===================== #debconf-team Meeting ===================== Meeting started by medicalwei at 14:29:44 UTC. The full logs are available at http://meetbot.debian.net/debconf-team/2018/debconf-team.2018-06-28-14.29.log.html . Meeting summary --------------- * Roll call (medicalwei, 14:29:53) * Accommodation (medicalwei, 14:31:30) * bedding sets are ordered. (medicalwei, 14:35:47) * ACTION: olasd to add gender stats for accommodation (nattie, 14:36:20) * 250 bedding sets have been ordered (nattie, 14:38:17) * Daytrip (nattie, 14:38:25) * daytrips have each been given their own signup page (nattie, 14:39:43) * ACTION: medicalwei to poke if anyone wants to lead trips to Taipei. (medicalwei, 14:40:09) * website (nattie, 14:40:28) * Badge content changeset should be coming soon, for the size change (Japanese B5 -> A4) (medicalwei, 14:41:15) * LINK: https://salsa.debian.org/debconf-team/public/websites/dc18/blob/master/pages/schedule/important-dates.md (DLange, 14:42:30) * ACTION: olasd to fix dates on important dates page (nattie, 14:44:23) * Visa (nattie, 14:44:36) * Forgot to follow OCF.tw procedure when issue an invitation letter. Need to info OCF.tw when issue invitation letter. (czchen, 14:44:52) * ACTION: czchen will collect nationality, departure airport for people who got invitation letter as requested by OCF.tw. (czchen, 14:45:08) * ACTION: szlin to help czchen with visa matters (nattie, 14:46:12) * ACTION: szlin and paulliu to help czchen with visa matters (nattie, 14:46:24) * ACTION: nattie to sort out additions to visa mail alias (nattie, 14:47:27) * ACTION: DLange to deal with repo additions (nattie, 14:48:10) * Swag (nattie, 14:48:27) * Tshirt sample has been ordered and is expected (nattie, 14:48:54) * bags have been ordered (nattie, 14:49:05) * cups and cutlery have been approved for the budget and will be ordered soon (nattie, 14:49:22) * paper for badges has been ordered and received (nattie, 14:49:42) * LINK: https://matrix.org/_matrix/media/v1/download/matrix.org/LmFpMxPWPIrdjLRxzLFPjpzM badge papers look like this. (medicalwei, 14:50:12) * numbers for extra t-shirts are available in the sponsors repo (fulfillment file) (nattie, 14:52:05) * Venue (nattie, 14:53:03) * MIRC's WiFi is no longer maintained campus-wide but MIRC itself. We have to request configurations to MIRC's IT department again. (medicalwei, 14:53:09) * ACTION: medicalwei and AndrewLee to discuss with chuang (NCTU contact) about the current status of WiFI (medicalwei, 14:53:35) * budgeting (nattie, 14:54:22) * Keeping receipts, but not yet making it a journal. Probably need a push from pollo. (medicalwei, 14:54:37) * ACTION: medicalwei to make ledger-cli journal (medicalwei, 14:54:51) * 2018-06 v2 budget has been approved. The changes are the addition of dining tools and drinking cups. (medicalwei, 14:55:00) * Preliminary reimbursement requests for 43,615 TWD (about 1,430 USD) has been sent to SPI, to let OCF know how long does SPI take to reimburse budget. (medicalwei, 14:55:08) * conference dinner (nattie, 14:56:42) * AndrewLee will take the catering company to the venue for knowing the exact situation for conference dinner. (medicalwei, 14:57:34) * Child care (nattie, 14:58:43) * Sitters are signing contract with OCF (nattie, 14:58:59) * Sitters are discussing/designing activities for children (nattie, 14:59:13) * ACTION: Gavin to find a contact person for the sitters for when he is unavailable (nattie, 15:00:40) * AOB (nattie, 15:04:11) * ACTION: nattie to assess whether there is enough accommodation available to give single rooms to those willing to pay extra for them (nattie, 15:06:37) * next meeting 5 July, 14:30 UTC (nattie, 15:08:19) Meeting ended at 15:08:22 UTC. Action Items ------------ * olasd to add gender stats for accommodation * medicalwei to poke if anyone wants to lead trips to Taipei. * olasd to fix dates on important dates page * czchen will collect nationality, departure airport for people who got invitation letter as requested by OCF.tw. * szlin to help czchen with visa matters * szlin and paulliu to help czchen with visa matters * nattie to sort out additions to visa mail alias * DLange to deal with repo additions * medicalwei and AndrewLee to discuss with chuang (NCTU contact) about the current status of WiFI * medicalwei to make ledger-cli journal * Gavin to find a contact person for the sitters for when he is unavailable * nattie to assess whether there is enough accommodation available to give single rooms to those willing to pay extra for them Action Items, by person ----------------------- * AndrewLee * medicalwei and AndrewLee to discuss with chuang (NCTU contact) about the current status of WiFI * czchen * czchen will collect nationality, departure airport for people who got invitation letter as requested by OCF.tw. * szlin to help czchen with visa matters * szlin and paulliu to help czchen with visa matters * DLange * DLange to deal with repo additions * medicalwei * medicalwei to poke if anyone wants to lead trips to Taipei. * medicalwei and AndrewLee to discuss with chuang (NCTU contact) about the current status of WiFI * medicalwei to make ledger-cli journal * nattie * nattie to sort out additions to visa mail alias * nattie to assess whether there is enough accommodation available to give single rooms to those willing to pay extra for them * olasd * olasd to add gender stats for accommodation * olasd to fix dates on important dates page * paulliu * szlin and paulliu to help czchen with visa matters * szlin * szlin to help czchen with visa matters * szlin and paulliu to help czchen with visa matters * **UNASSIGNED** * Gavin to find a contact person for the sitters for when he is unavailable People Present (lines said) --------------------------- * nattie (84) * medicalwei (45) * jidanni (15) * olasd (12) * czchen (11) * DLange (11) * MeetBot (9) * paulliu (6) * zumbi (6) * gavin (4) * szlin (4) * taowa (2) * bremner (2) * AndrewLee (2) * pollo (2) * znoteer_ (2) * lenharo (1) * larjona (1) Generated by `MeetBot`_ 0.1.4 .. _`MeetBot`: http://wiki.debian.org/MeetBot