18:00:57 #startmeeting DecConf22 Team: https://deb.li/dc22meet 18:00:57 Meeting started Mon Apr 18 18:00:57 2022 UTC. The chair is tzafrir. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:00:57 Useful Commands: #action #agreed #help #info #idea #link #topic. 18:01:22 #topic Toll Call 18:01:24 * tumbleweed waves 18:01:30 * DLange tolls 18:01:39 o/ 18:01:39 ahahhah hello :) 18:01:53 Hi 18:01:58 🙋 18:02:00 hi 18:02:08 hi if i'm here 18:02:08 hi 18:02:22 Hi 18:04:20 (crickets) 18:04:35 #topic Logistics for COVID-19 18:04:58 So, this is about the in-person conference. 18:05:16 we did budget tests and hygiene materials 18:05:39 and we now require attendees to commit to regular testing, if not vaccinated 18:06:53 we can setup quarantine rooms, and we would need volunteers to send food to those rooms if needed. 18:09:14 great 18:09:31 So it looks like this item is mostly OK. Moving on to the budget 18:09:53 there's 2.2 still 18:10:07 Right, 18:10:27 #topic Possibility of upgrading to single rooms 18:11:14 Anything on this topic? 18:11:24 this was added by nattie 18:11:26 about 2.2 It would be possible if the person would pay double the price, but still we'd prefer to not do this :) . For people with disabilities we could do something. 18:11:33 I believe some (more than a few) attendees would very much appreciate the possibility 18:12:16 and i believe they would be willing to pay for it, in order to be able to stay onsite 18:12:35 can we also get more information about the on-site accommodation on the website? e.g. photographs, internet access, shared bathrooms?, etc. 18:12:56 yeah, I can put some pictures 18:13:18 internet is not setup yet but will be 18:13:36 so all I could say is that there will be WiFi coverage 18:14:10 just so people know what to expect 18:14:47 people will ask if there are: pillow and bedding 18:14:59 there will be of course 18:15:10 we should list this all on the accommodation page 18:15:13 I can add that 18:15:15 yeah 18:15:30 what's the reason for not wanting to provide single rooms? (at attendees own cost) 18:15:45 you could ask the ITP what bandwidth they have to the Internet (as in available to us) 18:16:12 that quickly gets into a whole other topic of discussion 18:16:14 mainly because we did not agree with them for this, we agreed for two people on a room. 18:16:35 surely they would be fine with receiving more income 18:16:37 but (re internet) I think the point to list on the site is that there's wifi, with good coverage in every room (or something like that) 18:17:13 nattie: only if they've got the rooms available and would make a profit from them being used 18:17:47 the video team also - typically - asks for wired internet in the talk rooms 18:18:02 so if that is not documented yet, also good to ask what is available 18:18:02 would it be possible to find out if extra rooms could be available on request? 18:18:28 it would, but not a lot. We need to confirm the number of rooms a month prior 18:18:31 DLange: I'm busy working on the relevant video team docs 18:18:56 sorry, something is not clear 18:19:09 ? 18:19:12 bursary bedroom will be 2 person, right? 18:19:17 yes 18:19:32 the question here is whether we can provide a paid upgrade to 1-person per room 18:19:35 and if someone wants to pay, the badroom will be shared too? 18:19:46 yes 18:19:46 if someone wants to pay, right now, they have to go to a hotel 18:19:50 usually they are 1 person for paid bedroom 18:20:01 for 15 Eur? 18:20:09 let them pay 30, as we said above then yes 18:20:25 people pay for get a 1 person bedroom, even if you charge more 18:20:42 EnkelenaH[m], ok, 30 for single room seems fair 18:21:15 +1 18:21:38 what's the timeline on the internet being setup in the accommodation? what's our contingency when that slips to after the conference dates? 18:21:49 usually people pay for a room when they want single room :-) 18:22:05 can we hold the internet discussion for now 18:22:11 Mid June olasd (IRC) 18:22:17 phls: at the moment we aren't providing paid accommodation 18:22:24 the only way to get an onsite room is a bursary 18:22:39 the proposed change here is to allow people (who have a bursary) to pay an extra fee to get a room to themselves 18:22:42 no? 18:22:43 (as I understand it) 18:22:53 tumbleweed (IRC): I think we are 18:22:57 from the website: Self-paid accommodation 18:22:58 DebConf is providing 100 beds for people who want to pay for accommodation at ITP. 18:22:58 The cost is 15 Eur/night. If that number is filled, we will let you know. 18:23:04 we discussed this and we have the change on the website 18:23:07 oh, sorry, I think I missed that 18:23:12 ok 18:23:16 we are doing paid accommodation, never mind :) 18:23:29 :-) 18:23:31 I didn't budget for that 18:23:53 oh well, I'll go poke at that afterwards 18:23:55 there's always a budget 2.0 18:24:16 we don't currently have an easy mechanism to have 2 room prices on registration 18:24:19 BTW, people will pay via wafer, riggt? 18:24:33 yes 18:24:42 but we can add it 18:24:58 EnkelenaH[m]: Are we agreed that we'll offer single accommodation rooms at 30 EUR? 18:25:05 (should I go build that now?) 18:25:25 yes 18:25:33 OK 18:25:53 what about people with bursaries? 18:26:17 #agreed DebConf22 will offer single accommodation rooms at 30 EUR 18:26:37 given self-paid accommodation is available, I think it's fair to say you have to self-pay for a single room 18:26:46 (or get one for some special needs) 18:27:07 #action tumbleweed Build support for two different accomodation prices in wafer 18:27:55 do people agree with that? 18:28:27 ack 18:28:29 I do 18:28:39 +1 18:28:42 +1 18:28:44 OK 18:28:50 shall we move on to network infrastructure? :) 18:29:02 #topic Network Infrastructure 18:29:40 (For the readers: topic also discussed in the previou item) 18:29:50 The network is not setup, but it will be in the conference rooms and in the accommodation rooms 18:30:31 Before Debcamp? 18:30:55 yes 18:31:38 is there space planned for hacklabs? 18:31:45 (those need networking as well_) 18:32:08 yes there is, and of course they will be covered 18:32:10 is this a dedicated network for us? Or are we piggy-backing on existing infrastructure 18:32:26 dedicated 18:32:35 thats why its not setup yet 18:32:42 hiring wifi APs? routers, etc? 18:32:47 yep 18:32:54 we actually asked for sponsorship from them 18:33:00 when you know exactly what equipment we're getting, can you let us know? 18:33:01 and we are waiting until the end of this month 18:33:11 sure 18:34:01 https://www.ipko.com/en/ 18:34:09 this will be the provider, if its useful info :) 18:34:52 using existing wiring in the venue? or needing to do new runs for us? 18:35:18 new runs 18:36:09 lots of work :) and definitely space for unexpected problems there 18:36:36 it will be setup earlier than the conf days 18:36:44 does ipko do the venue networking setup, or are they just providing internet access? 18:36:56 the whole setup and everything 18:37:21 okay 18:38:23 sounds like we'll have some fun during DebCamp 18:38:27 yeah 18:38:45 it will be setup before that too :) 18:38:46 networking hardware lead times are pretty fluid these days, but as long as it's a provider with existing stock, maybe we'll be okay? 18:39:18 #info Conference site will be wired with a new network for us before the conference 18:39:21 I hope they have a lot of WiFi APs. We tend to have a lot more devices than a typical event 18:39:23 may be, may be. Or we'll run fibre between buildings again ourselves. 18:39:27 Not the first time :) 18:40:04 Any information we need to provide them? 18:40:21 we should communicate the video team needs with them 18:40:32 would be good to see a plan what ITP intends to have set up 18:40:38 then we can comment on that 18:40:43 I'll dig out the documents we've provided to previous local network teams 18:41:47 I'm traumatized with cables between buildings :-) 18:42:36 but wit a compeny dealing with that, I'm sure it will much better 18:42:41 Anything else to do in the coming two weeks? 18:42:41 company 18:44:38 #topic Budget 18:44:53 As mentioned: approved. 18:45:07 And we saw one item missing. 18:45:16 Anything else on this topic? 18:46:32 #topic Remote contingency planning 18:47:02 Any news here? 18:48:46 No plans? 18:49:17 So schedule next meeting? 18:49:24 no news 18:49:35 #topic Next meeting 18:49:40 2nd May? 18:50:08 In two weeks: May 2nd, 18:00 UTC? 18:50:27 sounds good 18:50:59 #agreed Next meeting will be held at Mon. May 2nd, 18:00 UTC 18:51:05 I see no reason to change the currentl schedule (or to rediscuss it every time TBH) 18:51:20 though at some point we may want to go weekly 18:51:22 closer to the time 18:52:19 #topic AoB 18:52:21 Any? 18:52:57 I had something and I'm trying to remember 18:54:39 Any luck? 18:55:09 EnkelenaH[m]: how is the workload on the local team in your opinion? 18:55:19 manageable? is the team overworked? 18:56:34 please let us know, and ask for help! specially for things that do not absolutely require being physically close 18:56:41 there are a lot of stuff going on as we know, but no its manageable so far. We are 6 people working continuously 18:56:55 will do terceiro (IRC) thank you! 18:57:55 I don't have anything else 18:57:58 for now 18:58:05 So with that I guess we can conclue. Thanks everybody! 18:58:17 #endmeeting