16:58:11 <pwaring> #startmeeting
16:58:11 <MeetBot> Meeting started Mon May 15 16:58:11 2023 UTC.  The chair is pwaring. Information about MeetBot at http://wiki.debian.org/MeetBot.
16:58:11 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic.
16:58:14 <pwaring> #topic Roll call
16:58:19 <pwaring> say hi if you're here!
16:58:26 <nattie> hello, bread products?  it's me, nattie
16:58:47 <PirateBady[m]> hi
16:58:48 <DLange> hi if you're here
16:58:52 <bhe[m]> Hello
16:59:16 <anupaannjoseph[m]> Hi
16:59:29 <gwolf> hi from the side!
17:01:03 <pwaring> #topic Finance
17:01:20 <pwaring> is the venue contract still pending signature (and presumably also affects the advance payment)?
17:01:52 <[pirate]praveen> hi
17:02:24 <bhe[m]> Yes, SPI suggested couple of changes. Need to correct that with hotel team.
17:03:15 <pwaring> ok
17:03:23 <pwaring> #topic Website
17:03:53 <pwaring> anything to update on the website? there are a few MRs but they seem to be moving forward
17:04:38 <DLange> would be nice to know what we still need to do for opening registration, if anything
17:05:25 <PirateBady[m]> hi. almost all of the comments on that MR are reviewed. hoping to be get it completed in a couple of days.
17:05:40 <pwaring> I think the visa info is the main big missing piece
17:06:08 <pwaring> #link https://salsa.debian.org/debconf-team/public/websites/dc23/-/merge_requests/33
17:07:22 <pwaring> #topic Sponsorship team
17:07:32 <DLange> chucking along
17:07:43 <pwaring> I think we've had another sponsor or two?
17:08:08 <DLange> yes, I did not count since the last meeting but a few more
17:08:20 <DLange> some are pending as well with Anisa, I think
17:08:40 <DLange> (I was traveling so did not pay attention to sponsor emails synchronously)
17:08:40 <tumblingweed> Ohi, sorry I'm late
17:08:56 <DLange> yeah, moored well, tumblingweed?
17:09:03 <tumblingweed> Yep
17:09:23 <pwaring> #topic Visa team
17:09:48 <DLange> tumblingweed: can you quickly update us on what is missing for opening registration still?
17:10:02 <pwaring> actually let's jump to that
17:10:04 <DLange> (may be visa stuff, so may be we are in the right topic :))
17:10:05 <pwaring> #topic Registration
17:10:14 <DLange> or that :)
17:10:18 <pwaring> I think these topics can probably be merged
17:10:39 <tumblingweed> Yeah visa page MR needs to land
17:10:48 <tumblingweed> Otherwise we're all ready
17:10:59 <DLange> shall I click merge? :)
17:11:26 <tumblingweed> We do need the outstanding information to be provided
17:11:46 <tumblingweed> But as it stands, the mr is a nett improvement
17:11:48 <DLange> ooh, damn, who's task is that?
17:12:54 <tumblingweed> Visa team for one bit. Registration for another
17:13:56 <DLange> can we / shall we assign tasks?
17:14:17 <DLange> (as in meetbot #action)
17:15:13 <pwaring> I'll action them to the teams
17:15:29 <pwaring> #action Visa team to provide outstanding info for merge requests
17:15:38 <pwaring> #action Registration team to provide outstanding info for merge requests
17:16:02 <pwaring> anything else on registration?
17:16:40 <DLange> we seem to have some inquiries on when the registration opens
17:17:20 <DLange> can we set a date to communicate already?
17:17:50 <DLange> or are we unsure about when the teams can provide the info and are the essential for opening registration?
17:18:33 <pwaring> I don't think we can set a date until we have the visa info at least
17:18:52 * taffit wakes up, sorry.
17:19:15 <pwaring> perhaps we could aim for the MR to be complete by the next meeting, if that's realistic?
17:19:24 <DLange> pwaring: why? We do not ask anything relevant to Visa in the wafer forms, do we?
17:19:41 <pwaring> DLange: I don't know, but visa seems pretty important if you're coming from outside India
17:20:02 <DLange> yes, virtually everybody non-Indian will need one this time
17:20:37 <DLange> but having the info updated on a website is not a prerequisite for registration, I'd say it is a convenience only
17:21:14 <DLange> (we have been in wait mode for this for a few weeks now already, so trying to push it a bit :))
17:21:35 <pwaring> okay, let's say the goal is to have the registration pre-reqs for the next meeting
17:21:56 <pwaring> #topic Video team
17:22:05 <pwaring> tumblingweed: was there anything you wanted to raise / discuss here?
17:22:16 <pwaring> I added this a couple of meetings ago so that we didn't forget it
17:23:22 <tumblingweed> There will be an equipment list for the team next meeting
17:23:53 <pwaring> great
17:24:19 <gwolf> pwaring: TBH, the importance of visa information is a bit inflated, if it is such a blocker
17:24:37 <gwolf> For people in the vast majority of countries, getting the visa right for India is not much of a hassle
17:24:54 <gwolf> It _is_ a step that has to be taken care of in advance, but it's not something likely to be denied
17:25:49 <tumblingweed> Yeah
17:25:51 <gwolf> And also, registration often has been useful for people to _start_ planning, to have prospective numbers, etc - It's not that people will register and forget about it...
17:26:22 <DLange> we have a re-confirmation process in wafer
17:26:30 <DLange> for those that do otherwise :)
17:26:32 <gwolf> of coruse.
17:26:37 <gwolf> course, even.
17:27:36 <pwaring> okay, let's move on to DC24
17:27:43 <pwaring> #topic Progress on Haifa DebConf
17:27:50 <pwaring> tzafrir: do you have an update?
17:28:30 <tzafrir> We're waiting for a reply from the dorms regarding availability.
17:29:58 <pwaring> okay, sounds like it is moving forward
17:30:07 <pwaring> #topic Meeting schedule
17:30:18 <pwaring> Next meetings are 29th May and 12th June, 17:00 UTC as always
17:30:22 <pwaring> #topic AOB
17:30:24 <pwaring> anything else?
17:31:37 <DLange> (crickets)
17:32:13 <gwolf> Are we having a DebConf Cricket tournament?
17:32:15 <pwaring> okay, thank you all for coming and see you in two weeks!
17:32:18 <pwaring> #endmeeting