16:58:07 <pwaring> #startmeeting
16:58:07 <MeetBot> Meeting started Mon Jun 12 16:58:07 2023 UTC.  The chair is pwaring. Information about MeetBot at http://wiki.debian.org/MeetBot.
16:58:07 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic.
16:58:11 <pwaring> #topic Roll call
16:58:16 <tumbleweed> o/
16:58:19 <pwaring> summon forth your breaded products (or say hi)
16:58:26 <bhe[m]> \o
16:58:55 <PirateBady[m]> o/
16:59:22 <rovonovo_zoro[m]1> \o/
16:59:47 <nattie> here rolly rolly rolly
17:00:07 <indiebio> hi
17:01:20 <pwaring> #topic Finance: Venue contract signing
17:01:46 <pwaring> is this still pending review?
17:01:59 <kannan[m]> hi
17:02:15 <kannan[m]> a final draft has been sent to SPI for review
17:02:17 <kannan[m]> today
17:02:51 <pwaring> #info final draft of venue contract has been sent to SPI for review
17:03:11 <pwaring> we'll skip advance payment then as that relies on the venue contract
17:03:17 <pwaring> #topic Finance: Sponsorship
17:03:34 <[pirate]praveen> Siemens confirmed platinum
17:03:48 <tumbleweed> \o/
17:04:26 <pwaring> great
17:05:14 <pwaring> #topic Registration
17:05:31 <pwaring> there are a few things under this
17:05:38 <nattie> it's open...
17:05:49 <DLange> late hello \o/
17:06:32 <pwaring> #info registration is open
17:06:43 <pwaring> do we need to cover anything if registration is open?
17:06:50 <tumbleweed> yeah
17:06:56 <tumbleweed> so, we need to get the press release out about registration being open
17:07:07 <tumbleweed> I assume we won't push the bursary deadline forward, at this point
17:07:29 <tumbleweed> because we're only giving 2 weeks notice
17:08:05 <tumbleweed> (if we get it out today)
17:09:39 <sahilister> dlange mentioned to combine cfp and announcement post together
17:09:45 <DLange> can we get the CFP in the press re...
17:09:50 <DLange> what sahilister says :)
17:09:51 <tumbleweed> it can be good to separate them to get extra publicity
17:09:55 <tumbleweed> but i think we're out of team for that now
17:10:00 <tumbleweed> out of time
17:10:41 <tumbleweed> who do we action? Let's get this done today
17:10:44 <DLange> it looks unprofessional to not mention the CFP in the registration call and press if it comes 2 days later
17:10:55 <DLange> terceiro seems to be ready, why not merge it?
17:11:08 <terceiro> hi
17:11:26 <terceiro> I merged an deployed, and also tweaked the announcement text no cryptpad
17:11:48 <terceiro> sorry for not mentioning it explicitly
17:11:56 <tumbleweed> so, we need a press release to announce that
17:11:59 <tumbleweed> and registration
17:12:15 <sahilister> IG then a mail to press@d.o pending
17:12:24 <DLange> sahilister has a text ready
17:12:30 <terceiro> https://cryptpad.fr/pad/#/2/pad/edit/G3lUnTYeccXpmHqtNdpC+tz2/ <<-
17:12:35 <sahilister> text for ref https://cryptpad.fr/pad/#/3/pad/edit/e6686c4275cf2d3991781ea8a44b9f8a/
17:12:47 <DLange> let's just add a paragraph on the CFP
17:13:14 <terceiro> I had done that in the link that I pasted above
17:13:19 <tumbleweed> it needs the bursary deadline included
17:13:36 <DLange> we should agree on one pad to edit...
17:13:45 <sahilister> (same pad)
17:14:11 <DLange> ok, that's good, thanks sahilister
17:17:23 <pwaring> anything else on registration?
17:17:37 <DLange> are we done with the pad?
17:18:07 <DLange> when do we get the XXXXTODO from the video team?
17:18:07 <[pirate]praveen> we need to fix a date for talk acceptance
17:18:23 <DLange> put in a rough date and send it
17:18:30 <DLange> you can always extend the deadline
17:18:36 <DLange> (as happens every year)
17:19:08 <tumbleweed> the video team wants 24 hrs notice for talk scheduling
17:19:16 <tumbleweed> that shouldn't affect your CFP
17:19:55 <DLange> doesn't need to go into the registration announcement either
17:21:21 <[pirate]praveen> if we don't need to mention, we can remove that sentence
17:21:39 <tumbleweed> think about it this way
17:21:46 <tumbleweed> you want time to vote on the talks and schedule them
17:21:51 <tumbleweed> so you should probably set a deadline
17:23:02 <[pirate]praveen> 1 week before debconf? or 2 weeks?
17:23:11 <nattie> we've previously had it longer, i think
17:23:28 <nattie> people need to be able to book their flights
17:24:05 <tumbleweed> nattie: you mean people who won't come if their talk isn't accepted?
17:24:16 <nattie> i suppose so
17:24:38 <[pirate]praveen> but confi
17:25:23 <DLange> terceiro: you likely do the schedule work again anyways ...
17:25:45 <DLange> ... how much before the conference would you want "all" submissions to be in ^?
17:25:55 <[pirate]praveen> but confirmed talks are not a nevessary condition to attendance
17:25:55 <[pirate]praveen> people come without a confirmed talk as well
17:26:37 <pwaring> if we say dc-4 weeks, we can always extend?
17:26:44 <tumbleweed> yeah, that's what we usually do
17:26:44 <nattie> sure
17:26:51 <tumbleweed> gets extra publicity and reminds people to submit
17:26:57 <tumbleweed> (most conferences operate like that)
17:27:08 <DLange> ok, let's put that in the pad please so sahilister can send
17:27:14 <pwaring> okay, let's go for that then
17:28:15 <[pirate]praveen> 10th August?
17:28:19 <DLange> inserted 31. August
17:28:34 <[pirate]praveen> 31st gives only 2 weeks
17:28:45 <nattie> 10th sounds good
17:28:51 <DLange> ok, then August 13?
17:29:02 <DLange> Thats an end of the week
17:29:16 <[pirate]praveen> fine
17:29:57 <pwaring> great, let's move on then
17:30:03 <pwaring> #topic Video team
17:30:20 <pwaring> mostly logistics items here about hiring and importing equipment
17:30:34 <tumbleweed> video team had a meeting this morning
17:31:21 <tumbleweed> we're still confirming import processes. And haven't contacted started on local hire investigations yet
17:32:26 <pwaring> thanks
17:32:32 <pwaring> is there anything we need to discuss now?
17:32:46 <tumbleweed> nope
17:32:56 <tumbleweed> oh, and still waiting on floor plans from the infopark auditorium
17:33:34 <pwaring> #topic Progress on Haifa DebConf
17:33:41 <pwaring> tzafrir: do you want to give an update here?
17:35:13 <tzafrir> Hi, carina_ talked with the CS department rep today.
17:36:38 <tzafrir> It seems that the professor we assumed would also be on the staff of the CS faculty is not listed among their staff and only as a lecturer.
17:36:58 <tzafrir> So we're working on getting a sponsor there right now.
17:37:07 <tzafrir> (we have a list of candidates)
17:38:09 <pwaring> ok, thanks for the update
17:38:52 <pwaring> #topic Meeting schedule
17:39:05 <pwaring> Next meetings will be 26th June and 10th July, same time (17:00 UTC)
17:39:09 <pwaring> #topic AOB
17:39:12 <pwaring> anything else before we finish?
17:40:05 <DLange> seems we're good
17:40:16 <pwaring> okay, thank you all for coming and see you in two weeks!
17:40:20 <pwaring> #endmeeting