14:29:26 #startmeeting 14:29:26 Meeting started Thu Sep 28 14:29:26 2017 UTC. The chair is czchen. Information about MeetBot at http://wiki.debian.org/MeetBot. 14:29:26 Useful Commands: #action #agreed #help #info #idea #link #topic. 14:29:39 #topic 0 - Roll call 14:29:46 Please say hi 14:30:10 if you are in meeting 14:30:12 hi 14:30:20 o/ 14:30:30 o/ 14:30:51 0/ 14:31:07 o/ 14:31:26 * zumbi in other meeting atm 14:31:33 opps 14:31:42 03Yao Wei (魏銘廷) 05master 07da1ae 06debconf-data/dc18 10fundraising/brochure/README doc(fundraising): add build dependecy into README 14:31:49 o/ 14:32:08 o/ 14:32:09 (I'm on my way to the airport in 30 mins, but I'll be here) 14:32:30 meanwhile, please download brochure & flyer in https://cateee.net/files/dc/ 14:32:56 so that we can review them in next topic 14:33:05 hi 14:33:12 hi 14:33:24 #topic 1 - Brochure & Flyer Review 14:33:25 hi paulliu! 14:34:13 Anyone has suggestion about brochure & flyer? 14:34:38 looks good 14:34:43 good work ! 14:34:56 I am adjusting the size of the logo in the subsequent pages 14:34:58 how is the translation efforts going? 14:35:01 Seems too large (? 14:35:05 Need a DC17 photo to replace DC16 one 14:35:07 hello 14:35:24 Not a expert in latex, how to reduce the pdf size? 14:35:32 it also might be a good idea to look for new quotes to replace the old ones 14:35:43 maybe not all of them, but at least 1 or 2 14:35:54 Anyone can provide new quotes? 14:35:55 czchen: probably caused by the image size I guess 14:36:06 pollo: that's a real hassle though 14:36:14 We have a group photo in 20M and local team photo in 6.9M 14:36:29 Also another image for empty space in page 7. 14:36:48 A first start first server statement in "Presence at job fair". 14:36:51 We can reduce pdf size at the end. there are some converter to reduce size of embedded images 14:37:51 03Yao Wei (魏銘廷) 05master 12485e4 06debconf-data/dc18 10fundraising/brochure/brochure.en.tex doc(fundraising): adjust logo size of content pages 14:37:58 Who can help to solve size issue? 14:38:06 I can help 14:38:29 #action cate will help to reduce brochure & flyer size 14:38:54 Delib: can you help to do the proofread? 14:39:42 Or anyone can help? I think my English is not good enough for proofread. 14:40:11 I am not native to this either. But I am doing so. 14:40:17 * Delib can do another pass of proofreading, yes. 14:40:37 * Delib finally learned git :) 14:40:42 I just did gs -sDEVICE=pdfwrite -dPDFSETTINGS=/ebook -q -o output.pdf brochure.en.pdf and you see than now (still on my website) is 0.5MB. Quality seems ok, but we could adapt settings 14:40:57 #action Delib will do another proofreading 14:41:01 sorry I'm late 14:41:03 cate: That's great 14:41:23 I sent some diffs to the mailing list with suggestions for the flyer and brochure 14:41:30 Are the brochure supposed for printing? 14:41:45 znoteer: I has merged your patch. Thanks for the work. 14:41:48 medicalwei[m]: not really 14:41:58 medicalwei[m]: no, usually. 14:42:02 but you can print some if you want to bring some to meetingsa 14:42:18 high quality is good for printing. 14:42:38 OK. then size reduction is not a problem here. 14:42:47 nattie-afield: welcome back 14:42:56 cate: sounds like something we should add to the Makefile we copy-paste every year 14:42:58 (looks like i made it after all) 14:43:07 Still need 2 DC17 photos, one to replace old photo in page 4, another is for page 7 empty space. 14:43:36 czchen: valessio[m] has nice photos 14:43:39 * medicalwei[m] looks at his photo 14:44:01 Do we have any photo in web that can be selected easily? 14:44:02 medicalwei[m], always too humble. 14:44:11 Do you have a good original organizer photo? I think we could improve it (now it is very dark) 14:44:36 Aren't there a few from the closing ceremony? 14:45:40 I am wondering if highvoltage is willing to put his GPG fingerprint in the brochure, but I have the photo where he is talking about Qubes OS anyways 14:46:02 He wore the T-shirt of Qubes OS GPG fingerprint 14:46:12 Anyway, anyone want to deal with photos in brochure & flyer? 14:46:52 I can find some of these, but I don't know which one is more meaningful than others. I can upload these onto an online album (Sandstorm, maybe) 14:47:13 Or do we have photo that is in web that can be selected easily? Like online photo service? 14:47:38 there is/was debconf gallery 14:47:57 https://gallery.debconf.org/main.php 14:48:06 but AFIK it will be removed soon 14:48:08 and https://www.flickr.com/photos/aigarius 14:48:08 How large is the disk that holds debconf sandstorm? 14:48:43 zumbi: Great 14:48:48 medicalwei[m]: I don't think we know 14:49:03 "This album is empty."... hmm... 14:49:41 the photos of aigars are in flickr and other places with easy browsing, let me find the link... 14:49:42 just noticed that.. try aigarius at flickr, that's the guy doing the group picture 14:49:43 https://www.flickr.com/photos/aigarius/36530648915/ taken after closing ceremony 14:49:58 ! 14:50:05 #link https://www.flickr.com/photos/aigarius 14:50:14 #link https://www.flickr.com/photos/aigarius/36530648915/ 14:50:17 about the disk of sandstorm, no idea, I can ask asheesh, but also there is the underlying nginx limitations to upload files etc, why you ask? 14:51:01 I think for photo part, I can select some photos to replace old one. 14:51:03 I am uploading 500ish of 12MP photos 14:51:17 where? 14:51:22 #action czchen will select DC17 photos to replace old one in brochure & flyer. 14:51:27 Wondering if that would mean too much for Sandstorm 14:51:39 What about new quotes? Any idea where can we get them? 14:52:18 I believe one of them is from CdM, the venue of DC17 14:52:40 where can we find them? 14:53:04 czchen: you (we) need to ask directly to the people we want quotes from 14:53:34 If quotes are not crucial, maybe should not slow down fundraising? 14:53:39 +1 14:53:56 As I remember, someone has asked for the quote in mailing list, but no response so far. 14:54:03 it's just that if you find nice ones, it's a good idea to replace the old ones 14:54:15 but they don't have to be renewed every year, for sure 14:54:34 Okay. 14:54:50 I think some of the more useful quotes come from sponsors, but those probably have to be solicited 14:54:57 Again, I'm a bit late. Hello! 14:55:04 ah! other way is to get the quotes from the platinum sponsors 14:55:06 of dc17 14:55:16 How about sponsor structure? Anyone has suggestion about sponsor structure? 14:55:20 Heya Taowa 14:55:47 znoteer, noticed differences in sponsor tables from brochure to flyer. Now fixed I think. 14:56:11 #action larjona will gather the quotes from platinum sponsors and send to the mailing list, to see if any of them can be used in the brochure 14:56:21 medicalwei[m]: there is a Gallery install for Debian where DebConf photos are usually posted 14:56:30 larjona: I can poke valve and collabora 14:56:40 I think the annex usually gets more pictures than the gallery does 14:56:54 (but no pretty UI) 14:56:57 larjona, good idea about sponsor quotes. What other sponsors want to know. 14:57:19 sponsor structures are the same in brochure & flyer now. Thanks for znoteer 14:57:44 medicalwei[m]: https://annex.debconf.org/debconf-share/debconf17/photos/ 14:58:18 I think that's all for brochure & flyer ? Anyone want to add more? 14:58:51 Requested to register the gallery. 14:58:55 Note: gallery is on the yesterday mail of Dlange, about things to be removed from DebConf and not be replaced 14:59:03 zumbi: You can send the quote to mailing list, or just update brochure & flyer yourself. 14:59:09 when you get the quote 14:59:28 yeah I think teh gallery is quite old and not used too much anymore 14:59:33 Then I think I can upload these to my Sandstorm instance or Flickr instead 14:59:49 Maybe good to use sponsor businesses well known in Asia. 14:59:52 I'm afraid the dc17 platinum sponsor quotes cannot be used for the brochure: http://paste.debian.net/988197 15:00:05 too "tied" to themselves 15:00:46 #link http://paste.debian.net/988197 15:00:49 czchen: ack 15:01:02 okay, let us move to next topic 15:01:08 #topic 2 - Website update 15:01:21 What's the status of website? 15:01:23 #action zumbi to find quotes from valve and collabor 15:01:27 #action zumbi to find quotes from valve and collabora 15:01:57 sorry, didn't file a DSA ticket yet. But DLange did mail them about all our tasks 15:02:04 I'll file the DSA ticket momentarily 15:02:05 We need at least static website before sending brochure & flyer 15:02:16 yeah, we have medicalwei[m]'s static site 15:02:26 Tiny bits of the temporary website has been updated, and I am going to update the contents as well... 15:02:28 Maybe we shall put the static one first? 15:02:34 that's the idea 15:02:51 medicalwei[m], tell me when and how to help with content. 15:03:02 Please do. Also please proofread the contents and I will change some configs before putting to DSA machine. 15:03:10 Do we have ETA for static site? 15:03:22 As long as the brochure has been distributed 15:03:42 The site should be ready as the brochure references the site. 15:03:49 Weren't we meant to have something by today? 15:03:59 medicalwei[m]: where is your static site. I can help proofread 15:04:09 I think in current TODO items, we probability need another week? 15:04:17 https://github.com/medicalwei/debconf18-landing 15:04:18 https://medicalwei.github.io/debconf18-landing/ 15:04:33 wow, looks good already 15:04:50 add a link to download the brochure 15:04:53 So we set deadline for brochure, flyer, and website in Oct 1 ? 15:04:56 and it's ready, imho 15:05:09 yes, it is ready 15:05:12 But not much information. Have to put brochure and flyer and add more things. 15:05:35 I think as long as the URL iis not dead link, it is good for now. 15:05:35 #link https://medicalwei.github.io/debconf18-landing/ 15:05:46 medicalwei[m]: put only the brochure, the flyer will be sent by email only 15:06:14 maybe add a link to the wiki but it's not needed atm I think 15:06:19 #link https://github.com/medicalwei/debconf18-landing 15:06:58 Any objection about Oct 1 as hard deadline of brochure & flyer ? 15:07:28 +1 15:07:32 uff.. if you need quotes by then, I cannot promise 15:07:33 If medicalwei[m] has time than not a prob. 15:08:13 I am okay with this. Need to check with the DSA people, or just point the DNS to somewhere else...? 15:08:21 Not GitHub because there's no https for custom DNS 15:08:55 probably tumbleweed can upload to the web server 15:09:17 yeah, we can make that 15:09:19 tumbleweed: please help me on this matter~ 15:09:25 medicalwei[m]: I will 15:09:36 but right now, I need to run to the airport 15:09:44 I think we really need a hard deadline so that we can start to find sponsor. So if the quotes cannot be ready at Oct 1, then we go with old quotes. 15:09:54 We can setup a git and automake the site, so that the team could correct and add info until final site4 is online 15:09:57 Have fun! 15:10:03 cate: that'll be the plan 15:10:16 also, the sooner we get off the static site, the better 15:10:20 and hugo is better then tt (also used on some pages) 15:10:33 czchen: allowing a week off would be much better 15:10:43 czchen: i.e. make deadline Oct7 15:10:53 No problem for me 15:11:05 So Oct 7 as hard deadline, any objection? 15:11:12 +1 15:11:12 tumbleweed: eta for wafer site? The page part should be ready quickly, right? 15:11:15 Next Thursday? 15:11:17 ok for me, but i think i need the server ready sooner 15:11:29 +1 for deadline 15:11:48 nattie-afield: next next saturday 15:12:00 cate: it's pretty much ready, it just needs style work 15:12:00 (to catch up the brochure deadline) 15:12:03 (it has been since dc17) 15:12:43 So I think we set brochure, flyer, website deadline in Oct 7 15:13:03 medicalwei[m]: you would need to start working on the email templates as well 15:13:07 #agreed The deadline for brochure, flyer, website is Oct 7. 15:13:22 go to next topic? 15:13:24 email templates for? 15:13:29 medicalwei[m], says needs server sooner? 15:13:36 ah ok 15:13:44 email template for sponsor? 15:13:48 medicalwei[m]: the email templates that will be used to contact sponsors 15:14:05 Okay, do we have old one as a reference? 15:14:12 yes 15:14:16 yes, they are in the debian-sponsors repo 15:14:40 okay, I will do that 15:14:59 #action czchen will prepare email template to contact sponsors. 15:14:59 you should also have a look at the list archives for debconf-sponsors-team because each message is customized 15:14:59 * Delib will look them over when czchen done. 15:15:43 any other issue in this topic? 15:16:09 #topic 3 - DC17 Status Update 15:16:19 not a lot to report 15:16:19 Any update for this part? 15:16:29 still working on a few finance things 15:16:49 I have to poke SPI again since we still don't know if our sponsors have paid 15:17:21 that and travel bursaries is the only finance stuff left 15:18:10 Anything else? 15:18:25 file in team roles! 15:18:30 slots missing! 15:18:35 Should statement go out about SPI stall? 15:18:44 final report, or is it tabu? 15:18:52 oops -- wrong topic (from me) 15:18:53 cate: :D 15:18:59 we have to start working on it yes 15:19:06 Delib: I don't understand 15:19:43 lamby states getting harsh complaints about travel reimbursements stalled. 15:19:51 Do we need a statement about the slow process time of travel bursaries? 15:19:58 I don't think so 15:20:02 it's always the same thing 15:20:24 * medicalwei[m] is uploading photos to flickr in the meantime... 15:20:44 anything else? 15:20:49 * lavamind read that as time travel bursaries 15:20:54 Folks, if I fall off, it's because my phone has run out of battery 15:21:03 * Delib wants time travel! 15:21:16 #topic 4 - DSA Migration 15:21:21 woot 15:21:30 what's up with that? 15:21:40 I can give a hand with that if required 15:21:48 :) 15:21:51 DLange has been sending nice mails, but I have not seen replies from DSA 15:22:10 We are asking for a lot... 15:22:14 I want a machine ready days before bursaries deadline to set it up 15:22:25 * zumbi has not had time to review those 15:22:47 will owncloud/nextcloud be migrated to dsa ? 15:22:50 I'll try to track them 15:22:51 zumbi, zumbi we need you. 15:22:57 lavamind: not in the plan 15:23:04 zumbi: Maybe you can setup website machine first? 15:23:19 That is the only one that has deadline I guess 15:23:20 czchen: as soon as there is rt ticket 15:23:23 so if I did not have an answer on the KanBoard ticket I should keep pushing? 15:23:29 lavamind: you need strong arguments for haveing php on dsa machines 15:23:34 * zumbi is having complicated week 15:23:35 it was quite useful for dc17 though, very easy to store/share temporary files 15:24:02 Or point the DNS record to somewhere else and I can handle the request on NTOU (?) 15:24:09 lavamind: but it's not essential and you would need someone to maintain it 15:24:24 and space is at a premium on those servers 15:24:38 well it could be seafile for what I care but I think the separation between a temporary shared working dir and final/public documents on dc-data was useful 15:25:28 medicalwei[m]: Do we have RT ticket for DC18 website now? 15:25:32 perhaps storm has an app that could cater to that need? 15:25:46 I said I'll file it today 15:25:52 I think this is included in the request lavamind is sending 15:26:03 I'm sending a request? 15:26:09 lavamind: storm has a thing that integrates with the owncloud desktop app, but no webUI afaik 15:26:18 oops.... 15:26:31 Was that lavamind or tumblingweed (????? 15:26:40 storm has davros 15:26:46 and other file share apps 15:26:56 yeah 15:27:17 anyway, I recommend that, czchen and medicalwei[m] would have the final say 15:27:23 Many subthreads here above. 15:27:47 Lemme check... is storm also included in DSA migration? 15:28:01 lavamind: final say for? website machine RT request? 15:28:10 It isn't on debconf hardware 15:28:12 migration request includes need for something such as storm. 15:28:12 czchen: file management 15:28:50 Also, sandstorm is not exactly healthy upstream 15:29:08 Hmm... as everything is containerized... 15:29:13 for temporary file sharing and final/public documents? 15:29:32 But it is versatile enough for us to share files. 15:29:46 Is git not good enough for documents? 15:30:11 czchen: sometimes you need to share WIP documents that contain private infos eg. addresses or financial infos 15:30:23 Not good for large photos and some live collaborative things. 15:30:29 We have a private git repo for that 15:30:37 you also don't want to put attendee data such as room assignments on the public git 15:31:27 a private git repo works as well but not as good, because you have to constantly remember to commit your work so it's a bit more of a hassle 15:31:40 also you need to remember to pull all the time :/ 15:31:55 Generally the teams include some people who struggle with git 15:32:19 Which system was used in DC17? 15:32:24 * Delib thanks larjuno for well written git instructions last week. 15:32:25 czchen: ownCloud 15:32:30 Dc16s repo got huge and unweildy because of design assets 15:32:45 larjona, 15:33:10 Any reason we cannot use ownCloud in DC18? 15:33:34 ownCloud not continuing in Debian? 15:33:38 czchen: it was a team members instance, not on debconf nor sda servers 15:33:54 it was destryoed recently 15:34:04 Opps. 15:34:18 So we need to survey another one for DC18? 15:34:28 no I don't think so, I would try this https://apps.sandstorm.io/app/8aspz4sfjnp8u89000mh2v1xrdyx97ytn8hq71mdzv4p4d8n0n3h 15:34:44 its compatible with owncloud/nextcloud sync apps 15:35:15 seems more basic that owncloud but that's fine 15:35:27 okay, I will try this one 15:35:37 #action czchen will try https://apps.sandstorm.io/app/8aspz4sfjnp8u89000mh2v1xrdyx97ytn8hq71mdzv4p4d8n0n3h to see if it is suitable for DC18. 15:35:39 In case if debian storm is not migrating and going to be destroyed, and not planned to migrate to DSA, I have another instance running in NTOU 15:35:44 czchen: share the link to your instance and I'll help test it 15:35:51 debconf storm 15:36:02 lavamind: No problem. 15:36:07 debstorm 15:36:10 Anything else? 15:36:35 #topic 99 - Miscellaneous 15:36:48 Anything else we need to discuss? 15:36:58 the videoteam is preparing a sprint in november in Cambridge 15:37:02 populate team roles! :) 15:37:05 next meeting? 15:37:18 * zumbi has to leave.. I'll check minutes later 15:37:29 hold on... 15:37:32 zumbi, refresh team role file too. 15:37:34 https://www.flickr.com/photos/medicalwei/albums/72157686675761680 15:37:39 #action Please help to populate team role in https://wiki.debconf.org/wiki/DebConf18/TeamRoles 15:38:31 Delib: I think we don't need another meeting recently unless we miss brochure, flyer, website deadline. 15:38:53 Nov 16 maybe? 15:38:58 So change channel topic to 2 weeks from now? 15:39:09 ah. 15:39:44 Gotta make sure, 1.5 months later? 15:40:12 Maybe? I have no idea when will be the suitable time for next meeting. 15:40:35 2 weeks? 4 weeks? 6 weeks? or ? 15:41:17 I think 1.5 months is okay as long as we keep progress on the ML... 15:41:28 and kanban 15:41:49 So let anyone call meeting on a Thurs. if needed? 15:42:03 Or.. 15:42:07 ? 15:42:19 Delib: Not sure what you mean? 15:42:30 Maybe we can just use mailing list for now 15:42:51 Unless if there's something a little bit urgent and needs everyone's attention... 15:43:08 Good for me 15:43:09 medicalwei[m], yes, that is what I was asking. 15:43:25 So we #agreed on next meeting in Nov 16? 15:43:50 sure. 15:43:52 +1 15:43:54 #agreed Next meeting will be in Nov 16. 15:43:59 Ok 15:44:04 anything else? 15:44:18 I have nothing more other than flickr album I just posted. 15:44:28 nice pics 15:44:28 czchen please pick pics from them 15:44:38 No problem. 15:44:56 #endmeeting