14:29:02 #startmeeting 14:29:02 Meeting started Thu Mar 29 14:29:02 2018 UTC. The chair is paulliu. Information about MeetBot at http://wiki.debian.org/MeetBot. 14:29:02 Useful Commands: #action #agreed #help #info #idea #link #topic. 14:29:08 #chair paulliu 14:29:08 Current chairs: paulliu 14:29:13 #topic 0 - Roll call 14:29:18 Please say hi and check the meeting agenda at: https://deb.li/3OYuV 14:29:20 hi 14:29:23 hi 14:29:24 Hi. 14:29:34 0/ 14:29:39 hi, i'm just looking :) 14:29:50 jo 14:29:52 hi 14:30:04 ok.. 14:30:06 #topic 1 - Local meeting initiated 14:30:16 So we have local meetings already in this week on Tuesday. 14:30:27 The meeting logs will be in https://deb.li/1veA (hackmd, in Chinese) 14:30:58 hi 14:31:15 Anything else need to discuss? 14:31:37 ok. next. 14:31:43 #topic 2 - Team Roles 14:31:57 (Sorry, my IRC bouncer delayed) 14:32:02 There are still some vanacies there needs to be filled. 14:32:47 ok. I'll try slow down a bit but we have many topics here.. :) 14:33:10 So if you want to take a role just take it. I'll be backed at all roles.. :) 14:33:39 Hi 14:33:41 #topic 3 - Open Day Speakers 14:34:17 Put the times on. 14:34:23 I had sent invitation email to the chairman of openchain project 14:34:25 Plan to invite Franklin Weng, and Bobby Tung 14:34:46 OK I will put the Tang time on. 14:34:52 We should invite some global people to give us a talk. 14:35:12 #action czchen will invite Franklin Weng, and Bobby Tung for open day 14:35:25 I think open day is more a local thing? 14:35:32 As I believe it will become too local. 14:35:46 Also, there are some invited speakers who were nominated (and that content@ might pick) who would be good Open Day speakers too 14:35:53 And not attractive to the locals (we have COSCUP etc.) 14:36:00 czchen: it's also good if some non-local DDs are motivated to show up 14:36:11 s/DDs/contributors/ 14:36:57 Any speaker list we can follow up? 14:37:09 (Thinking of Naomi Wu and Aurynn Shaw here) 14:37:17 yeah. is it possible to contact Linus Torvalds or RMS? 14:37:17 #link https://hackmd.io/c/SJNqV3wqf/https%3A%2F%2Fhackmd.io%2Fs%2FHJdhCWK9G 14:37:38 paulliu: Do we actively want that? 14:37:50 only as a panel ;) 14:37:59 #link https://en.wikipedia.org/wiki/Naomi_Wu 14:38:15 * medicalwei would like to leave Panel to Audrey Tang. 14:38:17 bremner: Seconded, if they have foam swords and mallets on hand 14:38:27 I would support people from the region more generally for open day 14:38:32 * nicoo nods 14:38:39 got it. 14:38:42 Some famous speakers will want $$$. 14:38:44 Naomi and Aurynn are both local 14:39:04 (Or local-ish, Aurynn being in .nz) 14:39:16 sounds good 14:40:07 Listed in hackmd. 14:40:17 ok. Seems we have some good lists here. Need an action. Who will try to contact Naomi Wu? 14:40:27 I'll ask some transgenders if they want to have a session... 14:40:29 * nicoo waves 14:40:32 I have no further topics. and, we can list the activities on hackmd page above.. 14:40:52 go to next topic? 14:40:53 paulliu: I can contact her, since I would need to do that for content@ anyhow 14:41:02 ok. Let's listed them first. And actions later. 14:41:03 (assuming we want a DebConf talk from her too) 14:41:15 #topic 4 - Fundraising 14:41:56 szlin is starting another round of fundraising campaign targeted to Taiwanese companies. 14:42:12 Seeking for contact window - TSMC, Delta networks, etc... 14:43:15 #action szlin seeks for contact window for fundraising. 14:43:16 Don't forget to ask if sponsor want to participate job fair. 14:43:23 I'll also try to ask some contacts. 14:43:30 TSMC Foundation said they don't fund conferences. 14:43:44 oops 14:43:47 But you should still mention Job Fair to them. 14:43:55 And TSMC not-fundation ? 14:44:28 But still try TSMC again, because I am a bad salesman. 14:45:30 nothing else. 14:45:32 anything else on this topic? 14:45:43 ok seems done. 14:45:51 #topic 5 - Visas 14:46:04 No update from Visas part. 14:46:40 Yeah. No updates here. Any questions or problems? 14:46:54 3...2...1...0 14:46:56 No problems from here. 14:47:01 #topic 6 - Websites 14:47:51 Jidanni is having problems reading the backlogs of main website changes 14:48:04 OK I use that link. 14:48:18 jidanni: yeah. thanks. solved. 14:48:28 :3 14:48:28 Anyway, wiki has lots of info but there is no link to it from the website. 14:48:51 yeah. we also get similar requests from social media. 14:48:53 Also https://wiki.debconf.org/wiki/DebConf18/Timeline 14:49:04 So, who will take actions to fix this? 14:49:18 We are having people gathered from TOSSUG and we are going to fix them 14:49:52 The website stuffs should be PR'd or bug requested on Salsa... 14:50:02 ...sorry, merge request, not pull request 14:50:13 ok. So it is waiting for reviewing? 14:50:30 Probably not... 14:51:20 I think I can file an merge request after the meeting 14:51:21 OK. So the merge request is already send out? 14:51:33 #action medicalwei to add wiki link to the main website 14:51:43 medicalweithanks. :) 14:51:54 Thanks. 14:52:02 #topic 7 - Venue 14:52:18 The latest booking status is in https://salsa.debian.org/debconf-team/public/data/dc18/blob/master/venue/NCTU.md 14:52:22 Please help to review it. 14:52:43 Main conference rooms are 8:00 ~ 20:00 14:52:56 5 meeting rooms are 24h 14:53:07 Rooms are lockable so we can keep cameras inside and lock the conference rooms. 14:53:17 5 meeting rooms are 8:00 ~ 17:00 14:53:42 We may have to help them clean up after the "conference dinner - taiwanese style" 14:53:43 Will we have keys or will the doors be unlocked for us? 14:54:02 taowa: Not sure about the detail right now, will check with NCTU. 14:54:28 Childcare room (ES510) needs not to be 24h 14:54:36 #action czchen will check with NCTU about room keys. 14:54:46 Maybe when giving the badge also give the dorm and conference key cards... 14:54:56 jidanni: that's done on front desk 14:55:29 Do we have the purpose of each rooms right now? 14:55:41 ES510 is for childcare AFAIK 14:55:55 We need 5 ~ 6 24h rooms, I just select the biggest 5 rooms for 24h 14:55:57 (though the wall outside the room might be too short) 14:56:42 Minor detail: are keycards labeled? 14:56:54 How can I get the purpose of each rooms? 14:56:57 taowa: i think we are using keys, not key cards... 14:57:29 czchen: (actually i don't know why they are asking me to use ES510, at least szlin and gavin asked me to take pictures of it) 14:57:30 Or can we change Childcare room to another non-24h room? 14:57:48 szlin gavin Any idea? 14:57:51 czchen: we can consult that later with gavin 14:58:17 #action czchen check the purpose of each rooms and update to https://salsa.debian.org/debconf-team/public/data/dc18/blob/master/venue/NCTU.md 14:58:23 nothing from me 14:58:42 We should have someone working on the venue WiFi 14:58:43 gavin: are you here? 14:58:54 Or we have to use the venue infrastructure which goes through captive portal 14:58:59 medicalwei: I will check network part 14:59:02 Ok, gavin will update later. 14:59:03 boo captive portal 14:59:04 OK 14:59:05 Is there other rooms apropriate for childcare? 14:59:12 #action czchen will check with NCTU about wifi 14:59:35 will there be a workstation available for FD? 14:59:51 (and video team, etc?) 14:59:57 czchen: contact Derix (I have his email, and I am going to PM it soon) 15:00:04 taowa: I guess all rooms are empty. 15:00:11 taowa: computers you mean? 15:00:24 medicalwei: yes 15:00:35 medicalwei: Contact Derix for what? wifi? 15:00:38 FD just need laptops but video team could be an issue now 15:00:41 czchen: yes 15:00:59 10% of attendeed laptops might be broken, so a few terminals would be good. 15:01:13 10% of attendees... 15:01:32 jidanni: well i've heard it non-issue in DC17 15:01:40 Also another update 15:01:42 They can fix or buy one nearby. 15:01:45 NCTU is trying to cover its expenses renting our venue by applying another fund from MOST (科技部) (this can be unrelated to our fundraising). 15:01:51 medicalwei: yes, but a computer is quite convenient, if available 15:02:14 They are asking us about the preliminary list of foreign invited speakers. 15:02:29 medicalwei: but laptops will do, if need be 15:02:36 If any from content team is here, please send me a list for it... 15:03:34 ping content team... ? 15:03:47 #action content team to send medicalwei a list of foreign invited speakers, for NCTU to apply fund for themselves. 15:04:01 ok. 15:04:04 medicalwei: someone needs to send them mail 15:04:13 send content@debconf.org 15:04:34 #action medicalwei to send content@debconf.org for asking a speakers list 15:04:54 #topic 8 - Video team 15:05:40 Computers/servers required for video team. Does that mean we should provide a empty desktop computer? 15:05:40 We still need some servers and computers for video team to capture/record/transcode/stream 15:06:24 Desktop computers that's powerful enough... listed in the FOSDEM meeting note 15:07:03 Nothing else from me during this week 15:07:24 ok. No actions here? 15:07:41 Someone to rent the servers and computers 15:07:43 I mean it sounds like we need to borrow some empty computers, right? 15:07:47 yes 15:08:19 ok. I'll try to see if that's possible. 15:08:43 #action paulliu looking into how to rent some desktop computers to NCTU. 15:09:06 Another new topic added. We also want to borrow a printer? 15:09:09 can some dept. at NCTU lend us computers? at my uni that would be possible 15:09:09 ok. 15:09:19 paulliu: I bought a inkjet printer 15:09:24 That's swags part 15:09:39 medicalwei: I will send you that 15:09:51 * nicoo was planning to do the content-teamy stuff after the meeting 15:09:55 bremner: Not sure. I know all those computers are windows. 15:09:58 nicoo: thanks! 15:10:05 paulliu: ah, right. 15:10:13 medicalwei: Where should I send that? 15:10:13 bremner: And we don't want to clean the OS, might lose the copyright. 15:10:18 re-imaging might make people upset 15:10:21 *license 15:10:22 ack 15:10:40 ok. Let me research that a bit. 15:10:49 #topic 9 - Swags 15:10:58 The last resort is to buy computers right in NOVA 15:11:15 Ok. I am working on the badge prototype 15:12:33 I am sending the photos through Matrix but their IRC bridge seems wacky 15:13:43 The size of the badge will be in JIS B5 folded into B7 15:13:59 Also the price of each badge will be roughly 1.2 USD per person 15:14:27 The badge will be also printed on site, with useful information like venue maps, translations, stuff. 15:15:14 Be sure to have Map Expert Jidanni approve any maps, so they look good. 15:15:20 (I bought inkjet printer on my behalf btw, not to bother NCTU too much) 15:15:45 That's my part (despite the photos doesn't deliver 15:16:38 ok. cool. Thanks medicalwei. :) 15:16:40 Handing it over to paulliu 15:17:06 Just an info, for large printings like documentations. Using 7-11 laser printers seems to be cheaper than inkjet. 15:17:29 #topic 10 - Catering 15:17:36 paulliu: well no. I am massive printing color badges... 15:17:51 https://docs.google.com/document/d/1jtZYOJtkz9o4pGB9_xDgrF92bKyW9fEWsVQE8DVtmLQ 15:18:09 #link https://docs.google.com/document/d/1jtZYOJtkz9o4pGB9_xDgrF92bKyW9fEWsVQE8DVtmLQ 15:18:31 Proposal for catering (which is written in tradition chinese) 15:19:12 Can these vendors deal with gluten free ? As gluten free is not a common option in Taiwan. 15:19:26 These info. will be confirmed and uploaded into wiki in English afterwards 15:19:49 czchen: still in contact 15:20:12 ok. 15:20:13 Also please make vegan into considerations... (there's none in the list) 15:20:32 Also, put these information into git repository would be better 15:20:38 jidanni=super vegan 15:21:08 #action szlin will update the information into English. With Gluten-Free and Vegan options. 15:21:44 #topic 11 - Insurance 15:21:47 czchen: some volunteers are not familiar with git, that's why we use google doc for draft version 15:22:28 szlin: try hackmd or something easier and free XD 15:23:31 So for insurance. It is very clear. We have the plan in https://salsa.debian.org/debconf-team/public/data/dc18/blob/master/insurance/insurance.md 15:23:31 got it 15:23:56 estimate price is < 500 USD 15:24:08 still wait for detail price 15:24:22 nothing else 15:24:30 ok. thanks. 15:24:36 #topic 12 - Budgets 15:24:52 I haven't touched the budget part this week 15:25:04 But I told DPL that the list will be delayed for 2 weeks 15:25:15 I will start asking 新竹客運 bus co. about 訂金 deposit. 15:25:53 #action medicalwei, zumbi to work on budget to deliver it before 2018-04-07 15:26:12 Also we need consultances from DC committee 15:26:13 So do I include lunchboxes as separate item? 15:26:22 (I need a list of committee member >< 15:26:28 *members 15:26:33 Or is it part of your lunch budget? 15:26:38 jidanni: that's part of the budget 15:26:48 Good! 15:26:58 (I don't know what's otherwise) 15:27:23 So daytrip budget only needs bus money. 15:27:34 szlin please tell catcatcatcat that we don't need to order lunch on day trip 15:28:17 Really? I thought we just want to order the lunch and take out. 15:28:19 But my daytrip can only handle half of the 400 attendees... 15:28:24 (or switch to lunchboxes, stuffs) 15:28:31 Did I miss a thing, or is there no line item for content@ to actually invite speakers (as in, cover flights & housing) 15:28:33 ? 15:28:56 ok 15:30:04 medicalwei: only lunch? how about dinner 15:30:15 nicoo: Looks like there is no line item for content@, add one now. 15:30:19 szlin: i think we will be back to the venue during dinner time 15:30:53 Yes daytrip will be back at 5PM mostly. 15:31:47 Let's move on 15:31:59 ok. 15:32:02 czchen: Added one now, will prod people who took care of it for DC17 for an estimate 15:32:20 #action nicoo will update budget items for content@ 15:32:21 #action czchen add a line for budget for content@ 15:32:43 :D 15:32:57 #topic 13 - Day Trips 15:33:49 If there is a thunderstorm the attendees can wait in the science park building 15:33:57 Is the trip to National Space Organization free? 15:34:06 Yes free. 15:34:16 (I gave them VAT number and they said that's private info) 15:34:28 :/ 15:35:08 jidanni: You mentioned that if there are PRC citizens they need to be noticed to you prior? But I didn't see such information on public? 15:35:10 So we have 2 day trip plans 15:35:17 The bus will be for long trips to TSMC. 15:35:28 Neither of these trips accept PRC residents 15:35:48 Yes I mention PRC on https://wiki.debconf.org/wiki/DebConf18/DayTrip 15:35:48 Got it. 15:36:04 so we need a PRC friendly alternative? 15:36:16 PRC **CAN** go to Science Park 15:36:31 Not TSMC buildings though 15:36:32 just need to register earlier. 15:36:37 Oh... 15:36:50 PRC **CAN** go to TSMC!!! 15:37:11 jidanni: People will fail to register early, and we should have a forgetful-PRC-citizen option 15:37:20 Only Space Organizaion is not allowed. 15:37:53 Why earlier? Does that mean they are in different route? 15:38:17 paulliu: they probably need to hide stuffs from spies 15:38:24 Science Park just needs a little extra procedure. 15:38:26 (yeah the tension is high) 15:39:10 jidanni: ok. Got it anyway. Might need to make the wiki more clear. Like me still think PRC is not allowed anywhere. 15:40:34 ok. seems no further questions. 15:40:46 Also only two of my six itinieraries contain Space Organizaion and I am always on the lookout for PRC sounding names. And we did say "register early". 15:41:10 Got it. 15:41:42 We will be walking to the Science Park. "Healthy exercise". 15:41:42 #topic 14 - Accommodations 15:42:07 About the badge: https://matrix.org/_matrix/media/v1/download/matrix.org/klSSinMXgZpRPXvvixTCgXyR 15:42:28 jidanni: Does the wiki have info on which trips/routes include significant walking, and whether it can be avoided? Asking because some attendees cannot walk very far. 15:42:31 https://matrix.org/_matrix/media/v1/download/matrix.org/vMOjaWhDUTpOeNdUdBQIxOjP 15:42:52 OK I will put walking warnings on it. 15:42:59 Thanks <3 15:43:19 paulliu: We can rent sleeping bags or mats, since we have charged people fee that can cover them 15:43:29 #action jidanni to put walking warnings on wiki for daytrip. 15:44:06 medicalwei, ok. that's done already, right? 15:44:12 Does anyone reject the idea of renting these using the accommodation fee on registration? 15:44:35 (the fees for the rooms are covered by NCTU) 15:44:38 medicalwei, how much is it? Maybe need to be listed. 15:44:57 #action medicalwei to list the budgets renting the sleeping bags/mats 15:45:10 It is about 800 NTD per person at most 15:45:31 Tatami? 15:45:35 medicalwei, ok. got it. 15:45:43 jidanni: no. the ones used for camping 15:46:16 That's all from me 15:46:39 medicalwei, thanks. 15:46:51 #topic 15 - Miscellaneous 15:47:23 Any more topics that needs to be covered? 15:47:49 So on 2018-04-12 11:30 UTC = 19:30 UTC+8 I connect here again? 15:48:08 We have wiki page (https://wiki.debconf.org/wiki/DebConf18/OpenDay) and hackmd.io (https://hackmd.io/c/SJNqV3wqf/https%3A%2F%2Fhackmd.io%2Fs%2FHJdhCWK9G) for open day. I think we shall merge them into one. 15:48:14 so we can speak 中文。 15:49:08 merge into the wiki? 15:50:54 yeah. merge into wiki seems good. hackmd could be used for beginning. But when the docs are more stable, moving to wiki seems better because it is more central and can be archived for history. 15:51:18 The problem is the DebConf wiki is semi-public 15:52:08 We were unable to let other people to register and work on right away, thus using hackmd 15:52:20 I think you want to get talks into the schedule on the website 15:52:34 tumbleweed: we need planning page 15:52:50 and yes these will be eventually into the website 15:52:53 +1 15:53:47 I am ok with the meeting time 15:53:56 next meeting time is? 15:54:10 jidanni: ...no 15:54:14 jidanni: (meeting time) 15:54:28 jidanni: that's for local team meeting, happening on jit.si/dc18 15:54:42 Next meeting in local team will be in       2018-04-12 11:30 UTC = 19:30 UTC+8 15:54:42 Next meeting in global team could be in 2018-04-12 14:00 UTC = 22:00 UTC+8 15:55:05 meet.jit.si/dc18 15:55:17 But the local team meeting time might not be good for me. Sometimes I'm still in a meeting in that time. 15:55:49 But I'll try my best to particiate. 15:55:51 ouch... 15:56:35 Maybe local team meeting time can be changed to later? 15:56:39 ok. any other topics? 15:57:06 Put an agreed on next meeting time? 15:57:07 hope my 2M ADSL is ok for meet.jit.si/dc18 15:57:26 jidanni: we can just use voice chat most of the time so you can join... 15:57:32 2M should be enough..:P The problem is UP speed. 64k? 15:57:43 Yes, 64! 15:58:01 I am on a mountain. 15:58:18 That's not working I think. It is because when 64k is all occupied, that 2M DOWN disappear. 15:58:43 慘。 15:58:48 I also use 2M/64k. I know that problem. 15:58:52 but text based chat is... a little bit not involving 15:58:57 paulliu: O.O? 15:59:15 medicalwei, yeah, I pretend I'm on a mountain. 15:59:16 paulliu: i think we can agree on the meeting time and call it a day :3 15:59:23 Yeah. 15:59:25 (and then we can continue) 15:59:30 #endmeeting