them to say some words about what they do, and we'll do our best to amplify that news 21:33:59 * cnote raises hand 21:34:09 cnote: tell us 21:34:55 I feel sometimes that we are chasing the news, it's not realistic to be able to monitor/read all of the many -lists and events that go on, it would be ideal if more people made use of the publicity elements in place and mentioned items to us. 21:35:19 A lot of the teams really under-use publicity. 21:35:41 I agree 21:35:49 and some of them have unrealistic expectations 21:35:51 We've many avenues to push information out, calls for help, etc... the service is extremely undervalued and used mainly for large announcements only. 21:36:59 So...do we need some means of perhaps re-introducing ourselves and the services available to the community? 21:37:14 /s/community/project 21:37:20 I don't know. We do it almost every year 21:37:49 from an external point of view, may be it would be nice to have a paragraph or a page saying that every project sould'nt be afraid to communicate on their achievements 21:38:54 i thought that your team was not taking that sort of information considered as too pushy 21:39:26 that there was a process to filter the news published on debian media 21:39:35 hmm 21:39:48 News is news on one hand. 21:40:29 I can't think of anything that is too pushy and we avoid all instances of items that are opinionated, so I believe we are safe in that regard. 21:40:30 News is a vague concept actually 21:40:40 It is. 21:41:28 and many times people don't want to share with the world something that they've done 21:41:31 Ideally you or your team are moving in a direction or have made a milestone, or you need help with something. How best can you get that information out to the rest of Debian, or even to the world so that perhaps you can attract a volunteer? 21:41:58 Not everyone (just like we) reads every single list, so sometimes posting to a list still wont get you coverage, help, or exposure. 21:42:14 Which is where the publicity team can assist. 21:42:37 My external guy opion is that, production process could be way less technical and a strong editorial could be published on you page team saying you are taking all updates possible for debian projects 21:43:25 A 'Send us your news!' section? 21:43:34 the DPL put a note about this in their last bits 21:44:45 some recent DPLs tried to compete with the publicity team to be an aggregator... 21:45:22 may i ask something? why should we limit the news only to debian related stuff? 21:45:40 paul__: we have "outside news" in the DPN too 21:45:41 paul__: because if people want general tech news, there are many other sources? but it depends what you are thinking of 21:46:12 moray_ is there a competition between debian news and other communities inside debian? 21:46:13 i'm not talking about news from other distros 21:46:45 To add to moray_'s answer, we could report on general Linux news, but that information is available everywhere so we focus on news that includes or was made possible with Debian. 21:46:58 I think we are "the voice of Debian" for the general public, so it can be tricky to say something not related to Debian (it can be seen as "debian endorses this" or "why debian did endorse this and not that"?) 21:46:59 Outside of internal events 21:47:06 phylophyl: I don't mean intentional competition obviously, but it doesn't make sense for multiple parts of Debian to try to aggregate and publish interesting news 21:47:36 which has happened a bit from DPLs trying to find interesting things to fill up monthly mails 21:48:36 we have already problems to report what happens in Debian, not sure that trying to report outside news is a great idea 21:48:37 I think that if we stick to try to publish DPN more frequently, bits.d.o articles also more frequently as we did last months, and also revitalize the microblogging (1 per day, at least), people will become to see that the channels are live and then begin to want to use them 21:49:00 larjona +1 21:49:17 right 21:49:18 what we need to do is publish proper updated documentation about how to use the channels and what to expect 21:49:46 ana agreed, we really need to manage the expectations of using the publicity team. 21:49:56 any volunteer to review/re-do the wiki? 21:50:10 and of course, for most people who could provide news, it's more realistic to suggest that they send a mail with text or come on IRC, not point them to how to write directly into a DPL issue 21:50:15 (as they won't bother) 21:50:21 ana? for me that i'm newbie in publicity, despite the fact that i'm using debian since 2006 21:50:40 Honestly I'm happy with the IRC drop in news because we can quickly discuss it and get it into an issue. 21:50:47 yeah 21:50:52 moray_ sure, the idea is to go to them and say "hey, give me some raw news, we can put it beautiful" 21:50:53 (though not everyone uses IRC) 21:50:54 But mail is just as fine for those not so inclined. 21:51:07 is complicated to find all the info and actually contribute since i do want to help 21:51:46 larjona, i need to run, may be i could help on "any volunteer to review/re-do the wiki?" 21:51:55 great phylophyl 21:51:59 thanks for attending the meeting! 21:52:09 paul__, generally speaking everything is in the IDEAS file. With the exception of something that was done in IRC...which I guess complicates the everything comment I just made. 21:52:23 We tried having a media file but it did not work out so well. 21:52:40 just today i figured out what the IDEAs file is... 21:52:55 after years reading lists 21:53:06 ok, if somebody wants something in the IDEAS file and cannot commit, just throw your idea here 21:53:10 in the format: 21:53:18 IDEA: whatever + link or whatever 21:53:30 the problem is not how to post in git 21:53:34 ^ be sure to add that to the wiki update. 21:53:37 I can try to commit all those (as I was doing with the Ian's links) 21:53:38 :) 21:53:59 the problem is that people do not know how/where to start 21:54:32 ok paul__ With my welcome-team hat on, let me make some proposal to you, by mail, ok? 21:54:37 When we re-do the wiki we should take the time to explain that further. 21:54:55 Perhaps the current procedures are too intimidating for someone who just wants to highlight a small fragment of news or a link. 21:55:12 agree cnote 21:55:30 ok larjona 21:55:58 let's move on? we're 1:30 h of meeting 21:56:03 ok 21:56:08 #topic Announcements: status update, plan for new announcements 21:56:25 I don't know if there is anything to say here 21:57:12 There is the upcoming release point next week, ana or cnote can handle? I will be afk probably 21:57:38 I should be able to handle it 21:57:42 fine 21:57:47 I can back up ana as needed. 21:58:27 #topic Other, Plans for DebConf/summer? 21:58:42 Anybody going to DebConf? 21:59:09 I will be there, but not DebCamp 21:59:25 it would be nice to have some coverage there. I'll try to cover it remotely, though (using the schedule, being present in the IRC/mailing lists...) 21:59:30 yeah 21:59:38 * cnote votes moray_ in a publicity member on the ground 21:59:42 I can also attempt to push people to write blog posts etc. 21:59:48 though normally that is hard... 21:59:49 great moray_ 22:00:09 pushing people to write blog posts is the best we can do. last year the coverage in planet was quite sad 22:00:13 yes 22:00:16 maybe just convince them to throw something to microblog here 22:00:26 sure, that is good too 22:00:48 Speaking of DebConf, what is their status for press/publicity items? 22:01:01 The event is getting closer and closer and it's the project's BIG event. 22:01:19 I guess I have to make some proposals. 22:01:29 towards traditional media, it's not that exciting as it's an internal event, and we don't use it to launch things etc. 22:01:40 there is also not much advantage in pre-publicity except for the open day part 22:01:49 is there an open day this year? 22:01:54 Yes 22:01:58 open weekend 22:02:01 but we definitely should attempt to use the main part to make the project look active/interesting 22:02:20 Indeed. 22:02:31 the DebConf publicity has two tasks 22:02:46 1.- Publish DebConf stuff so Debian community knows 22:02:47 also tricky as some of the bits of debconf easier to post about are social, but we don't want it to just look like a holiday, towards debconf sponsor organisations 22:03:06 2.- Try to get some coverage in general media about Debian and Debconf 22:03:46 (ah, and thanks to sponsors) 22:04:19 I think being that this is a world wide conference it should be exciting in the news, though I do understand tempering it so it's not a vacation event. 22:04:20 I'll try to cover/coordinate all that, but certainly having some people there will help a lot 22:04:50 I don't remember what happened before, but we could also microblog every talk, if nothing else 22:04:55 larjona, they can pop in here and mention something or perhaps give us a monthly post leading up to the event? Nothing huge. 22:04:59 (I mean, with link to the live video) 22:05:10 moray_: sure 22:05:11 ^for social media I mean, such as the sponsor thanks/welcome 22:05:50 moray_, we can also do that for videos that were previously done at the event. 22:06:14 It would be nice to see a DC talk linked to on social media from the conference. 22:06:24 Most of the time it's just internal news. 22:06:51 cnote: the final videos give better links, but links when it's live are more exciting to watch :) 22:07:07 cnote: maybe some could go back and edit shortened URLs to point to the final videos... 22:07:23 Yes. 22:07:25 Ok I'll try to draft a plan for live coverage, and ask debconf and publicity mailing list for volunteers 22:08:18 I expect to be connected most of the time, and timezone helps, so I think I can do it, with maybe 1 or 2 people 22:08:43 off-topic: I have to leave now. Reviewed the latest DPN and couldn't see any problems / mistakes (whatver that's worth) 22:08:44 bye 22:08:59 thanks chris_! 22:09:06 ok, anything else? 22:09:12 #topic Enlarging the team 22:09:19 (before everybody goes) :D 22:11:21 I invited jipege1 and tvincent to the meeting, and they marked as yes in the poll, I hope they are ok and just couldn't attend :) 22:13:26 I don't know if it would be a good idea to create some role of "correspondant" as I said, and make a list of Debian teams to follow and people to volunteer on them (and report back news) 22:14:09 I think everyone is too busy. :) 22:14:32 i think that this may help enlarging the team 22:14:39 i have a full time job 22:14:46 but i can help a bit 22:15:44 the only problem is that i don't know how to do it, so somebody has to teach me 22:15:54 1 step at a time 22:16:00 Every little bit of help helps. :) 22:16:16 Just ask any question and we can get an answer to you. 22:16:43 I don't want to get too burocratic, this should be open to people contribute when they have something 22:16:48 For example, cnote, you are in the mirror team, and a little bird has told me that in the last months there was huge work to review and update the list of mirrors. This earns a microblog at least! 22:16:54 and people who contributed very often should just become delegates 22:17:17 ana: I agree. 22:17:22 hehe larjona I wanted to but it's self reporting. :) I thought I made a slight mention of it. 22:18:49 And for example, I miss info about blends, probably because nobody from here is involved in any blend team 22:19:46 hmm people in this channel can also reach out to their teams and give them a little push to report something. 22:19:55 I think most of us are on several teams? 22:20:53 well, things like that. paul__ for example if you like, you can choose an area of Debian and track one or two mailing lists, to gather news. Teams are here: https://wiki.debian.org/Teams/ 22:21:44 i'm on several lists already larjona :) 22:22:05 but it's the 1st time after years reading list that i do want to help a bit 22:22:14 i think its the time for me 22:22:31 ok paul__ I'll come back to you by mail 22:22:50 let me know when you are ready 22:23:19 ok, anything else? 22:23:48 nope 22:24:01 oh, I forgot I had pizza 22:24:04 to share 22:24:17 22:24:17 _....._ 22:24:17 _.:`.--|--.`:._ 22:24:17 .: .'\o | o /'. '. 22:24:17 // '. \ o| / o '.\ 22:24:18 //'._o'. \ |o/ o_.-'o\\ 22:24:21 || o '-.'.\|/.-' o || 22:24:30 ||--o--o-->| \\ o _.-'/|\'-._o o// 22:24:30 \\.-' o/ |o\ o '-.// 22:24:30 '.'.o / o| \ o.'.' 22:24:31 `-:/.__|__o\:-' 22:24:34 `"--=--"` 22:24:39 22:24:42 At least I didn't forget it in the oven :D 22:24:48 ok so let's finish the meeting 22:24:48 Thats awesome. 22:24:49 thanks everybody for attending 22:24:55 #endmeeting