===================== #debconf-team Meeting ===================== Meeting started by medicalwei at 14:31:05 UTC. The full logs are available at http://meetbot.debian.net/debconf-team/2018/debconf-team.2018-04-26-14.31.log.html . Meeting summary --------------- * Roll call (medicalwei, 14:31:14) * Open Day (medicalwei, 14:33:39) * ACTION: AndrewLee to arrange time slots. (medicalwei, 14:34:02) * Morning sessions are fixed. (medicalwei, 14:34:54) * Fundraising (medicalwei, 14:36:36) * NCHC and III want to co-organize the event. (medicalwei, 14:36:53) * Please check if sponsor want to participate jobfair (medicalwei, 14:37:24) * AGREED: If co-organizers can meet the level equal to sponsors, we can give the perks in the same level. (medicalwei, 14:42:26) * Another wave of Taiwanese media exposure. https://technews.tw/2018/04/24/free-software-debian-conference-first-hold-in-taiwan-wil-be-hosted-in-hsinchu-chiao-tung-university-during-summer-vacation/ (medicalwei, 14:44:13) * Budgeting (medicalwei, 14:44:47) * LINK: https://lists.debian.org/debconf-team/2018/04/msg00080.html (medicalwei, 14:44:58) * LINK: https://salsa.debian.org/debconf-team/public/data/dc18/tree/master/budget (DLange, 14:45:11) * ACTION: medicalwei to reevaluate the accommodation cost before sending the budget approval request (medicalwei, 14:51:48) * Venue (medicalwei, 14:58:16) * We seems cannot rent more rooms from NCTU. We have to look for existing rooms for unconferences. (medicalwei, 14:59:04) * ACTION: czchen to check if we can book rooms from Engineering Building. (medicalwei, 14:59:41) * ACTION: medicalwei to send requests to NCTU IT dept. for Wi-Fi and VLAN setup. (medicalwei, 15:00:59) * ACTION: czchen will book 2 rooms from engineering build 3, timeframe is 7/30, 7/31, 8/2, 8/3. (czchen, 15:02:05) * No Wi-Fi in dorm rooms. Only ethernet is available. (medicalwei, 15:02:20) * ACTION: someone to write FAQ to request attendees bringing their own ethernet cable and devices. (medicalwei, 15:03:39) * https://i.imgur.com/dgLLVxH.jpg Now we have Enrico Zini in the entrance of the venue (medicalwei, 15:06:10) * Swags (medicalwei, 15:12:54) * I am planning to order Gildan t-shirts printed by "myif". 150 TWD per 1 shirt (medicalwei, 15:13:19) * LINK: Catalog: https://i.imgur.com/t14G1tO.jpg (medicalwei, 15:13:34) * ACTION: medicalwei to make T-shirt samples and color schemes for people to choose from (medicalwei, 15:21:47) * AGREED: we print texts on the video team and orga members, which will be previewed. (medicalwei, 15:22:39) * Towels are 200 TWD per one, and is listed as stretch goal if we have more funds (medicalwei, 15:23:35) * LINK: https://i.imgur.com/KDRWfks.jpg (medicalwei, 15:23:49) * Child care (medicalwei, 15:24:47) * gavin is in touch with nattie about childcare (medicalwei, 15:26:03) * TSMC tour don't allow kids. (medicalwei, 15:26:50) * Video team (medicalwei, 15:27:16) * LINK: https://wiki.debconf.org/wiki/DebConf18/Videoteam The hire list (medicalwei, 15:28:07) * ACTION: medicalwei to contact MGdesigner for the hire list once budget is approved (medicalwei, 15:28:26) * Catering (medicalwei, 15:32:29) * 4cat is in charge of our catering (medicalwei, 15:34:50) * ACTION: szlin to ask 4cat if and how we can special food requests. (medicalwei, 15:35:29) * none: 194, vegetarian: 37, vegan: 14, other: 12 (gluten-free: 4) (medicalwei, 15:35:41) * Day Trip (medicalwei, 15:37:48) * We have NCHC tour, which is in walking distance. (medicalwei, 15:39:36) * Jidanni will start the registarion to NCHC from Jun 1, since TSMC tour registration closes at end of May) (medicalwei, 15:41:05) * Miscellaneous (medicalwei, 15:41:46) * LINK: Local team meeting log https://hackmd.io/c/SJNqV3wqf/https%3A%2F%2Fhackmd.io%2Fs%2FByOu6Y32f (medicalwei, 15:41:51) * AGREED: Next #debconf-team meeting at 2018-05-03 14:30 UTC (medicalwei, 15:43:01) Meeting ended at 15:44:22 UTC. Action Items ------------ * AndrewLee to arrange time slots. * medicalwei to reevaluate the accommodation cost before sending the budget approval request * czchen to check if we can book rooms from Engineering Building. * medicalwei to send requests to NCTU IT dept. for Wi-Fi and VLAN setup. * czchen will book 2 rooms from engineering build 3, timeframe is 7/30, 7/31, 8/2, 8/3. * someone to write FAQ to request attendees bringing their own ethernet cable and devices. * medicalwei to make T-shirt samples and color schemes for people to choose from * medicalwei to contact MGdesigner for the hire list once budget is approved * szlin to ask 4cat if and how we can special food requests. Action Items, by person ----------------------- * czchen * czchen to check if we can book rooms from Engineering Building. * czchen will book 2 rooms from engineering build 3, timeframe is 7/30, 7/31, 8/2, 8/3. * medicalwei * medicalwei to reevaluate the accommodation cost before sending the budget approval request * medicalwei to send requests to NCTU IT dept. for Wi-Fi and VLAN setup. * medicalwei to make T-shirt samples and color schemes for people to choose from * medicalwei to contact MGdesigner for the hire list once budget is approved * szlin * szlin to ask 4cat if and how we can special food requests. * **UNASSIGNED** * AndrewLee to arrange time slots. * someone to write FAQ to request attendees bringing their own ethernet cable and devices. People Present (lines said) --------------------------- * medicalwei (165) * DLange (44) * jidanni (25) * bremner (21) * olasd (20) * czchen (19) * nattie (15) * pollo (6) * szlin (6) * MeetBot (3) * znoteer_ (3) * larjona (1) * lenharo (1) Generated by `MeetBot`_ 0.1.4 .. _`MeetBot`: http://wiki.debian.org/MeetBot