18:00:08 #startmeeting 18:00:08 Meeting started Mon May 10 18:00:08 2021 UTC. The chair is nattie. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:00:08 Useful Commands: #action #agreed #help #info #idea #link #topic. 18:00:13 and as if on cue! 18:00:17 hello 18:00:18 anyway 18:00:21 #topic roll call 18:00:24 Hi 18:00:26 * bittin^ is here 18:00:26 Hello o/ 18:00:33 * amacater is here 18:00:42 o/ 18:00:44 Say hello if you are here for the meeting. Not? :) 18:00:52 hi! (i'm from the Community Team) 18:00:54 * nattie is definitely not here for the meeting 18:01:03 what mollydb said 18:01:29 (FYI Community Team, you're on after we go through the last meeting's actions) 18:01:48 Hey, look at all these people who are here! 18:02:06 * mollydb doesn't feel any pressure at all. 18:02:27 we really are mostly harmless here 18:02:42 #topic last meeting's actions 18:02:57 yeah yeah, and then you ask if one can help and then... tons of invoices to make for Debian France :P 18:03:02 ***harmless*** 18:03:03 :D 18:03:08 hi 18:03:21 #info tumbleweed has composed and sent a mail to people involved in design 18:03:45 #info tumbleweed has also based a very preliminary budget on last year's budget 18:04:23 i'll wait to ask terceiro about the CFP as that's actually a later agenda item 18:04:37 hi (sorry) 18:04:48 Hi 18:04:50 * terceiro missed the roll call 18:04:51 terceiro: we'll do the CFP later, fear not 18:05:16 #topic Community Team - CoC and enforcement 18:05:16 What's the point of using #topic to change the topic rather than /topic? 18:05:25 mollydb, amacater: the floor is yours 18:05:38 Noisytoot: they're MeetBot commands 18:05:40 hi 18:05:40 Noisytoot: the bot writes it to the meeting minutes 18:05:42 Noisytoot: to get the meeting bot to log 18:06:04 Noisytoot: MeetBot changes the topic conveniently, but the command also serves at defining the topics in the logging part 18:06:14 nattie: :) 18:06:44 We want to talk a bit about the incident response/Code of Conduct enforcement at DebConf 18:06:45 OK. Just to register the CT presence and to ask nicely if we could possibly have either a BOF or a Bits from CT team session: also to check what needed to be done from us - mollydb pck up 18:07:15 There's what we think will be needed, but also what you think will be needed. 18:07:48 Are there plans for channel mods, etc? 18:07:54 re a BoF or similar - please register a session, and i should think that would be fine 18:08:10 you really are needed 18:08:44 i believe there was a list last year of channels mods and similar, as well 18:09:01 Are you likely to need us for DebCamp as well? 18:09:11 (which i can go look for, or if anyone happens to have it to hand...) 18:09:33 channel mods are also useful for q/a, techy questions or helping people find which room a talk is in 18:09:43 From our side, our current plans are to keep track of email and generally be available for responding to incidents as they come up. Mostly in our experience this is telling people to be nice, but in unfortunate cases it could mean things like asking people to leave the event, etc. How would the rest of the DC team like to interface with that? 18:09:55 will chat be Matrix-based this time? 18:10:22 (I know this was discussed in the video team but I don't know about what was decided.) 18:10:39 that, i don't know. sorry 18:10:42 And another question is whether anyone from the general DC team is interested in being more directly involved in incident response? 18:11:48 we might have to take a bit of time to get back to you on that one 18:12:08 in general, all debconf-ctte members and debconf IRC ops have IRC moderation 18:12:13 ... rights 18:12:34 #info the Community Team would like to know whether someone from the general DebConf team would like to be more directly involved in incident response 18:12:36 I guess we can/should give those rights to the CT as well 18:12:38 at libreplanet we could act on something then report it, or report the incident 18:13:49 mollydb, i think 'asking' people to be nice, rather than telling them works better, at least first time 18:13:55 * amacater has foolish question: since this is online - what TZ are we in for sessions - how early/late do we need coverage 18:14:09 zleap: sounds good if its someone harssing someone badly it sounds better to act on it directly/ban the person then write it down and take care of it an hour later 18:14:21 amacater: that will depend on what times we end up arranging with speakers 18:14:36 and language-tracks 18:14:47 yeah, as long as actions are reported, that covers the backs of moderators 18:14:58 if we get Brazil and India tracks, these timezones will be filled 18:15:26 phls talked about wanting to run a Brazil track previous meetings 18:15:36 yes i remember that 18:16:39 amacater, mollydb: would you be willing to join us again at the next meeting so we can update you further? 18:16:49 * amacater says yes for me 18:16:52 nattie: yes 18:17:02 grand! 18:17:18 are we good to move on to design? 18:17:25 yea 18:17:31 can you record the Q on Matrix? 18:17:35 zleap: not ignoring you, but i think that's a conversation for outside of a meeting. though i do agree with you generally. :) 18:17:46 #topic design check-in 18:17:51 any news on design? 18:18:16 we know there's been a mail out to the non-lusophone designers, but i have no idea what the response has been 18:18:16 this week I will have a meeting with some design telegram group members 18:18:41 to talk about it and see if they have some ideas 18:18:47 cool. tell them we say hi! 18:18:56 nattie, ok :-) 18:19:48 we will make a jitsi talk and some kind of hands on 18:19:56 i did update my promo poster with the 2021 banner 18:20:12 #info phls will be meeting with design telegram group members this week 18:20:46 phls: will the jitsi talk be streaming, or is it not really public? 18:20:51 (just out of curiosity) 18:20:59 https://salsa.debian.org/zleap-guest/debconf2021poster 18:21:13 if that helps 18:21:23 it's public 18:21:37 and most probably in Portuguese :) 18:21:44 but on jitsi. Would you like a share the link? 18:22:05 only if you don't mind - perhaps just share it closer to the time? 18:22:16 yes, sure 18:22:19 I will send 18:22:20 #link https://salsa.debian.org/zleap-guest/debconf2021poster This poster has been updated 18:22:26 phls: obrigada 18:22:45 :-) 18:22:48 #topic CFP 18:22:54 terceiro: right, you're on! 18:23:03 we have a cfp draft 18:23:11 I was going to send it out during the weekend 18:23:26 but I reminded that I still need to setup the site infra to take the submissions 18:23:41 so it will go out soon(TM) as long as I figure this out 18:23:47 I'm hoping this week 18:24:04 this is setting up tracks, talk types etc and making sure everything is working 18:24:28 #info the CfP draft is nearly ready to go out, but depends on the infrastructure to receive submissions to be ready 18:25:27 #undo 18:25:27 Removing item from minutes: 18:26:03 #info the CfP draft is nearly ready to go out, but depends on the website infrastructure being set up (tracks, talk types, etc.) 18:26:21 What's ? 18:26:34 the thing on the two rows above 18:26:41 Noisytoot: that's the meeting minutes that MeetBot generates 18:26:47 nattie fixed it better formatted 18:26:48 Why does it print it like that? 18:26:55 or rather, a part that i just removed and rephrased because i wanted to be more specific 18:27:21 Noisytoot: have a look at the meeting minutes at the end of the meeting, it will make more sense in context 18:27:49 #topic Sponsors 18:28:08 DLange: your turn :) 18:28:38 should we do subtopics, or are you happy to just have it under one topic? 18:28:40 just wanted to ping a last time for people that want to join the sponsors' team for DC21 18:28:58 ideally folks that do fundraising for the next conferences as well 18:29:16 it seems we will go for a similar fee structure as DC20 18:29:26 * anisa is happy to continue 18:29:38 ... and we need to know whether we want to do sponsor logos on T-Shirts this time 18:29:40 #info sponsoring fees will likely be similar to the ones for DC20 18:29:41 what was the room name again, I could not find it the last time 18:30:07 see PM 18:30:23 thanks anisa! 18:30:48 DLange: depends on what it costs, and if the sponsors pay for it i guess ? 18:31:00 nattie: as T-Shirt queen, what's your take on logos? 18:31:05 and depends if its okay with the printing house of shirts we use 18:31:06 as a person who deals with shirts: if we do put sponsor logos, could we please have them (in SVG format) as early as possible? 18:31:09 but thats just my two cents 18:31:38 but yeah maybe could go to on the back of the shirts for the gold and platinum sponsors or something? 18:32:25 bittin^: it may surprise you, but that's pretty much what we've done at previous in-person debconfs, though the level required for inclusion on shirts has varied across years 18:32:47 we broke with tradition last year for the first time in a long while 18:33:00 nattie: you can have the logos, but if you promise the perk, you need to make sure they are printed well and in all shops you run print batches... 18:33:03 ah i see (sorry did not know that not been to any in person debconfs) 18:33:05 hence I was asking 18:33:13 I think some might feel uncomfortable wearing an advert for a sponser. Would there be alternative t-shirts available for those people? 18:33:44 we never had that seabass, not at a DebConf 18:33:44 DLange: that's partly why i've specified SVG 18:34:28 well, you (T-Shirt team) need to decide whether we do logos on the back 18:34:47 we'll discuss that a bit further then 18:34:48 sponsors' team will get you the logos but fulfillment is clearly in your ballpark then 18:34:55 okis 18:35:04 maybe a box that says sponsors and some smaller logos 18:35:35 bittin^: we can do a design after we have the yeah / nah decision on logos at all 18:35:42 #info the matter of sponsor logos on the t-shirts to be discussed further by the t-shirt team 18:36:09 DLange: sounds like a plan 18:36:19 i see the bit on the agenda about t-shirt production in Brazil - yeah, that's effectively what happened last year anyway 18:37:11 anything else on sponsors for now? 18:37:19 ack and we have that financially covered by a Brazilian sponsor (most likely) 18:37:22 nope 18:37:31 #topic budget 18:38:13 there is, as mentioned, a very preliminary budget, copied from last year's budget 18:38:22 #link https://salsa.debian.org/debconf-team/public/data/dc21-online/-/blob/master/budget/budget.ledger 18:38:42 voilà 18:39:17 i don't think tumbleweed is available this instant to tell us more 18:39:29 so 18:39:33 #topic fiscal sponsor 18:39:41 peb: are you still around? 18:40:34 looks like not, but that's fine 18:41:06 #info Debian France has been contacted to act as fiscal sponsor, but not yet replied 18:41:15 #topic AOB 18:41:28 i've been asked to make a note of the question about the chat protocol 18:42:07 #info Will the chat be matrix-based? 18:42:22 anything else before i set the next meeting date? 18:42:54 I'd like to ask about the scheduling for DebConf21 18:43:00 in what sense? 18:43:14 Is there someone who will be producing the XML and iCalendar files for the event? 18:43:27 If not, I would be most happy to volunteer for this. 18:43:39 i think wafer does that, but i think terceiro may know a more specific answer 18:43:48 we have a conference management system that does this, yes wafer 18:43:49 yeah, it does 18:43:51 (wafer being our conference management system) 18:44:10 Ah, I see 18:44:31 seabass, Are you going to use LPBot/Scheduloid? 18:44:38 but if you're not careful, you may find yourself dragged into website maintenance 18:44:38 it does need human sacrif^operators to do the scheduling once the accepted events are decided 18:45:07 nattie, haha I am quite used to getting myself into more than I bargained for at these sort of meetings :) 18:45:49 just for the sake of the logs minutes, would you all mind holding off for just a moment? i think if we schedule the next one and close this one, we can continue discussion in a less formal way in a moment 18:45:58 *logs and minutes 18:46:11 two weeks from now puts us at the 24th of May 18:46:23 sounds good 18:46:31 works for me 18:46:51 isn't it a bank holiday for some people? just checking 18:47:06 31st is a bank holiday in the UK 18:47:29 https://en.wikipedia.org/wiki/Whit_Monday 18:47:33 UK, where real holidays are bank holidays... 18:47:51 https://www.qppstudio.net/public-holidays-by-date/may-24.htm 18:47:57 not sure if Whit Monday is a holiday however or not 18:48:02 It is, IIRC 18:48:02 well, as long as people are fine with the 24th 18:48:17 #agreed next meeting 24th May 2021, 18:00 UTC 18:48:31 * nattie gently points out the direction in which timezones go 18:48:41 #endmeeting