14:58:52 <pollo> #startmeeting
14:58:52 <MeetBot> Meeting started Mon Jun 12 14:58:52 2023 UTC.  The chair is pollo. Information about MeetBot at http://wiki.debian.org/MeetBot.
14:58:52 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic.
14:59:04 <pollo> #topic roll call
14:59:08 <paddatrapper> o/
14:59:14 <pollo> please say hello if you are here for the meeting !
14:59:25 <pollo> kannan[m], hacksk[m]1 we're just starting :)
14:59:26 <olasd> hello if you are here for the meeting !
14:59:54 <pollo> proposed agenda: https://deb.li/ipVeE
14:59:57 <tumbleweed> hi \o
15:00:14 <nattie> ohai
15:00:16 <kannan[m]> hi
15:01:08 <hacksk[m]1> Hi
15:01:18 <hacksk[m]1> Sorry was out of kerala for some time
15:02:26 <tumbleweed> ah, nice to have you back for a meeting!
15:02:42 <pollo> #topic DC23 - Venue
15:03:09 <pollo> #info the local team is still waiting for the infopark to send them the floor plans
15:03:16 <pollo> so we're still missing 1 out of 3
15:03:41 <paddatrapper> I hope to start on the cable requirements for the other two over the next week
15:04:32 <kannan[m]> we are hopping to get it in coming days. there is some bureaucracy related lag.
15:04:46 <hacksk[m]1> I will scout for the equipments asked this week
15:04:52 <CarlFK[m]> Mithro says Hi
15:05:06 <pollo> \0
15:05:14 <tumbleweed> kannan[m], hacksk[m]1: thanks!
15:05:21 <tumbleweed> hi mithro!
15:05:22 <pollo> great! anything else to add for this topic?
15:06:07 <pollo> #topic DC23 - equipment
15:07:00 <CarlFK[m]> for venue floor plans, close is better than nothing...
15:07:26 <CarlFK[m]> sketch out a diagram,   add the major mesurements
15:07:43 <pollo> #action paddatrapper to come up with the cable requirements for the 2 rooms we have plans for
15:08:08 <pollo> #info hacksk[m]1 plans to scout for equipment this week
15:08:38 <pollo> I think we mostly covered this topic already :) anything else?¸<
15:09:47 <pollo> #topic DC23 - Shipping
15:10:27 <olasd> no progress there on my end
15:10:58 <pollo> #topic DC23 - Loop
15:11:11 <pollo> I don't think wouter is here?
15:11:54 <kannan[m]> we will be contacting customs this week to know more about importing equipments.
15:12:14 <kannan[m]> (in topic #shipping)
15:12:27 <olasd> pollo: I believe the plan is to have stuff in progress for the sprint anyway?
15:12:48 <kannan[m]> sharing previous experiences with shipping experiences would be nice
15:12:53 <pollo> yes, but I think wouter was in talks with tammy for designs
15:14:04 <pollo> #topic Hamburg Reunion follow up
15:14:15 <pollo> I had an action to work on the final review and I didn't :L
15:14:21 <pollo> I'll set time aside to do this today
15:14:31 <pollo> I'll be stuck in a remote meeting anyway...
15:15:32 <olasd> kannan[m]: so, what we usually do is that someone (me) brings the hardware in a few flight cases on a regular passenger flight, and goes through customs with an ATA carnet (under the "fairs and exhibitions" temporary import rules). so checking whether that's something that does work in India would be useful (it seems to me that it is possible, from what I can read from official
15:15:35 <olasd> looking "doing business in India" websites)
15:16:18 <olasd> (official-looking website: https://www.atacarnet.in/)
15:17:53 <kannan[m]> olasd: this seems the process here  - https://www.atacarnet.in/application-process.html
15:18:30 <kannan[m]> (is this how it usually goes?)
15:20:14 <olasd> kannan[m]: yeah, in terms of getting the carnet (you apply in your origin country). what I don't know is whether India really, practically accepts it, or if you need to jump through additional hoops to clear customs on arrival. so what would be useful is getting some feedback on that from your government contacts (e.g. the people who I guess you've had to register with to be
15:20:17 <olasd> able to do visa invitation letters may have some insight)
15:22:37 <kannan[m]> >or if you need to jump through additional hoops to clear customs on arrival
15:22:37 <kannan[m]> this we will be enquiring with customs.
15:22:57 <kannan[m]> olasd: this too will have to wait for infopark to respond
15:23:03 <pollo> great, sorry for skipping the shipping topic too quickly
15:23:33 <pollo> anything else to add in the ad-hoc shipping or the hamburg reunion topics ? :)
15:24:47 <kannan[m]> pollo its fine, i was afk for a moment 😅
15:24:54 <mithro> I'm in PS1 with CarlFK[m]
15:25:05 <pollo> #topic July 20-23rd sprint
15:25:30 <pollo> this is probably the last reminder to sign up before the June 15th deadline for the budget request
15:25:36 <tumbleweed> oh, right, thanks
15:25:57 <pollo> the budget section is still missing a bunch of info, so if you want to get something sponsored, now's the time :)
15:26:03 <tumbleweed> we should look at a combined airbnb
15:26:23 <pollo> or to share hotel rooms, but yeah, shared accomm would probably make sense
15:28:05 <pollo> anything else to add?
15:29:04 <pollo> #topic Any Other Business
15:30:58 <pollo> #topic Next Meeting
15:31:01 <pollo> next week!
15:31:18 <pollo> #endmeeting