19:59:52 #startmeeting 19:59:52 Meeting started Mon Feb 23 19:59:52 2015 UTC. The chair is madduck. Information about MeetBot at http://wiki.debian.org/MeetBot. 19:59:52 Useful Commands: #action #agreed #help #info #idea #link #topic. 20:00:00 #topic roll call 20:00:03 seven seconds too late 20:00:05 please raise your hand, on IRC 20:00:06 * RichiH tsks 20:00:08 Hola 20:00:10 semi-present (teething daugther) 20:00:15 * _rene_ raises hand 20:00:26 . 20:00:39 * DLange waves 20:00:46 * highvoltage o/ 20:01:19 #topic conf dinner 20:01:25 RichiH, loni: quick update? 20:01:36 halle o2 makes an offer 20:01:49 karlstorbahnhof has no space in august 20:02:03 . 20:02:30 halleo2, waldschenke and kulturbrauerei has an option for wednesday and thursday 20:02:45 is that one thing or three? 20:02:48 but we need to decide the day 20:02:54 3 20:03:09 so we have actual offers from them? 20:03:25 or nothing formally written yet? 20:03:29 from halle02 not yet 20:03:29 not sure it matters, just asking. 20:03:49 nothing with the dates from the other two 20:04:16 so kulturbrauerei seems very expensive, right? 20:04:23 yes 20:04:28 36€ excl. drinks 20:04:31 that was my impression too 20:04:32 btw 32 and 36 20:04:38 do they have a rain option? 20:04:51 all inside possible 20:05:06 ok, except when it's really hot 20:05:11 and they could offer a tour through the brewery 20:06:00 and waldschenke does 39 € all inclusive/person 20:06:09 with tents if the weather is bad 20:06:15 are those tents included in the price? 20:06:19 yep 20:06:30 are all sites accessible? 20:07:02 dont know, i will ask 20:07:46 also, the tents, are those going to be 20 people/tent tents, or do they have larger ones? 20:07:57 http://www.waldschenke-heidelberg.de/feiern.php says 20 people/tent 20:08:04 Where do you get the 20 people number? 20:08:09 which will segregate the whole dinner a bit 20:08:14 though i guess people will mingle anyway 20:08:19 might actually be kinda fun 20:08:26 Usually those kinds of tents are rather big 20:08:32 <_rene_> "offene oder geschlossene Festzelte bis max. 20 Personen " :) 20:08:40 loni: about waldschenke, do you have the feeling we can drive down the price a bit? 20:09:07 yes, might be 20:09:19 and what about vegetarian/vegan options? 20:09:20 Ah, sorry, I have no idea what you are looking at 20:09:29 i ask for the size of the tents too 20:09:34 marga: http://www.waldschenke-heidelberg.de/feiern.php 20:09:48 this looks like a great location if the weather is great 20:09:48 #link http://www.waldschenke-heidelberg.de/feiern.php 20:09:57 for vegetarian i have an other main course 20:09:58 i mean, seriously fantastic 20:10:36 and with "buffet on table" they mean that they'll bring out all kinds of food to the tables 20:10:40 all you can eat, or limited? 20:11:05 yes, they bring plates whith different meat and side courses 20:11:24 would they be able to provide some specialities? 20:11:25 another question for me to ask them ;) 20:11:31 their menu is generally very local already 20:11:40 what do you mean with specialities? 20:11:45 well, local dishes 20:11:59 How much beer is included in "all inclusive"? 20:12:16 for 10€/person, I'd say: all the beer 20:12:27 i think so, too 20:12:35 but do ask them how long we would be allowed to stay 20:12:37 "all"? 20:12:42 marga: all you can drink 20:12:57 Well, I probably don't want to drink that much, but other people might 20:13:08 your loss shall be my gain! ;) 20:13:29 yes, but usually this means all 20:13:49 Still, even if it's a good price, when you multiply it by 300, it's a lot of money 20:14:09 marga: it's budgeted at the moment at that level 20:14:15 ok 20:14:34 which is to say, I think that's possible but the chairs have not signed this off 20:14:36 if we end up with limited funds: bbq at the youth hostel 20:14:47 maybe ask the zoo if we can do a night thing there with bbq 20:15:06 loni: once you have all the answers, could you ask from them a formal offer? Maybe hint that we might need a bit of downpricing, and also ask them explicitly about when we have to make a final commitment 20:15:08 RichiH, we get the bbq for free 20:15:10 dont think we can get this significantly cheaper 20:15:21 RichiH, das meint, we will have the bbq auf jeden fall 20:15:25 loni: well no, but maybe 1–2€/person 20:15:28 okay 20:15:31 marga: so we can have two! 20:15:32 ;) 20:15:42 loni: we can talk about this later too 20:15:48 let's quickly talk about the day of the conf dinner, ok? 20:15:53 anyway, for a fixed offer, we need a fixed date 20:16:05 and we revisit this in two weeks when we should make things final 20:16:24 #action loni to continue the great work, revisit in two weeks 20:16:26 madduck: downpricing is your part ;) 20:16:32 #link https://wiki.debconf.org/wiki/DebConf15/Germany/ConfDinnerIdeas 20:16:37 loni: okay, i will work with you on this 20:16:39 Many people have expressed preference for actually decoupling Conf Dinner day from DayTrip day 20:16:45 #action madduck to work with loni on negotiations 20:16:52 #topic conf dinner day 20:17:03 i.e. if possible, I think many people would prefer Thursday for the conf dinner 20:17:11 And we can have the bbq at the hostel on wed 20:17:15 marga: that sounds sane 20:17:21 well, the site looks like walking distance, but we still need busses for some 20:17:21 actually, that sounds really good 20:17:37 i also agree that after a full day out, people might want to be back 20:17:38 but should we change the food offer from waldschenke then 20:17:40 this allows us to stay at the sleeping venue after a potentially exhausting day trip 20:17:44 and a bbq is a nice way to end the day 20:17:55 instead thers bbq on two following days 20:17:58 RichiH, right, I think that was the main motivation. 20:18:12 loni, right, that's a valid point 20:18:18 loni: let them make an offer with the exact food selection 20:18:26 i have one 20:18:31 oh, and it's bbq? 20:18:39 "vom grill" 20:18:42 aha 20:18:46 check your email 20:19:16 but its no problem to change it 20:19:31 well, we could see what they have on offer 20:19:38 or we could have the bbq on another day at the venue 20:19:45 maybe some schweinebraten or some "german" 20:19:56 yeah, it could be set meal not buffet too 20:20:07 anyway, what day? i think we're all kinda tending towards thursday 20:20:16 the only problem is that this requires extra logistics 20:20:24 but probably not that much extra cost 20:20:25 I think that if we can make it work on Thu, it would be great 20:20:31 It's not a hard requirement, though 20:21:00 #agreed aim for conf dinner Thursday as people might just prefer to be back at the hostel after a day trip 20:21:15 #info will require extra logistics, walking distance for some, but busses required anyway 20:21:42 #action loni to ask waldschenke what other foods they could offer 20:22:04 #info bbq after day trip at hostel, unless it means bbq on 2 consec days, then maybe move bbq or alternative food at conf dinner 20:22:13 if that's it, let's move on to day trip? 20:22:17 http://www.waldschenke-heidelberg.de/speisekarte.php 20:22:25 I want to note that it's 4.8km away from the hostel 20:22:25 define "aim for" 20:22:33 marga: walking distance ;) 20:22:45 we can get a reservation, but we need to tell them a fixed day 20:22:45 RichiH: "not a hard requirement", but preference 20:22:47 Uphill when getting there 20:22:54 Aprox 1h walking 20:22:56 marga: then the first beer will taste best 20:23:06 as I said, we will need busses for some anyway 20:23:18 possibly a small number that just go back and forth though 20:23:36 Yeah, it's 15 minutes by car 20:23:38 #info 4.8km walking distance up hill 20:23:47 #info possibly a small number of busses suffices to go back and forth if less cost 20:24:01 RichiH, loni: get them to offer for thursday 20:24:06 yes 20:24:28 with some other food 20:24:57 as an option for now 20:25:04 alright, moving on 20:25:07 #topic day trip 20:25:13 of course 20:25:29 on the upside of things, this now means we are completely free to design wednesday for day trip any way we want! 20:25:42 on the downside of things, the previous efforts have not yielded results, or have they? 20:26:35 did everyone leave now? ;) 20:27:07 nope 20:27:13 no, no worries, everybody is thinking (I hope) 20:27:23 I'm here, but I have no insight regarding DayTrip 20:27:30 zobel had quite a bunch of ideas 20:27:33 who can be in charge of the day trip? it means: picking 2–3 options and planning out the day, incl. busses and logistics (except food) 20:27:43 But he didn't want to be in charge 20:27:56 yeah, we need a driver, someone in charge to oversee this 20:27:57 anybody local in Heidelberg available? 20:28:09 rene and zugschlus are nearish 20:28:15 _rene_, that is 20:28:17 <_rene_> I was nearish :) 20:28:23 you moved? 20:28:28 Manuel Prinz is local 20:28:31 good for ideas to be local, not necessary for the organisation since we have phones and the intertubes 20:28:37 But he hasn't been appearing much. 20:28:37 <_rene_> in January. Berlin :) 20:28:44 * Zugschlus is nearish, yes 20:28:48 <_rene_> last years January :) 20:28:59 _rene_: ah well 20:29:16 you guys know that if nobody takes this, I will, then Mjollnir` will frown at you and I get to push through my deepest desires, right? 20:29:26 I think this is a great opportunity for someone that wants to help but is not very involved to get involved 20:29:29 * DLange has been in Heidelberg once in his life. Did the Zahnradbahn. Much recommended. End of all knowledge unfortunately. 20:29:38 Do any of you have someone you know that wants to get more involved? 20:29:53 <_rene_> yeah, but the castle is nice, but nothing for a day 20:29:56 it's really not a lot of work, probably 2 afternoons 20:30:07 _rene_: a day in town could well be a day trip option. 20:30:16 boring 20:30:17 marga: we have DLange 20:30:33 <_rene_> I agree with marga 20:30:42 the only thing to say about not having a conf dinner on the day of the day trip is that it might make it harder to rejoin groups later 20:30:55 yah, "town trip" with 300 people strikes me as... not good 20:31:05 so iff we offer options, then we should consider a way for all of us to assemble in the afternoon 20:31:10 maybe at a beergarden of sorts 20:31:15 from where the busses then drive us home 20:31:33 #info castle/city considered boring 20:31:33 why? 20:31:36 At DC9 we had a town trip on one of the evening. Which could be nice, but not as day trip 20:31:38 just because 20:31:45 we could split up in x groups of y people 20:32:00 In DC13 we gathered for lunch, and it was very nice. 20:32:03 and when people get back to the youth hostel early... then they returned early 20:32:04 #info if offering multiple options or splitting into groups, maybe meet up at a beergarden in the afternoon from where the busses leave? 20:32:05 and that's that 20:32:12 marga: yeah, that's what I have in mind. 20:32:27 RichiH: sure, if it's all within reach of the youth hostel 20:32:37 but maybe we are going to take busses to some other place and offer options there 20:32:41 marga: we met for lunch? 20:32:47 or take some busses to X and others to Y and then rejoin at Z 20:33:17 anyway, who will do it? 20:33:17 RichiH, well, not absolutely all groups, but most... Did you go to the LHC? 20:33:29 yes 20:33:29 who will be our DayTripMeister? 20:33:47 21:29:32 < madduck> you guys know that if nobody takes this, I will, then Mjollnir` will frown at you and I get to push through my deepest desires, right? 20:33:51 uh oh, I have a little girl coming out of her room… #chairsuspend 20:33:52 what are those desires? 20:33:55 RichiH, right, I think the LHC was the one that didn't go for lunch due to the distance, but possibly all the rest did. 20:34:25 marga: ok; didn't know that 20:35:07 So, DLange someone seemed to imply you might be interested? 20:35:29 . o O (#chairresume) 20:36:05 Otherwise, Zugschlus do you think you may be able to convince someone geographically near to you, that is looking for an opportunity to do something Debian-related? 20:36:07 we could go visit heidelberg zement 20:36:10 have a quiz on site 20:36:26 and the winner gets a 25kg bag of concrete 20:36:43 marga: I need to ponder a bit more but at the moment I do not have the slightest idea 20:36:57 hd cement is "unfortunately unable to allocate resources to our conference" 20:37:12 we could poke the list again, asking for someone to step up 20:37:37 Zugschlus: it's not like it needs to be spectacular 20:37:44 I seem to recall a phrase about expecting a different result from the same experiment... 20:37:46 2–3 hours somewhere, which are over before you know it 20:37:47 <_rene_> what did happen with the ideas in https://wiki.debconf.org/wiki/DebConf15/Germany/DayTripIdeas? 20:37:54 marga: I'd be worthless for this job as I have no know-how of the Heidelberg region and live far away. 20:37:57 yeah, and there are these ideas 20:38:03 DLange: https://wiki.debconf.org/wiki/DebConf15/Germany/DayTripIdeas 20:38:17 and I have never attended debconf and it's hard to imagine the situation without ever having been there 20:38:26 DLange: pretend you are planning a nice weekend holiday with your kids and wife and see what you'd like to do ;) 20:38:53 Zugschlus: familienausflug. the family just happens to be 350 people in size and proportionally more complicated ;) 20:38:53 * DLange immediately starts making kids :) 20:38:58 too late 20:40:16 okay, so…? 20:40:17 Something near rhein? So with choices: visiting something, nature, swimming, and possibly some marathons 20:40:24 ooO( Karlsruher Stadtbahn from Heidelberg to Freudenstadt in the black forest ) 20:40:35 let's not collect ideas here but on the wiki please 20:40:37 buses are boring 20:40:40 #link https://wiki.debconf.org/wiki/DebConf15/Germany/DayTripIdeas 20:41:03 Zugschlus: can you drive this a bit and either find minions on the list as RichiH suggested, or just see how far you can get? and we resync in two weeks? 20:41:12 <_rene_> haha. 350+ in KVV. will be funny :) 20:41:32 _rene_: Sonderzug. 20:41:36 Zugschlus: if you need help with venue contacts etc, let us know 20:41:44 but we can not realistically _drive_ this atm 20:41:45 <_rene_> Zugschlus: ok, point 20:42:38 _rene_: http://de.wikipedia.org/wiki/GT8-100D/2S-M 100 Seats per EMU 20:42:40 so, yes? 20:42:58 a train journey would also be an excellent idea 20:43:19 i tried to organise that for dc13 but quoting the price here would overflow the buffers of your IRC clients. 20:43:34 Zugschlus? DLange? 20:43:38 _rene_ even? 20:43:44 one needs not be close! ;) 20:43:59 and if you recruit minions, you don't need to do the work 20:44:08 madduck: I'm going to find out how much AVG would charge for a special train from Heidelberg to Freudenstadt 20:44:22 and then add it to the wiki 20:44:28 edit is already pushed 20:44:38 who will report to this meeting in two weeks about the progress regarding day trip? 20:44:53 if somebody is local going to https://wiki.uugrn.org/UUGRN:Stammtisch and asking these folks for support may be an idea 20:45:14 or writing an email if that's not feasible 20:45:26 they are the closest to a Linux/Debian LUG I could find online 20:45:26 I will 20:45:45 Zugschlus: THANK YOU! ;) 20:46:01 <_rene_> what about Technoseum/Technik Museum Speyer? 20:46:05 #action Zugschlus to oversee the day trip development and report in two weeks 20:46:06 * _rene_ can try phoning them... 20:46:07 it's on the list 20:46:14 alright, let's move on 20:46:20 (same as the tropfsteinhoehle which i am hoping for) 20:46:24 Zuschlus has the power to tell you all what to do from now on. 20:46:29 #topic media strategy 20:46:42 madduck: we still don't know your secret desires 20:46:44 Zugschluss: just for ideas http://www.uni-heidelberg.de/md/studium/imstudium/ankunft/aaaseprexdss2014.pdf 20:46:56 madduck: eh, i just meant the possibility of having the train tip to freudenstadt 20:46:57 (what the University does for foreign student excusions) 20:47:01 that was a misunderstanding 20:47:04 with Zugschlus gone, maybe this is something for DLange: FSFE will hand-hold us through media work in .de 20:47:06 I currently do not have time to do more 20:47:27 #topic day trip 20:47:31 #action unaction 20:47:38 sorry 20:48:13 I will organise the day trip but only if you guys all publicly forfeit all your rights to complain or bikeshed 20:48:16 I'd postpone this one madduck until a local organizer pops up. It's not urgent yet. 20:48:17 that's an offer 20:48:43 DLange: yeah, except we've been doing this for months… 20:48:44 <_rene_> DLange: the point is that we don't have a _real_ local organizer except Zugschlus 20:48:56 how many people do we expect on the day drop? 20:48:57 we don't need any locals 20:48:57 madduck, do we have to publicly forfeit to complain about everything? or just the daytrip? 20:48:59 day trip een 20:49:03 who selected Heidelberg...? (Wondering...) 20:49:08 <_rene_> DLange: and it gets more and more urgent (bus/train, 350+ people in one museum, ...) 20:49:10 marga: just the day trip if you insist ;) 20:49:28 Ok, I publicly forfeit my right to complain about the DayTrip 20:49:30 we still need to know your deepest desires 20:49:41 you will know them on Wed night 20:49:42 (they probably involve ducks) 20:49:47 after the day trip that is 20:49:54 and you will look for them on... 20:49:58 ...duckduckmad.com 20:50:03 really, it's not like I need another job… 20:50:10 * madduck pulls the brake 20:50:14 <_rene_> DLange: we went on choosing based on venue, not on a high amount on HD people. 20:50:28 madduck: you could ask Mjollnir` 20:50:39 i will 20:50:55 #agreed there will be a selection for the day trip meister in two weeks; everyone please motivate people and keep collecting ideas 20:50:57 that bites you now. So drop the day trip. If somebody can organize it when we're all bored, good. If not, it just doesn't happen. 20:51:18 The Day Trip is a very important part of DebConf 20:51:20 DLange: it's tradition and I will organise it if noone does. 20:51:25 ack 20:51:33 which is the story of my existence 20:51:41 marga: to be honest: i think i would rather have another day of talks 20:51:43 Not the particular thing that is done, but the fact that you get to meet and talk with people outside fo the conference. 20:51:46 me, personally, without any hats 20:51:54 #topic media strategy 20:52:13 so, FSFE president Matthias Kirschner has Tue/Thu this week 14–15 set aside for a phone conf 20:52:16 <_rene_> ok, Zugschlus will ask AVG, I will ask the museums 20:52:19 about how we could drive media in .de 20:52:20 <_rene_> let's see then 20:52:44 the story about internet connectivity in HD is a nugget and we should work with zoo, uni and hostel 20:52:47 madduck: presumably, he has good contacts? 20:52:49 and get it into all the regional papers 20:52:54 RichiH: and experience 20:53:07 and generally we need to get dc15 into heise etc. 20:53:21 which they can help us with, but *we* have to decide what message we want to send 20:53:26 so… 20:53:48 this now truly is a job for a local, but it's also a job where you get to meet people and extend your network 20:54:16 larjona, who does a lot of media work for us, can't really do it from spain, but she's standing by to help, as am I 20:54:37 you mean walk into offices of local newspapers, etc? 20:54:49 cause we don't need to be on site to talk with heise, do we? 20:54:50 no, that's all internet these days 20:54:55 i have the list of twitter accounts collected 20:55:14 why the need for someone truly local, then? 20:55:16 you call up the regional offices and tell them about the story, send them a press release and stand by for a phone interview 20:55:25 truly local as in german, sorry my bad 20:55:29 ah 20:55:40 if it's interviews... i can talk 20:55:48 * larjona_mobile knows no German... 20:56:02 (also, the official hat of e.V. may help externally) 20:56:11 RichiH: can you also define a strategy when to send what message, and talk to Matthias tomorrow or Thursday and discuss how to move on? 20:56:21 tomorrow, then 20:56:25 \o/ 20:56:26 you will send me his contact data? 20:56:26 right. And also @debian email addy etc. RichiH is "legit" so to say. 20:56:28 madduck, we do need to create the press release first, and that can be done in English and then translated, right? 20:56:30 ole 20:56:30 quotes we should prepare into press releases 20:56:36 marga: right 20:56:47 DLange: fwiw, i think we can all have @debconf.org if we want 20:56:50 the actual interview will be mostly for show, if it even happens. 20:57:13 aka "bullshit" 20:57:18 #action RichiH to talk to FSFE tomorrow and define a media strategy, to be presented in two weeks. 20:57:20 but if it gets us any conference 20:57:22 thanks! 20:57:29 erm 20:57:30 coverage 20:57:35 not conference 20:57:42 i'll try to also take part tomorrow and host the telco 20:58:01 #action madduck to send email about telco to involved people only 20:58:09 may be a stupid question: *why* do we need the exposure? Sponsors, attendees, "just because" ? 20:58:10 madduck, what time UTC is that and can I join in to listen (experience for CT) 20:58:24 nkukard: it'll be in german, 1300 UTC 20:58:28 RichiH come back to me if you want me to draft a proposal text in English 20:58:37 DLange: yeah, that's part of the strategy to answer these questions 20:58:40 yea, I don't know German :) 20:58:41 ok 20:58:45 sponsors, next year sponsors, attendees on open weekend 20:59:08 okay, we're out of time and I had another point, but I want to discuss this outside the meeting 20:59:11 so, anything else? 20:59:15 larjona_mobile: ok 20:59:52 #endmeeting