18:58:19 #startmeeting 18:58:19 Meeting started Mon Apr 7 18:58:19 2014 UTC. The chair is marga. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:58:19 Useful Commands: #action #agreed #help #info #idea #link #topic. 18:58:31 Agenda at: https://wiki.debconf.org/wiki/DebConf15/Germany/Minutes/2014-04-07 18:58:51 #topic DebConf15 e.V. 18:59:18 are there any questions from team members? 18:59:35 * azeem here 18:59:36 madduck, in the wiki there was mention of the possiblity of using FSFE instead of founding our own... What's the status of that? 18:59:45 #link https://wiki.debconf.org/wiki/DebConf15/Germany/LegalEntity 18:59:49 I'm not particularly for that, but it's a loose end. 19:00:09 I have not done anything in that direction as I didn't activate those contacts 19:00:22 In general, I'd say that this might not be as easy as it sounds 19:00:31 Ok. I think that Rhalina was the one in contact with them, and she said she couldn't be here. 19:00:43 i.e. maybe their bylaws allwos for a "task force" to be created and empowered 19:00:45 using any other orga needs us to check their processes 19:00:46 Do we have a lawyer in our sights that would handle the Verein stuff for us ? 19:00:50 But when it comes to money, we'd still depend on them 19:00:51 Yes, I agree that if it's not too much hassle to have our own, then it would be simpler. 19:01:07 pixelpapst: sort of, we'll get to that; do you know someone? 19:01:42 mikeadvo said he would support us, but he's been rather unresponsive; might also just be my failings 19:01:49 madduck, not per se, but I know who I could ask. Seems to depend on which state we'd want to register in. 19:02:06 * madduck would say Munich 19:02:08 Bavaria 19:02:12 <_rene_> he looked pretty responsive here... 19:02:12 The verein thing changes according to the state? 19:02:27 But DebConf is in BadenW 19:02:33 marga: I don't think so, just the tax authority 19:02:37 marga: does not matter 19:02:39 marga: does not matter at all (not even to HD) 19:02:43 ok. 19:02:46 I already mentioned that 19:02:48 pixelpapst: so what do you mean with state? country? 19:02:54 Bundesland 19:03:12 _rene_: I asked for his help with the "Zweck" and never heard back 19:03:21 marga, at least Foundations change heavily according to state. Verein might not be as bad, but you need to register with the proper Amtsgericht. 19:03:36 _rene_: that was a week ago. 19:03:43 azeem, Germany is a federated country made up from 16 states. 19:03:55 it should be where the main body is (ie vorstand) for simpleness, but other than that it shouldnt matter much for us 19:04:08 pixelpapst, azeem is German, I think this was a question of English language. Bundesland is enough explanation. 19:04:20 madduck, not touching Bavaria law with a ten-foot pole ^^ 19:04:37 not asking you to ;) 19:05:05 okay, I think we have 5 questions to answer, are you ready for them? 19:05:17 madduck, please go ahead 19:05:20 * pixelpapst will ask around in another channel for a sec 19:05:24 (1.) Verein or gGmbH/gUG 19:05:28 (2.) Sitz (location) 19:05:35 (3.) Vorstand (board members) 19:05:48 * hvhaugwitz is late 19:05:51 (4.) How do we get from here to formulation of the Zweck 19:06:04 (please explain Zweck) 19:06:14 (5.) What do we do if tax authorities decline non-profit 19:06:25 marga: Zweck is the purpose, and it's the key thing about non-profitness 19:06:42 it's what counts, it's the one thing you have to get right 19:06:46 So, for 1, is there anybody against Verein? I think the consensus already points in that direction, but does anybody have an objection to that? 19:06:48 5 depends on 4, but should be a worst-case calculated into budget 19:07:11 marga: I think we can #decide that 19:07:19 marga #agreed even 19:07:20 marga: yes 19:07:27 but okay 19:07:44 why against? 19:07:47 madduck, I think it's important, so I'd rather let people object before agreeing 19:08:13 oi 19:08:20 verein sounds a lot easier (accounting, taxes) 19:08:30 waldi: please elaborate or rest forever silent ;) 19:09:42 the financial risks 19:10:22 I have already started to talk to insurance people about a D&O insurance for us, will cost us about 200–300€ for 2 years 19:10:34 that will take care of all Vermögenshaftpflicht 19:10:52 i.e. liability for any money resulting from loss or damage 19:11:40 any other objections? 19:12:26 #agreed We'll work on creating DebConf 15 eV 19:12:31 lets move on 19:12:47 only for this event or should it stay? 19:12:55 waldi: that we can decide post-debconf 19:13:15 (2.) I suggest Munich as location because it's where most people are. 19:13:28 waldi: we can decide that after debconf 19:13:39 madduck, I think we should keep our mind open about alternatives, if it turns out tighter accounting might help with the Gemeinn�eit. Otherwise, sure, let's push Verein. 19:13:43 (2) i dont think really matters so much, so for me munich (or anywhere else) is fine 19:13:56 #info After DebConf 15 we can decide to rename it to Debian Germany 19:13:59 pixelpapst: tighter accounting can be done with a Verein 19:14:10 bah, power outage 19:14:14 ok 19:15:06 Ok, agreement for Munich? 19:15:14 si 19:15:27 Enthaltung 19:15:28 #agreed The Verein shall have it's location in Munich, since we have many team members in or around 19:15:28 Munich sounds reasonable 19:15:29 <_rene_> ok 19:15:33 it seems we have no choice... ibut is it decided dc15 will be in HD? sorry, was away for 3 weeks 19:15:42 cts_: yes, it's decided 19:16:30 (3) is "a selection from in here"? 19:17:01 and we have nobody local in HD? I thought it would make sense to have the Verein where DC is, but with no people there, MUC makes sense 19:17:08 <_rene_> I'd assume so, who else should stand/form the board if not amongst us? 19:17:18 we don't have to decide (3.) now, but we should think about it. 19:17:23 Why is this important? 19:17:26 <_rene_> cts_: we have no people inside HD, yes 19:17:46 marga: it's not. MUC it is. 19:18:14 What are the preconditions to be in the Vorstand? 19:18:20 about (3.)… the board members represent the verein, and so they are the ones to sign contracts etc., and they are responsible for the finances and the regularities 19:18:35 precondition could/should be some experience. 19:18:53 experience in doing verein work? 19:18:58 I am a bit torn as I have experience, but am already Vorstand in 3 of those Vereine 19:19:02 Ganneff: yes. 19:19:26 My question was related to my personal situation: do they need to be German? 19:19:30 no 19:19:43 they are effectively elected from amongst the members by the members 19:19:54 they can be martians 19:19:57 Ah, ok. 19:19:57 even from argentina 19:20:11 So, we should have members, and from those members elect the board 19:20:16 * Ganneff would help if people think i should, but wouldnt want to touch the "Kasse" position 19:20:19 we need 7+ members 19:20:24 madduck: yes. you need 7 to found it, and from them you select 19:20:31 errt 19:20:33 that was for marga 19:20:37 I think we should likely discuss/do this in the in-person meeting 19:20:46 fine, we will be 7+ in HD, so… 19:20:54 we could found it there. 19:20:55 Right. 19:20:58 and the vorstand is 1+? 19:21:01 3 19:21:04 but that means we need the contract mostly done and start talking to the tax authorities beforehand 19:21:09 boss, vize, kasse. i think. 19:21:16 Ganneff: 3+ 19:21:18 agreed with eV 19:21:20 agreed with munich 19:21:36 #info the Verein requires at least 7 members, and from those members, 3 board members need to be selected. 19:21:49 yah, you can have more 19:21:54 and I drafted the Verein so that any 2 of those 3 can sign contracts together 19:22:09 madduck: there's a draft? 19:22:15 in git 19:22:28 Ah, ok, I didn't know that. German, English, both? 19:22:39 yes, sorry, been waiting for mikeadvo to look at it, but he hasn't, so I didn't push it. 19:22:43 marga: only German, sorry. 19:22:57 it's mostly done and ready to go, just needs the Zweck formulated 19:23:04 "A first draft of the bylaws is available in the debconf-team/dc15 repository, subdirectory verein" 19:23:08 can we change the Zweck later on? 19:23:10 and for that it would be best to have a lawyer who knows this stuff and can do it in 15 minutes 19:23:13 madduck, please push somewhere so we can send you pull requests ^^ 19:23:27 #info Draft bylaws (in German) is available in the debconf-team/dc15 repository, subdirectory verein 19:23:32 azeem: not without clearance from tax authorities 19:23:38 *nod* 19:23:39 pixelpapst: debconf-team/dc15 19:23:42 azeem, not without re-registering with a court 19:23:50 pixelpapst: nope 19:23:53 madduck, alioth ? 19:23:56 but all members have to agree 19:24:00 so yes, a change from debconf15 to debian-ev needs lotsa work 19:24:07 #agreed we aim to start the Verein with the people present at the Heidelberg meeting 19:24:09 pixelpapst: git.debian.org/git/debconf-team/debconf-team 19:24:10 right, that was my point 19:24:27 i disagree, but okay 19:24:29 so we could keep the purpose broad so that the verein can support other (deb)conferences later maybe? 19:24:34 we would draft the Zweck widely… 19:24:47 cts_: and then you risk more that the tax people tell you "nono" 19:24:47 it has to be anyway, to a certain degree 19:24:54 if you go too wide 19:25:03 since we are applying for "good to all society", therefore it cannot be too restricted. 19:25:07 but I guess having it approved as gemeinnuetzig would be more important than broad applicability? 19:25:18 we need a lawyer here 19:25:21 #info The "purpose" of the Verein is important because it's what can make it a non-profit (tax reason) 19:25:33 i think we come to a level that we may need a lawyer - and maybe in-person meeting to discuss effectively? 19:25:39 question is, how do we get one who will work for little or no money and do this within a week? 19:25:46 if we call it debian eV and the purpose is to further debian... 19:25:54 i would like this done by the time we meet in HD, including trips to the financial authorities 19:25:55 madduck 404s, what protocol ? git: doesn't work either 19:26:00 can't that run a debconf _and_ be used for debian if need be? 19:26:25 pixelpapst: https://wiki.debconf.org/wiki/GitMigration 19:26:37 pixelpapst: "doesn't work" doesn't exist… 19:26:38 ssh://git.debian.org/git/debconf-team/debconf-team 19:27:04 the main objection against Debian.de e.V. is that if we don't find enough people to run it afterwards, closing it will be naff 19:27:08 bad message 19:27:42 bad message to the tax authorities, or to Debian? 19:27:47 to the world/Debian 19:28:18 dunno 19:28:19 * Ganneff just wants to submit we are at 30 minutes already, and have 3/5 of topic 1 (of 6) only. 19:28:37 I think this is the most urgent one 19:28:49 madduck: we have hundreds(?) of DDs in germany, I think there will be enough to keep a DeV alive 19:28:59 cts_: I believe it when I see it 19:29:20 * RichiH would argue that if there's interest, there's interest 19:29:21 I won't do it, I am even struggling with DC15 e.V. due to the other three e.V. I do. 19:29:24 if there's not, there's not 19:29:32 I'm also quite optimistic about it, but it was said that the move to Debian Germany was light 19:29:34 either way, a debian eV is simpler to re-use 19:29:40 well, and we'd compete with FFIS e.V. 19:29:56 and the "message" is not that bad if we communicate clearly from the start that we founded it for debconf 19:30:11 azeem: who are not responsive at all and don't have any minutes published since 2006 → sketchy 19:30:15 marga: exactly. i also thought it would be simple 19:30:20 it is simple 19:30:26 FFIS is the north german chapter, DeV the southern... doesn't FFIS have a different purpose? 19:30:27 it just requires some steps to be done. 19:30:28 if it's not simple, we should start with the more versatile version 19:30:46 we need a lawyer 19:30:58 Alright, I think we are not getting anywhere here 19:30:59 well, that is not so simple 19:31:02 the lawyer 19:31:13 who can answer the question whether a single-conference-Verein could even be non-profit according to tax law, or whether that's too specific 19:31:17 we could post on debian-german or whatever the list is 19:31:25 maybe somebody is interested in helping us pro bono 19:31:31 #info We need a lawyer to help us draft the purpose, but the one we had is not being responsive 19:32:07 I have asked mikeadvo to work on it this week 19:32:08 So, who volunteers to try to find a lawyer that helps us, ASAP? 19:32:20 I will volunteer 19:32:27 I'd say go with DC15 eV, after DC15, we can found Debian eV if there is sufficient interest to keep it alive. It could take over remaining funds, otherwise funds go to Debian, FFIS, ... 19:32:33 madduck: You already do too many things :) 19:32:44 well, madduck has the most insight here 19:32:49 Ok... 19:32:59 As long as I don't have to be on the board 19:33:10 #action madduck will try to get some lawyer to help us, ASAP. 19:33:29 cts_: funds can't go to debian 19:33:30 We move on 19:33:31 i know a lawyer 19:33:35 i will ask him, as well 19:33:35 madduck: we'll see about that later 19:33:41 #action RichiH will also ask 19:33:47 RichiH: keep me posted. 19:33:48 I could imagine doing part of the Vorstand work, but prolly won't be in HD 19:33:53 (I guess everyone who knows a lawyer that could help, should ask) 19:33:55 well, we'd probably need a lawyer specialized in that kinda stuff? 19:34:02 waldi: whatever is possible, the lawyer will tell us 19:34:06 <_rene_> cts_: according to mikeadvo it needs to be a .de non-profit org 19:34:22 yes 19:34:26 FFIS is not a problem 19:34:26 <_rene_> cts_: so no SPI/Debian, whatever. which would leave ffis 19:34:31 we need one lawyer, not X, so please coordinate with me; for now, just ask if they would be willing to work for us for little or no fees and whether they could help formulate a purpose within a week. 19:34:51 marga, I was discussing a possible lawyer with madduck in /msg 19:34:58 CC debconf15@debconf.org on all your outgoing mail 19:35:11 _rene_: a Debian eV. I guess by DC15 we know if there are enough people to keep it alive (to not have to give the bad sign of closing Debian.de eV) 19:35:14 pixelpapst: can you write to him and ask ^^? 19:35:33 * RichiH sent email already 19:35:39 cts_, _rene_: can we move on, please? DC15 e.V. is decided. 19:35:43 #topic Kick off meeting, in Heidelberg, May 3rd 19:35:49 <_rene_> sure 19:35:59 RichiH: bounce it. 19:36:09 madduck: i sent email to get their contact info 19:36:10 So, the points are 1. Schedule and activities 2. People attending 19:36:19 We have a bunch of people that signed up in the dudle 19:36:22 i will CC debconf15@debconf.org proper when asking for real 19:36:24 #link https://dudle.inf.tu-dresden.de/dc15_kick-off_attendance/ 19:36:48 anyone else should sign up by tomorrow night 19:36:54 I am booking rooms on Wed morning 19:37:16 #info Anyone that needs a room should sign up by tomorrow (Tue Apr 8) night. 19:37:46 Schedule? 19:37:56 ooi: how much is room for a night? (or bed?) 19:38:03 also, if you want a room to yourself, let me know. Else you get to share Debconf-style. 19:38:19 Ganneff: http://www.jugendherberge.de/de-DE/jugendherbergen/Heidelberg%20International10/Preise I assume we get first row 19:38:20 madduck: I am returning from Vienna that day. If my attendance is needed, I'd leave Vienna very early and be on your train. How long will the meeting go? Till sunday? I can interrupt my trip, but I'd like to be home sunday night 19:38:38 madduck: danke 19:38:39 madduck: we had mentioned starting with lunch around 13:30, at the hostel. Can you confirm there will be food for us at that time? 19:38:42 cts_: meeting only on Saturday 19:38:58 marga: yes, lunch is served until 14:00 19:39:06 but if we have lunch there, we need to book Vollpension 19:39:13 so rooms would be 36.50 19:39:22 madduck: can't we pay for lunch ourselves? 19:39:37 sure, 7€, i.e. more expensive than if you book it with room. 19:39:49 does Vollpension include dinner? 19:39:51 I'd assume Vollpension includes dinner 19:39:52 yes 19:39:54 I'd assume we'd have dinner outside 19:40:02 Right, what azeem says 19:40:08 I can try to see if we can get Halbpension and eat lunch instead of dinner 19:40:18 well, no biggie 19:40:21 Ok, the other option is to have lunch at the train station and start the meeting at 14:00 in the hostel. 19:40:22 I will. 19:40:35 marga: I will send an email to the list with instructions/details 19:40:39 Ok. 19:40:44 "main arrival time" at train station was 1240, right? 19:40:48 Anything else about Schedule/Activities ? 19:41:09 we'll make up an Agenda, I am sure. 19:41:16 Ganneff: yes, although other people may come from somewhere else. 19:41:28 we could have another quick irc meeting on e.g. the 28th 19:41:33 marga: yah sure. should meet there i think 19:41:49 meeting is only saturday but you stay the night there? 19:41:51 * _rene_ will be there 11:48 19:42:01 cts_: yes, most are staying 19:42:08 <_rene_> (says DB...) 19:42:32 why? is there a post-meeting meeting planned or just for the fun of it? 19:42:44 #info Many people will be arriving shortly before 13hs. We'll have lunch and then start the meeting proper around 14 at the hostel. 19:42:51 cts_: going back in evening is not fun for all. also, "experience" in sleeping there 19:42:53 cts_: because it's hard to get home and it just feels right ;) 19:42:56 well, we'll have dinner, so it'll be late, also we want to check the experience 19:42:57 cts_: getting to know the hostel, the city, etc. 19:43:01 and maybe enjoy HD on our own Sunday 19:43:07 * marga nods 19:43:22 Ok, we'll need to make an Agenda for May 3rd 19:43:24 I'll take that 19:43:35 #action marga will draft the agenda for the kick off meeting. 19:43:44 Anything else, any other questions about this? 19:43:47 so I just noted down that I won't attend 19:44:23 .oO(i assume they skip the point with "Die Mitgliedschaft im Deutschen Jugendherbergswerk oder in einem ausländischen Jugendherbergsverband ist Voraussetzung für die Aufnahme in Jugendherbergen" for us) 19:44:38 I will try, yes. 19:44:43 <_rene_> that still means 13:15 at the hostel, then lunch there? 19:44:51 _rene_: TBD 19:44:57 it's all not yet clear how it will happen, but if we create the Verein there, I am sure they can nudge a bit. 19:44:57 _rene_: that will be clarified in the upcoming days 19:45:22 <_rene_> k. cause I might want to do some how-to-get-there photos already ;) 19:45:54 #topic Contract with the hostel 19:46:09 This had the subitem "Fix a date" 19:46:18 yeah, we need to decide between the two options. 19:46:22 madduck: since it's hidden, can you tell us the result of the dudle? 19:46:32 (doodle) 19:46:37 my doodle had 21 participants 19:46:44 oh so many? 19:46:46 17 for option 1, 11 for option 2 19:46:53 Ganneff: ;] 19:47:03 what were the options ? 19:47:10 http://doodle.com/6rnm7axd4684gutk 19:47:14 (never got any mail about it) 19:47:27 ok thx 19:47:58 pixelpapst: you need to read debconf-team: http://lists.debconf.org/lurker/message/20140330.194152.7b8c1bb2.en.html 19:48:05 <_rene_> I think it only went to debconf-team, as it was a poll to the global team 19:48:10 #info There were 21 voters in the doodle, 17 for 08.08 to 23.08, 11 for 29.08 to 13.09 19:48:11 it's actually a requirement for organisers… 19:48:51 marga: so I suppose the decision is clear, eh? 19:48:59 <_rene_> taking the the arguments posted by bdale and moray into account (except the majority anway) i think we should take option 1 19:49:00 From the doodle, yes 19:49:17 good. next… 19:49:39 #agreed We will go with the timeframe 08.08 to 23.08 19:50:03 madduck: anything else on the contract? 19:50:10 wow, no debconf ever had dates fixed at this point ;) 19:50:18 :) 19:50:23 marga: no, but #info that the term sheet is in Git 19:50:26 well. 19:50:36 do we announce them widely already? 19:50:37 so I encourage people to look and complain or point out problems they might see 19:50:47 madduck: where? Also German only? 19:50:47 Ganneff: after the contract is signed, I'd say 19:50:51 well, not before we've signed 19:50:52 ay 19:50:54 marga: no, I made it english just for you 19:50:56 agreed on that 19:51:03 also, we can discuss this in HD 19:51:04 (kidding, I made it english for dc-team) 19:51:08 it's a PR question 19:51:13 #info The term sheet is in git (in English) 19:51:28 #agreed we will not widely announce the dates until we sign, though. 19:51:45 debconf-team/dc15/venue/2014-04-02_HD_Termsheet_DRAFT.odt 19:52:01 #info debconf-team/dc15/venue/2014-04-02_HD_Termsheet_DRAFT.odt, please look at it and point out any problems 19:52:09 marga: I would want to have a website when we announce ;) 19:52:26 well, a website is easy. 19:52:33 and a logo 19:52:34 how much do you want in it is more interesting :) 19:52:36 That's the next point, I think :) 19:52:45 #topic Website 19:52:47 but we sure have a bit of time before we have to 19:52:59 no reason not to start now, is there? 19:53:02 It would be awesome to get volunteers for handling the website that are not doing other stuff 19:53:11 sure sure 19:53:18 Do we have any? 19:53:31 its not yet active on the dc server, but tell me when and it will be there. 19:53:37 Ganneff: now ;) 19:53:41 I already put content there!!! 19:53:49 did you? let me see 19:54:01 indeed 19:54:05 \o/ 19:54:17 Uhm... 19:54:26 My call for volunteers didn't work 19:54:28 give me a few minutes 19:54:33 and the server knows it 19:54:43 We are almost out of time 19:54:53 we're almost through too. 19:55:04 madduck: not even close 19:55:17 so, who will be the main responsible person for the website? 19:55:19 #info We need volunteers!!! 19:55:26 http://debconf15.debconf.org/ 19:55:29 there 19:55:33 from now on auto-updated 19:55:47 will that content spill to the RSS? 19:55:51 no 19:55:55 pfew, ok 19:55:56 azeem: its not in blog. 19:56:01 its an own website 19:56:08 *nod* 19:56:18 it so ugly! 19:56:29 marga: it is so Web 1.0! 19:56:30 /o\ 19:56:33 Anyway 19:56:41 We are out of time 19:56:41 Btw, one more thing about website 19:56:43 marga: we'll post a group photo in early May 19:56:45 that'll help 19:56:53 I would really love it if we could have one website, not website+penta+whatever else. 19:56:59 I agree with azeem with doing another meeting. I'd like to keep them 1h long 19:57:04 madduck: -> HD meeting 19:57:09 ok. 19:57:20 well, there's easter coming up 19:57:32 So? 19:57:46 madduck, on last DC i did FD... for that penta was pretty invaluable 19:57:49 dunno, school vacation, holidays 19:58:19 we can do it in week 17 19:58:21 or 18 19:58:34 I don't know when that is. 19:58:41 2-3 weeks from now 19:58:54 I'd mainly like to know if people think it's worth having another IRC meeting, or we just leave everything for May 3rd 19:58:56 week 18 is the week before the kick-off meeting 19:59:36 we could try to come up with an Agenda in the wiki, and if it looks worthwhile, call it 19:59:43 Ok. 20:00:07 #action Marga will handle agenda for next IRC meeting, and see if worth it. 20:00:19 So... 20:00:22 #endmeeting