=====================
#debconf-team Meeting
=====================


Meeting started by medicalwei at 14:29:22 UTC. The full logs are
available at
http://meetbot.debian.net/debconf-team/2018/debconf-team.2018-07-05-14.29.log.html
.



Meeting summary
---------------
* Roll call //  (medicalwei, 14:29:34)

* Accommodation  (medicalwei, 14:30:52)
  * we have 4 rooms at Jul 20-21, 50 rooms at Jul 21-29 and 75 rooms at
    Jul 29-Aug 6  (medicalwei, 14:31:57)
  * ACTION: paulliu to change the order of sleeping mats  (medicalwei,
    14:33:54)
  * ACTION: someone to write instructions on where to get key on 7/20
    (medicalwei, 14:34:39)

* Venue  (medicalwei, 14:34:43)
  * We are planning to change usage of the rooms, which will be updated
    to the git repo  (medicalwei, 14:35:04)
  * WiFi issue is likely to be resolved, except the possible lack of
    access points.  (medicalwei, 14:35:30)
  * We will have 10Gb fiber connection from MIRC to NCHC for streaming
    video to their VM.  (medicalwei, 14:36:27)
  * We have access to ES724 as storage room, with a lot of (dead)
    roaches.  (medicalwei, 14:36:38)
  * If anyone need early access to storage room, please contact
    medicalwei  (medicalwei, 14:36:54)
  * ACTION: anyone to name the conference rooms  (medicalwei, 14:37:56)

* Visa  (medicalwei, 14:38:55)
  * LINK:
    https://wiki.debconf.org/wiki/DebConf18/OpenDay#Conference_Room_1
    (jidanni, 14:38:58)
  * We've sent invitation signed by NCTU to people requesting eCode.
    (medicalwei, 14:40:09)

* Bursaries  (medicalwei, 14:40:35)

* Day Trip  (medicalwei, 14:41:08)
  * We have API over wiki for day trip  (medicalwei, 14:41:59)
  * Added Trip L for river tracing  (medicalwei, 14:42:07)
  * Wen Liao is requesting test run for Trip B  (medicalwei, 14:42:19)

* Transportation  (medicalwei, 14:43:27)
  * LINK: http://hisatisfy.hccg.gov.tw/ City bus info  (medicalwei,
    14:44:38)

* Budgeting  (medicalwei, 14:44:50)
  * Expenses updated to the ledger in git repo  (medicalwei, 14:45:02)
  * ACTION: medicalwei to update income ledger in git repo  (medicalwei,
    14:45:12)
  * ACTION: AndrewLee to request catering their receipts to SPI for
    reimbursement purpose asap.  (medicalwei, 14:45:36)

* Catering and Conference Dinner  (medicalwei, 14:46:28)
  * Already request receipts from catering provider.  (AndrewLee,
    14:47:15)
  * No suitable place for cooking in the venue, which is needed for
    conference dinner.  (medicalwei, 14:48:14)
  * ACTION: AndrewLee along with the catering provider for the place of
    conference dinner.  (medicalwei, 14:48:39)
  * catering provider will look place to rent in the campus.
    (AndrewLee, 14:49:07)

* Fundraising  (medicalwei, 14:50:12)
  * ACTION: medicalwei to measure optimal banner size at the venue
    entrance.  This will be done this Sunday.  (medicalwei, 14:50:39)
  * ACTION: medicalwei to make podium banners  (medicalwei, 14:50:49)
  * banners' lead time are 1-2 work days.  (medicalwei, 14:51:07)

* Swags  (medicalwei, 14:51:51)
  * All stuffs ordered  (medicalwei, 14:51:56)
  * Sample T-shirts received, but Yao can't wear them because the size
    of these T-shirts are too small. Seems no problem to me
    (medicalwei, 14:52:11)

* Child Care  (medicalwei, 14:52:55)
  * gavin had discussions with sitters  (medicalwei, 14:55:01)

* AOB  (medicalwei, 14:55:18)
  * paulliu's phone acts as emergency phone and contact for now.
    (medicalwei, 14:55:44)
  * LINK:
    https://wiki.debconf.org/wiki/DebConf18/Getting_Around#How_to_get_to_the_venue
    (jidanni, 14:56:41)
  * ACTION: someone to make arrival notes in PDF  (medicalwei, 14:57:30)
  * "Earthquake Survivor" Pollito is with Yao Wei \OwO/  (medicalwei,
    14:58:28)
  * LINK: https://debconf18.debconf.org/schedule/   (medicalwei,
    15:00:22)

Meeting ended at 15:03:18 UTC.




Action Items
------------
* paulliu to change the order of sleeping mats
* someone to write instructions on where to get key on 7/20
* anyone to name the conference rooms
* medicalwei to update income ledger in git repo
* AndrewLee to request catering their receipts to SPI for reimbursement
  purpose asap.
* AndrewLee along with the catering provider for the place of conference
  dinner.
* medicalwei to measure optimal banner size at the venue entrance.  This
  will be done this Sunday.
* medicalwei to make podium banners
* someone to make arrival notes in PDF




Action Items, by person
-----------------------
* AndrewLee
  * AndrewLee to request catering their receipts to SPI for
    reimbursement purpose asap.
  * AndrewLee along with the catering provider for the place of
    conference dinner.
* medicalwei
  * medicalwei to update income ledger in git repo
  * medicalwei to measure optimal banner size at the venue entrance.
    This will be done this Sunday.
  * medicalwei to make podium banners
* paulliu
  * paulliu to change the order of sleeping mats
* **UNASSIGNED**
  * someone to write instructions on where to get key on 7/20
  * anyone to name the conference rooms
  * someone to make arrival notes in PDF




People Present (lines said)
---------------------------
* medicalwei (82)
* jidanni (21)
* czchen (11)
* gavin (8)
* AndrewLee (7)
* MeetBot (3)
* znoteer_ (2)
* DLange (2)
* medicalwei[m] (1)
* paulliu (1)
* lenharo (1)




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