===================== #debconf-team Meeting ===================== Meeting started by medicalwei at 14:29:49 UTC. The full logs are available at http://meetbot.debian.net/debconf-team/2018/debconf-team.2018-05-17-14.29.log.html . Meeting summary --------------- * Roll call (medicalwei, 14:29:58) * Open Day (medicalwei, 14:32:04) * AndrewLee is in charge of most of the open day sessions. (medicalwei, 14:32:22) * paulliu will host the opening of Open Day, and talk about DFSG to the general public (medicalwei, 14:34:03) * ACTION: AndrewLee to fill the schedule of confirmed speakers. (medicalwei, 14:34:39) * Venue (medicalwei, 14:35:21) * medicalwei sent Wi-Fi/ethernet configuration request to IT department of NCTU. They will have a captive portal free SSID for us. (medicalwei, 14:35:35) * ACTION: czchen to send email to confirm the room of Engineering Bldg 3 (medicalwei, 14:37:14) * Content team wants another BoF room (in MIRC, not in Engineering Bldg?) (medicalwei, 14:40:44) * Content (medicalwei, 14:42:47) * Content team is slowly going through the rating, but they had set the end of May as the (in-team) deadline for ranking (medicalwei, 14:42:52) * Content team expected to publish a preliminary schedule at mid-June. (medicalwei, 14:43:07) * Insurance (medicalwei, 14:44:09) * LINK: https://salsa.debian.org/debconf-team/public/data/dc18/blob/master/insurance/insurance.md required information from attendees (medicalwei, 14:45:15) * We need to collect passport name, passport number, date of birth for day drip insurance. (czchen, 14:45:37) * day trip insurance application needs to take place 2 days before event (medicalwei, 14:48:14) * ACTION: medicalwei to send a follow-up email for travel insurance for raison d'etre. (medicalwei, 14:52:13) * Registration (medicalwei, 14:52:26) * 380 attendees registered so far (DLange, 14:53:34) * we also need a page for personal data requests, and a statement for their personal data usage, probably along with confirmation. (medicalwei, 14:55:52) * Fundraising (medicalwei, 14:57:04) * LINK: https://salsa.debian.org/debconf-team/sponsors/sponsors/blob/master/dc18/fulfillment/fulfillment.md for sponsor windows please check the checklist (medicalwei, 14:57:42) * ACTION: czchen will check with NCTU about table / chair for jobfair. (czchen, 15:00:27) * ACTION: medicalwei to send a follow up email for correcting the job fair to 1 day and having sponsor booth available for longer days. (medicalwei, 15:05:34) * ACTION: czchen will check with sponsor about job fair / sponsor booth after we confirmed the days. (czchen, 15:06:09) * Budgeting (medicalwei, 15:06:37) * medicalwei is waiting for DPL's response. (medicalwei, 15:07:01) * AndrewLee needs to pay brewery before May 20. (medicalwei, 15:07:15) * expected to be approved in this week (medicalwei, 15:07:30) * we probably will send a budget update in June for stretch goals of swags (towels and chopsticks etc.) (medicalwei, 15:08:52) * ...DPL approved the budget DURING THE MEETING. (medicalwei, 15:10:49) * Swags (medicalwei, 15:11:01) * ACTION: medicalwei to order badge lanyards and sleeves since the budget have been approved \owo/ (medicalwei, 15:16:28) * Child care (medicalwei, 15:17:08) * 3-4 children needs childcare (medicalwei, 15:18:39) * childcare services will be paid from OCF (medicalwei, 15:19:24) * ACTION: medicalwei to send follow up email for childcare stuffs, and cc to gavin (medicalwei, 15:23:30) * Video team (medicalwei, 15:24:49) * ACTION: medicalwei and MGdesigner to check the AV equipment rental (medicalwei, 15:25:30) * Catering (medicalwei, 15:27:37) * AndrewLee needs statistics of special dietry and numbers of people for every meal (medicalwei, 15:29:47) * AndrewLee is finding catering alternatives. (medicalwei, 15:30:15) * ACTION: medicalwei to request OCF.tw to pay the brewery (medicalwei, 15:31:31) * Day Trip (medicalwei, 15:34:38) * AOB (medicalwei, 15:35:27) * LINK: https://hackmd.io/c/SJNqV3wqf/https%3A%2F%2Fhackmd.io%2Fs%2FBJv2CGJCz local team meeting log (medicalwei, 15:35:39) * olasd will get bursaries process going this weekend (medicalwei, 15:37:38) * bursaries review should be around 2 weeks depending on the reviewers availability (medicalwei, 15:38:57) * AGREED: next meeting at May 24 14:30 UTC (medicalwei, 15:39:15) Meeting ended at 15:39:39 UTC. Action Items ------------ * AndrewLee to fill the schedule of confirmed speakers. * czchen to send email to confirm the room of Engineering Bldg 3 * medicalwei to send a follow-up email for travel insurance for raison d'etre. * czchen will check with NCTU about table / chair for jobfair. * medicalwei to send a follow up email for correcting the job fair to 1 day and having sponsor booth available for longer days. * czchen will check with sponsor about job fair / sponsor booth after we confirmed the days. * medicalwei to order badge lanyards and sleeves since the budget have been approved \owo/ * medicalwei to send follow up email for childcare stuffs, and cc to gavin * medicalwei and MGdesigner to check the AV equipment rental * medicalwei to request OCF.tw to pay the brewery Action Items, by person ----------------------- * AndrewLee * AndrewLee to fill the schedule of confirmed speakers. * czchen * czchen to send email to confirm the room of Engineering Bldg 3 * czchen will check with NCTU about table / chair for jobfair. * czchen will check with sponsor about job fair / sponsor booth after we confirmed the days. * medicalwei * medicalwei to send a follow-up email for travel insurance for raison d'etre. * medicalwei to send a follow up email for correcting the job fair to 1 day and having sponsor booth available for longer days. * medicalwei to order badge lanyards and sleeves since the budget have been approved \owo/ * medicalwei to send follow up email for childcare stuffs, and cc to gavin * medicalwei and MGdesigner to check the AV equipment rental * medicalwei to request OCF.tw to pay the brewery * **UNASSIGNED** * (none) People Present (lines said) --------------------------- * medicalwei (119) * gwolf (31) * DLange (31) * czchen (30) * olasd (11) * nattie (10) * AndrewLee (9) * zumbi (8) * medicalwei[m] (7) * jidanni (7) * MeetBot (5) * znoteer_ (5) * szlin (4) * Atomic_dF5Zk (3) * tumbleweed (1) * cate (1) * _rene_ (1) Generated by `MeetBot`_ 0.1.4 .. _`MeetBot`: http://wiki.debian.org/MeetBot