15:59:22 <pollo> #startmeeting
15:59:22 <MeetBot> Meeting started Thu Apr 28 15:59:22 2022 UTC.  The chair is pollo. Information about MeetBot at http://wiki.debian.org/MeetBot.
15:59:22 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic.
15:59:28 <pollo> #topic Roll Call
15:59:32 * olasd rolls
15:59:37 <pollo> please say hello if you're here for the meeting!
15:59:59 <Lenharo[m]> hi
16:00:00 <EnkelenaH[m]> hello
16:00:01 <tumblingweed> Ohi, from a boat
16:00:01 <pollo> agenda: https://deb.li/oNCD
16:01:19 <pollo> #topic Debian Reunion Hamburg
16:01:48 <pollo> any news wrt to the event? Do we have a plan for the hardware?
16:01:50 <olasd> We've been talking budget with h01ger, and logistics with tumblingweed
16:02:01 <olasd> we're driving up and down together from Paris
16:02:15 <tumblingweed> thanks
16:02:21 <pollo> #info hardware for the event will be driven from Paris by tumblingweed and olasd
16:02:45 <pollo> anything else to add?
16:02:53 <olasd> I'll order the missing microphone now :P
16:02:54 <paddatrapper[m]> Sorry I'm late
16:03:43 <pollo> #topic DebConf22 planning -- Audio Hardware
16:04:27 <pollo> EnkelenaH[m]: have we provided you with a clear list of what we need wrt audio?
16:05:51 <EnkelenaH[m]> you have and I have shared that with the company that we are renting the system from. On saturday we are organizing a one day conf in Prishtina and they will be there, I intend to talk to them and see what exact hardware will they provide
16:06:23 <EnkelenaH[m]> its hard to just ask them to email that to us, my team member asked once but they just messaged some general stuff which I sent it here
16:06:35 <EnkelenaH[m]> I do not think we will have a problem with them
16:06:39 <pollo> #info there is progress wrt audio hardware rental and we should have more details soon
16:06:42 <pollo> great, thanks :)
16:06:58 <pollo> #topic DebConf22 planning -- Computers
16:07:27 <pollo> EnkelenaH[m]: did you have time to look into computer rentals?
16:08:19 <EnkelenaH[m]> We have found the supplier, most likely he will give it for free in form of sponsorship (tho this does not interest the team). So we asked for 10 computers as per your complete specifications. The person will complete the deal very soon
16:08:47 <pollo> #info there's a strong lead for computer rentals, more info to come soon
16:08:49 <pollo> great news
16:09:06 <pollo> #topic DebConf22 planning -- Remote contingency planning
16:09:10 <tumblingweed> Thanks enkelena
16:09:26 <pollo> We've been asked to confirm that if something happens, we'd be able to do a remote DC22
16:10:04 <pollo> can we agree on doing similar to DC21/DC20 in case the conf needs to be remote?
16:10:15 <tumblingweed> I think probably yes, but it wouldn't be very different, without serious volunteer time
16:10:20 <paddatrapper[m]> I think that is reasonable
16:10:58 <olasd> if "something" happens late in the planning stages, there won't be much time for authors to submit pre-recorded talks
16:11:13 <tumblingweed> Yeah
16:11:13 <pollo> hmm, that's a good point
16:11:25 <olasd> which will make for a poor quality conf in terms of "presentations"
16:11:43 <tumblingweed> (not that anyone did them before the last minute, anyway)
16:11:45 <pollo> is 1 month lead time enough to salvage the conf and ask people to record their presentations?
16:12:00 <pollo> we could say, we need at least 1 month, otherwise, cancel / move the event?
16:12:15 <olasd> plausibly (with enough volunteer time to actually have people *look* at submissions)
16:12:43 <olasd> of course a last minute cancellation would be "fine" for BoFs
16:12:54 <Lenharo[m]> i guess a month is a reasonable time
16:13:10 <pollo> how does "In case of a virtual DC22, we would do something similar to DC20/DC21, but the decision would need to be taken _at least_ 1 month prior to the event" sound?
16:13:19 <tumblingweed> +1
16:14:01 <olasd> maybe expand on "any later decision would result in a poor experience in terms of recorded presentations, even if BoFs could take place" or something
16:14:16 <olasd> (and we would suggest postponing the event, etc. etc.)
16:14:32 <tumblingweed> +1
16:15:00 <pollo> #agreed In case of a virtual DC22, we would do something similar to DC20/DC21, but the decision would need to be taken _at least_ 1 month prior to the event. Any later decision would result in a poor experience in terms of recorded presentations, even if BoFs could take place. In that case, postponing the event should be seriously considered.
16:15:12 <olasd> cool
16:15:19 <paddatrapper[m]> +1
16:15:25 <pollo> #topic DebConf22 planning -- Other
16:15:45 <pollo> Lenharo[m]: did you make progress wrt the opsis retrieval from phls ?
16:16:48 <Lenharo[m]> I asked him. but he didn't know if he will came to Curitiba before DC..
16:17:12 <Lenharo[m]> if he didn't came, i can't take opsis with him
16:17:21 <pollo> maybe he could mail it to you?
16:17:33 <pollo> we could probably deal with not having the case, just the board
16:18:24 <olasd> I think phls is coming to hamburg, he can bring the opsis with him
16:19:07 <pollo> can you follow up with him on that?
16:19:19 <olasd> sure
16:19:24 <pollo> #action olasd to follow up with phls for him to bring the opsis to Hamburg
16:19:30 <pollo> anything else we missed?
16:19:32 <Lenharo[m]> opsis is at his house here in Curitiba, but he moved to another city for a few months.
16:19:48 <Lenharo[m]> Yes
16:21:22 <EnkelenaH[m]> is it rude in Brazil to go to someone's house to take something?
16:21:42 <pollo> heh, you'd need keys :P
16:21:51 <pollo> (preferably)
16:21:53 <EnkelenaH[m]> silly me :P
16:21:55 <olasd> Lenharo[m]: oh, I see
16:22:24 <olasd> well I guess we can cancel that action then
16:22:28 <pollo> #undo
16:22:28 <MeetBot> Removing item from minutes: <MeetBot.items.Action object at 0x1488810>
16:22:59 <pollo> #info the brazilian opsis is stuck at phls 's house in Curitiba, but he won't be in the city for a few months
16:23:14 <tumblingweed> Any other options there?
16:23:47 <tumblingweed> I also have a hard to reach opsis. We'd better do an inventory and see which one will be the easiest to recover
16:23:49 <pollo> mail the keys to the house, retrieve the opsis, mail the keys back?
16:23:57 <olasd> yeah, I'll follow up with the German fellow who tried to send us two opsises that found a closed door in my office during the pandemic
16:24:13 <pollo> huh, secret opsises
16:24:16 <olasd> hopefully he still has them and he would still be willing to send them
16:24:35 <tumblingweed> I may visit the US before debconf and retrieve it. But no firm plans
16:24:38 <pollo> #action olasd to follow up on 2 lost and found opsises from a German fellow
16:25:02 <pollo> anyway, let's keep this point on the agenda for the next meeting and move on
16:25:16 <pollo> #topic Review last meeting's action items
16:25:29 <pollo> I think I went through the list. Did I miss something?
16:25:45 <EnkelenaH[m]> I have a question
16:26:10 <EnkelenaH[m]> There is a video room mentioned in the docs. Can that be a regular room with internet coverage?
16:26:19 <pollo> yes
16:26:25 <tumblingweed> Wired connection
16:26:25 <EnkelenaH[m]> like not connected to the main hall
16:26:31 <EnkelenaH[m]> Stefano Rivera: yes
16:26:43 <tumblingweed> And lockable
16:27:05 <EnkelenaH[m]> great :)
16:27:20 <pollo> #topic Any Other Business
16:28:18 <pollo> #topic Next meeting
16:28:22 <pollo> Next Meeting Thursday 12 May 2022 @ 16:00 UTC ?
16:28:27 <pollo> (in 2 weeks)
16:28:39 <olasd> yes, that works
16:29:16 <pollo> #agreed Next Meeting Thursday 12 May 2022 @ 16:00 UTC
16:29:20 <pollo> #endmeeting