===================== #debconf-team Meeting ===================== Meeting started by medicalwei at 14:29:50 UTC. The full logs are available at http://meetbot.debian.net/debconf-team/2018/debconf-team.2018-06-21-14.29.log.html . Meeting summary --------------- * Roll call (medicalwei, 14:29:54) * Job Fair (medicalwei, 14:31:05) * ACTION: website team to update https://debconf18.debconf.org/schedule/important-dates/ to correct date of job fair (medicalwei, 14:32:31) * Opening Ceremony (medicalwei, 14:33:26) * ACTION: website team to update https://debconf18.debconf.org/schedule/important-dates/ to correct date of opening ceremony (medicalwei, 14:34:05) * Conference Dinner (medicalwei, 14:36:08) * ACTION: medicalwei to remind gwolf about building the conference schedule (medicalwei, 14:41:42) * AGREED: Dinner starts at 6pm (including conference dinner) (medicalwei, 14:44:38) * Accommodation (medicalwei, 14:52:44) * LINK: https://wiki.debconf.org/wiki/DebConf18/Accommodation#Maps Venue floor plans (medicalwei, 14:53:22) * Bedding supplies: quoted and ready to order when cashflow is okay? (medicalwei, 14:53:32) * Bedding supplies: quoted and will order tomorrow (medicalwei, 14:54:25) * LINK: https://goods.ruten.com.tw/item/show?21103242267909#qa&p=1 (paulliu1, 14:57:14) * LINK: https://goods.ruten.com.tw/item/show?21103242267909#qa&p=1 (medicalwei, 14:59:05) * Budgeting (medicalwei, 15:05:50) * We seems have to add drinking cups and dining tools into our swags , for: (medicalwei, 15:06:17) * OCF.tw needs a trial run of SPI's reimbursement workflow. We need to send RT ticket to SPI for reimbursing T-shirts and towels. (medicalwei, 15:06:38) * OCF requests SPI to pay full amount. (medicalwei, 15:06:59) * We may also reimburse travel bursaries of panel speakers in MEET TAIWAN, and wire transfer the money to SPI. (medicalwei, 15:07:28) * LINK: https://wiki.debian.org/Teams/DPL/Reimbursement#SPI (DLange, 15:09:04) * Venue (medicalwei, 15:09:04) * Venue (medicalwei, 15:09:25) * NCTU seems cannot provide on-site Wi-Fi as promised since they removed their campus-provided access points in MIRC elsewhere than the conference rooms (medicalwei, 15:10:14) * ACTION: medicalwei to discuss with NCTU and possibly company he has contact for backup plans (medicalwei, 15:11:13) * Swags (medicalwei, 15:11:57) * Lanyards and badge sleeves: arrived (medicalwei, 15:12:04) * T-shirts: ordered (medicalwei, 15:12:09) * Towels: ordered (medicalwei, 15:12:13) * Bags: finalizing design (medicalwei, 15:12:19) * Dining tools: quotes ready (medicalwei, 15:12:28) * Drinking cups: quotes ready (medicalwei, 15:12:33) * Open Day (medicalwei, 15:15:05) * The Dean will give the Opening Remarks. (medicalwei, 15:16:07) * Content (medicalwei, 15:16:59) * CfP has ended, so all talks for official schedule have been received (gwolf, 15:18:13) * nicoo is looking into the invited speakers area (medicalwei, 15:18:50) * Bursaries (medicalwei, 15:22:18) * 41 accepted 23 pending (medicalwei, 15:24:40) * Childcare (medicalwei, 15:26:02) * OCF accepts the format of babysitters contract, and the contract will be signed by sitters. (medicalwei, 15:27:09) * the work time for sitters is around 8 hours (medicalwei, 15:28:42) * Visa (medicalwei, 15:30:36) * eCode request is sent to NCTU. They will send them to government. (medicalwei, 15:31:38) * ACTION: czchen will send a mail about current eCode situation and suggest people to get regular VISA first. (czchen, 15:32:59) * Insurance (medicalwei, 15:35:06) * OCF is waiting invoice from insurance company now (medicalwei, 15:37:04) * AOB (medicalwei, 15:37:24) * ACTION: send an welcome email with arrival info to attendees (medicalwei, 15:38:36) * Hackmd - would like to provide us conference plan service for advertising exchanges (medicalwei, 15:39:36) * LINK: https://wiki.debconf.org/wiki/DebConf18/Getting_Around#How_to_get_to_the_venue (jidanni, 15:40:05) * AGREED: Next meeting time: 2018-06-28 22:30 UTC (medicalwei, 15:42:46) Meeting ended at 15:42:54 UTC. Action Items ------------ * website team to update https://debconf18.debconf.org/schedule/important-dates/ to correct date of job fair * website team to update https://debconf18.debconf.org/schedule/important-dates/ to correct date of opening ceremony * medicalwei to remind gwolf about building the conference schedule * medicalwei to discuss with NCTU and possibly company he has contact for backup plans * czchen will send a mail about current eCode situation and suggest people to get regular VISA first. * send an welcome email with arrival info to attendees Action Items, by person ----------------------- * czchen * czchen will send a mail about current eCode situation and suggest people to get regular VISA first. * gwolf * medicalwei to remind gwolf about building the conference schedule * medicalwei * medicalwei to remind gwolf about building the conference schedule * medicalwei to discuss with NCTU and possibly company he has contact for backup plans * **UNASSIGNED** * website team to update https://debconf18.debconf.org/schedule/important-dates/ to correct date of job fair * website team to update https://debconf18.debconf.org/schedule/important-dates/ to correct date of opening ceremony * send an welcome email with arrival info to attendees People Present (lines said) --------------------------- * medicalwei (142) * gwolf (66) * jidanni (43) * DLange (30) * paulliu1 (20) * AndrewLee (17) * czchen (14) * gavin (14) * MeetBot (9) * olasd (7) * bremner (4) * szlin (4) * lenharo (3) * zumbi (2) * phls (2) * medicalwei[m] (1) * luca (1) * taowa (1) Generated by `MeetBot`_ 0.1.4 .. _`MeetBot`: http://wiki.debian.org/MeetBot