17:58:49 #startmeeting DebConf Team Meeting, agenda: https://deb.li/dc22meet 17:58:49 Meeting started Mon Jul 4 17:58:49 2022 UTC. The chair is tzafrir. Information about MeetBot at http://wiki.debian.org/MeetBot. 17:58:49 Useful Commands: #action #agreed #help #info #idea #link #topic. 17:59:05 #topic Roll Call 17:59:14 hi 17:59:24 Hello 17:59:25 hi 17:59:31 \o/ 17:59:32 Hi 17:59:36 hi 18:00:24 #topic Map of room layouts 18:00:25 hola 18:00:45 hi 18:00:51 I believe we cleared that. 18:01:02 Hi 18:01:22 yes, thanks 18:02:09 #topic A/V and network 18:02:35 this one too? tumbleweed (IRC) 18:02:43 we met with the ISP 18:03:03 we'll have to run our own video team network 18:03:25 some planning for that is in progress: https://wiki.debian.org/DebConf/22/Network 18:03:57 we're looking for network team volunteers 18:04:28 that's all on that topic 18:05:23 #topic Bursary and registration status 18:05:34 FYI room assignments are in progress 18:07:07 Any other update on this topic? 18:07:37 no other updates, I don't think 18:08:07 #topic Design: nametag 18:08:46 we will do the same what has been done in the last two debconfs. 18:09:06 a printed paper to be put inside a plastic holder 18:09:20 so, print on demand at the front desk? 18:09:29 yes 18:09:50 and the design of the name tag? 18:09:53 if there's space, a few polite phrases in Albanian might be nice to include (say, on the back) 18:10:16 (hello, please, thank you, that kind of thing) 18:10:38 "we come in peace", "two beers please" 18:10:41 tumbleweed (IRC): lets wait two more days, our designer has almost finished stickers and such,, so we can call those images 18:10:49 but definitely need your help 18:10:52 OK 18:12:50 The same applies for the design of the food vouchers? 18:13:08 it does, we will design that by ourselves and print it 18:13:27 we dont need tumbleweed (IRC) help in that case 18:14:10 one question 18:14:39 as my memory has failed me. When do we give out the name tags and other swag? First day of debconf? 18:14:45 when people check in 18:14:47 on arrival 18:15:22 or as close to that as possible, if things haven't arrived yet (such as t-shirts) 18:16:00 understood 18:16:41 but we probably need name tags and food tickets at the start of debcamp 18:17:26 yeah, effectively (when we've had to wait for the arrival of things), we've given out the actual swag a day or two later, but the nametags are the most urgent things 18:18:16 okay 18:20:00 #topic DEsign: T-shirt 18:20:01 that means we'll need: card for the nametags, holders, lanyards, and a colour laser printer 18:20:23 tzafrir (IRC): shall we go on faster please 18:20:33 tumbleweed (IRC): yes :) 18:20:52 #undo 18:20:52 Removing item from minutes: 18:21:04 when you say card 18:21:09 did we not have plain paper? 18:21:19 A4 is a bit big 18:22:14 i think we had A4 last times 18:22:20 ? 18:22:48 we used A4 for DC19... 18:22:49 i think we can check that outside the meeting and give you the info 18:23:17 you can fold A4 twice (so A6 result) 18:23:28 also there are probably existing design templates for badges from 18 and 19, which may be useful to your designer 18:23:30 that is what people can carry around their neck if you want to 18:23:53 yeah I guess folded twice we don't want a heavy card 18:24:13 but not very thin paper, either. If it has a map on it, it must be able to survive going in and out of the holder a few times 18:24:31 80gsm is probably fine 18:24:43 please... think about to put a venue map 18:24:56 we are thinking 18:25:03 and the bus lines that go (back) to ITP 18:25:04 \o 18:25:19 okay 18:25:35 and nattie's phone number (i.e. the front desk SIM you are getting) 18:25:46 #survivalinfo 18:26:58 Anything else on this topic? 18:27:07 shall we briefly discuss the details after the meeting? 18:27:30 would be good to see a design once the designer is sufficiently done 18:27:50 s/details/basic structure/ 18:28:06 (those interested please stay a few minutes after, thanks) 18:28:21 ok 18:28:44 #topic T-shirt 18:29:46 t-shirts design is done. They will be printed soon. We will be having the staff and video team t-shirts right away while the atendee ones may be delayed 18:30:32 I guess you went with only straight cuts, no fitted cut shirts? 18:30:32 that's actually good news as we can then look at the first batch and if there are issues left, they can fix them for the big set of attendee shirts 18:31:10 are the sizes close to the ones on our website? 18:31:35 no :( tumbleweed (IRC) 18:31:37 we cant make fitted cut 18:31:58 but the size itself yes 18:33:41 EnkelenaH[m]: how did you adjust fitted to straight size? 18:34:04 it's probably 2-3 sizes difference 18:34:28 or more. XL fitted = S straight on our size chart: https://debconf22.debconf.org/about/t-shirts/ 18:34:32 i would not say so, as I wore one and it seemed fine 18:37:29 is not good to send an announce about it? and people could select the proper size?? 18:37:45 there probably isn't time for that 18:38:15 I mean we can ask them to select the right size, but we can't give them very long to do that 18:38:31 EnkelenaH[m]: what's your deadline for needing quantities? 18:38:41 passed 18:38:45 :) 18:38:52 let's move on, then 18:38:52 at least we should order the size people specified and not just "M" regardless 18:39:04 DLange: we can't, for the fitted cuts 18:39:07 but there are like 70 fitted ones, and we are printing way more than needed 18:39:24 ack 18:39:25 well, what size did you order for fitted ones? 18:40:18 XL fitted = S straight (tumbleweed's logic) or XL fitted = XL straight (the more simple approach) 18:40:35 the more simple yes 18:40:47 they'll probably be too big for many people :) 18:40:48 but I think we have enough for both cases 18:42:00 so, we'd like the fitted cut people to feast and the other ones to go on a slim diet for two weeks please :-) 18:42:20 :P 18:42:26 we can probably change it 18:42:29 lets try tomorrow 18:42:38 good idea, please try 18:42:39 Valmir will send the new numbers 18:43:00 look at the size chart and then order the matching sizes (err on too large if you have to) 18:43:00 so lets just do -3? 18:43:12 no, see the line above 18:43:25 use the size chart and compare to the one from your T-Shirt printer 18:43:36 the supplier may also have advice about converting from our size chart to their shirts 18:43:58 they will have a size chart if they use branded shirts 18:44:01 okay, valmirio will handle it 18:46:55 Anything else on this topic? 18:47:31 #topic Swag order data 18:48:22 its ordered. Just these adjustements 18:51:12 #topic Job fair 18:52:53 Anything on the job fair? 18:54:54 We'd need to send potential participants from the sponsors some info. 18:55:11 E.g. when, what we provide, what they need to bring etc. 18:55:14 yeah, I will send that maybe tomorrow 18:55:33 cool. Ask for feeback who wants to participate. 18:55:41 That way you know how big (or small) to plan. 18:57:07 okay 18:57:45 #topic Info mail to attendees 18:57:50 Info mail to attendees with latest info on travel, regulations (vaccination, food import) and local number for front desk 18:58:22 could someone from localteam please talk to me about this? 18:59:18 after the meeting, that is 18:59:55 I can do this through might need to collect all the info 19:00:07 *though 19:00:57 arianit[m]: thanks. i'll talk to you afterwards, and we can see which info we already have and what needs finding 19:01:32 ok 19:02:03 #topic Next meeting 19:02:39 Debcamp? 19:02:42 in person 19:02:55 tzafrir: I just injected an agenda item 19:03:11 can we review https://salsa.debian.org/debconf-team/public/websites/dc22/-/merge_requests/75 ? 19:03:31 #undo 19:03:31 Removing item from minutes: 19:03:53 #topic Update to COVID-19 policy 19:04:09 whoops, a mistake was spotted 19:04:51 can a local confirm that that is correct 19:04:51 looks good tumbleweed (with gregoa comment applied) 19:06:00 I will confirm tomorrow 19:06:11 thanks 19:06:21 thanks tumbleweed! 19:06:43 will there be enough tests available for "we recommend … every 2 days during the conference"? 19:07:42 we can always buy more 19:07:54 they are available in every drug store 19:08:36 yeah 19:10:26 shall we finish up? 19:10:31 (I'm getting hungry) 19:10:37 #topic Next meeting 19:10:42 in person! 19:10:47 yeah! 19:10:48 Great 19:10:53 \o/ 19:11:18 #topic AoB 19:11:44 Any? 19:11:48 i would just like to wish everyone safe and pleasant travels :) 19:12:21 see you soon in Prizren 19:12:35 #endmeeting