20:07:25 #startmeeting 20:07:25 Meeting started Thu Aug 11 20:07:25 2016 UTC. The chair is pollo. Information about MeetBot at http://wiki.debian.org/MeetBot. 20:07:25 Useful Commands: #action #agreed #help #info #idea #link #topic. 20:07:30 #topic rolecall 20:07:38 . 20:07:41 .. 20:07:41 please say hello if you are here for the meeting! 20:07:46 or .. 20:07:47 whatever 20:07:50 hello 20:08:12 hello for the meeting 20:08:51 do you people agree with the proposed agenda? 20:09:36 I removed the venue part since I know people @Maisonneuve are still on holidays 20:10:03 mostly yes. I'm wondering if we'll be able to go somewhere with the last point with this few ppl 20:10:16 meh, we'll see 20:10:45 allright then 20:10:49 #topic Programme committee, content focus/theme (keynote speakers) 20:11:12 from what I understood, we should start poking people we want to give keynotes, right? 20:11:30 yes 20:11:32 at least that's what madduck was saying 20:11:48 wendar: ping 20:11:48 poking is probably not the right action there 20:11:52 Inviting 20:12:01 yeah some ppl can have hyper busy schedules and need to book 1 year or so in advance 20:12:04 marga: yeah, that's what I meant 20:12:05 who's co-ordinating content for DC17? (so takes the content team lead from wendar) 20:12:34 DLange: seems tvaz is 20:12:35 In previous iterations we had a call for proposals for keynotes. 20:12:57 Also, you need to take into account that "invited speakers" may end up being fully sponsored (or not, depends on their employer and their willingness to ask their employer to pay) 20:13:22 maxy: I think that a call for keynotes would be really nice if we can get it publicised enough 20:13:36 So you can't just go around inviting lots of people that then mean lots of money spent on sponsoring those speakers 20:13:46 That people proposed the speakers they considered interesting to invite. 20:14:04 Rather than call for keynotes I think it was more like call for keynote-speaker proposals. i.e. who should the content team contact 20:14:19 I think that madduck was intending to invite a speaker. 20:14:37 maxy: well, he wanted to invite Cory Doctorow 20:14:37 it worked out pretty well for dc15. /me remembers 20:15:05 (calling for keynote proposals) 20:15:08 marga: as for $$$ issues, I thought there was only a few keynotes during DC (like 3-4) 20:15:15 pollo, yes 20:15:35 I just meant that normally you don't just go and invite a ton of people, but rather slowly to make sure that there aren't too many 20:15:43 oh 20:15:51 Also, you have a point in that too many keynote speakers wouldn't make sense anyway 20:16:30 yeah, true indeed. Well, can we say that for next meeting content team should think about 4 keynotes and 2 backups to present to us? 20:16:43 and then we can see if it suits us and invite them? 20:16:58 why not make the call for proposed keynote speakers first? 20:17:04 pollo: or organise a call for proposed speakers 20:17:37 content could be in charge of organising this CFP 20:17:38 DLange: mehdi says it went well for DC15, but are people really going to propose things? I fear we'll just loose 2 weeks 20:17:51 Also, in general discussing speakers in public sounds like a bad idea 20:18:04 why? 20:18:15 I think that calling for proposed speakers would work better. 20:18:19 Hi! I'm late but I'm here. Will try to catch up! 20:18:26 o/ larjona 20:18:41 Because someone may find out that you said that they were not a great speaker, so you may not want to say it, so in the end the discussion is all between the lines 20:18:58 ok then, people seems to agree on a call for proposal for keynote speakers 20:19:12 is next meeting reasonable for a deadline? 20:19:25 sending the call before next meeting yes 20:19:34 Yes 20:19:35 wanting replies before next meeting no 20:19:56 #action content team to send a call for proposal for keynote speakers for next meeting 20:19:59 Sounds doable, but without tvaz here is hard to say that it's agreed. 20:20:01 olasd: yeah, that's sure 20:20:20 maxy: well, we'll see :p 20:20:51 are there more things on this topic? 20:21:22 (crickets) 20:21:25 #topic Status catering 20:21:39 tvaz sent a bunch of mails to caterers last week 20:21:55 we already got 1 full quote 20:22:04 it's in owncloud 20:22:11 more should come in the next weeks 20:22:23 but already, it's better than the Chartwells one 20:22:30 CAD $15/person and day iirc? 20:22:39 for debconf 20:22:40 did you have any experience with the contacted caterers? 20:22:46 a little more for debcamp since we are less 20:22:47 DLange: depending on the days but it was around this amount yes 20:23:00 that's a very good price already 20:23:00 olasd: no 20:23:17 ack 20:23:20 but we went with caterers with a good reputation 20:23:43 we should def.tly arrange a tasting when we choose one or more alternatives 20:23:45 a lot of them cater for community groups we know 20:24:24 that's about what I had to say for this topic 20:24:28 things are moving nicely 20:24:33 great 20:24:41 pollo: should we poke Christina to know about her options as well? 20:24:42 good 20:24:49 Does the price include breakfast? 20:25:01 marga: yes: breakfast, lunch and dinner 20:25:06 good, thanks 20:25:11 LeLutin: tvaz did that 20:25:15 pollo: ah ok great 20:25:26 we'll see her on Debian Birthday anyway 20:25:36 o/ (had a work lunch that dragged on a bit) 20:25:52 marga: I haven't read the entire thing yet but ISTR that there's always at least one vegan+no gluten option in all meals 20:26:31 next topic? 20:26:36 yep 20:26:49 #topic Status website 20:26:57 seems my return is well timed 20:27:01 hehe 20:27:02 indeed 20:27:02 Do we have a working wafer for dc17? 20:27:07 from my side, the status is nothing has happened 20:27:19 but I'm still needing the dc16 site for finance calculations 20:27:20 registration was closed on dc16 website 20:27:26 I don't think it was 20:27:27 And what needs to happen? 20:27:32 well, we tried to... 20:27:35 make the dc16 site static, get the dc17 one up 20:27:38 maxy: for now we have to have a sponsor website first 20:27:50 get the dc17 test up on wafertest in the meantime 20:27:55 I think wafer may take some more time 20:28:00 which needs some admin help from ganneff 20:28:04 he probably needs re-pinging on that 20:28:09 he's on VAC 20:28:21 What happend with the dsa meeting? 20:28:32 without him, what's the point? 20:28:37 LeLutin: did you have time to work on the plain website? Should I reschedule that for next meeting? 20:28:51 Good point 20:29:03 pollo: no work done unfortunately. I'm wondering how I should build a site without a design though :\ 20:29:31 LeLutin: I'd just make something very simple 20:29:35 funny enough, im online just now (then off until next sunday, then off mon-wed again, then some more time) 20:29:47 no need to match our yet to be design 20:29:59 there, registration and talk submission disabled 20:30:12 must still pull it out of menus, etc 20:31:05 LeLutin: we need something since we are going to start sponsorship soon 20:31:28 pollo: ok. it's probably be very plain though.. but I can start working on something 20:31:44 Ganneff: Would it be possible to enable a dc17 host for the sponsors page? 20:31:45 great. Is next meeting doable you think? 20:32:10 LeLutin: I'd like sponsors work to start by then 20:32:28 maxy: i think that was just another wafer, so basically new database? 20:32:49 pollo: if it's only one page then yes 20:33:02 Ganneff: yes 20:33:18 #action LeLutin to make a plain one-pager sponsorship website for next week 20:33:31 /s/next week/next meeting/ 20:33:41 Ganneff: a new database, and appropriate tweaks to the vhost 20:33:42 #action LeLutin to make a plain one-pager sponsorship website for next meeting 20:33:43 Ganneff: start with scratchy 20:34:08 tumbleweed: ack 20:34:24 appropriate = s/dc16/dc17/g :P 20:34:33 anything else about website stuff ? 20:34:44 Ganneff, what Maxy was trying to ask was about the "plain one page" that LeLutin is tasked to prepare rather than the wafer instance... Or, in other words, how does LeLutin upload that plain one page somewhere? 20:34:51 tumbleweed: scratchy is "only "wafertest, no need to adjust much there? 20:35:03 Ganneff: look at the vhost, there is dc16 mentioned in paths 20:35:06 ah 20:35:16 it definitely need to source from a new git as well 20:35:19 marga: get the one page together, and I'l get it into a wafer 20:35:22 DLange: well,yes 20:36:24 tumbleweed: makes sense. then we don't have to wait for the wafer instance 20:36:40 tumbleweed: hrm, do we need a new database on scratchy? 20:37:13 oh, the db is called wafer 20:37:20 yeah, we don't need a new one, we can just blow away that one 20:37:25 ack. will do a new one on itchy, but wafertest... 20:38:01 we're also going to have to upgrade to the python-django in jessie-backports 20:38:12 o/ 20:38:44 that sounds a bit icky to do right before i go out for a bit over a week 20:38:49 at least on prod 20:39:18 sorry got caught up in traffic 20:39:26 Ganneff: grant somebody else root? 20:39:36 im not the only root 20:40:02 then just ping the others that somebody is around 20:40:34 Ganneff: what else on that machine is relying on python-django? 20:40:36 you could also just do a static vhost for dc17 20:40:46 they don't need wafer on prod yet 20:40:54 what's the sudo group on debconf machines? how do we identify power wheelers? 20:41:42 i can make tumbleweed have sudo to root too, so there is one more even. 20:41:54 that'd be very useful, thanks 20:41:55 (in 2 meetings right now, spi has board one too) 20:42:10 * luca is also in the #spi board meeting 20:42:21 #action tumbleweed to request root on Debconf machines 20:42:32 anything else to add to this topic then? 20:42:38 Ganneff: that would be helpful, thanks! 20:43:28 #topic Status fundraising 20:43:44 I poked aviau twice since last meeting 20:43:45 do we have a flyer or brochure yet ? 20:43:50 did not have time to work on it 20:44:23 I don't know any LaTex, but I'd be down to work on this and shoot it to a competent person to compile 20:44:30 well considering it's a priority task we should consider assigning it to someone who has time this week 20:44:51 I don't know any latex so I'm not of any help 20:45:00 lavamind: I'd aim for next week though 20:45:07 this week is pretty much over 20:45:08 pollo: right 20:45:09 I can help here 20:45:10 I could help out with the latex but I'm mostly overbooked 20:45:21 I know latex and I said I'd volunteer for fundraising 20:45:30 I mean at the very least we need the one page flyer 20:45:33 I'd have some time this weekend for this 20:45:39 marga: great 20:45:45 Who should I coordinate with? aviau? 20:45:50 #action pollo to modify the sponsorship brochure to make it montrealy and to shoot it to marga 20:45:53 marga: I 20:45:59 pollo, ok 20:46:42 #info fundraising flyer and brochure are prioty tasks currently 20:46:57 I know some people have started to talk to me about giving some money already 20:47:00 so yeah 20:47:34 anything else on sponsoring? 20:47:41 did we ask Christina about OVH sponsoring? 20:47:46 we should speak with aviau to confirm his availability on this front, because there does not seem to have been any progress in 1 month 20:47:48 if not we might be late 20:48:04 discuss sponsor stuff in #debconf-sponsors when you can. Keeps more people in the loop. 20:48:07 and we agreed during dc16 that the flyer/brochure should be done asap 20:48:10 LeLutin: to mee it was clear she was working on ti 20:48:50 pollo: ok. we should probably confirm though. 20:48:52 pollo: I do think she needed a minimum from us, eg. sponsorship levels / flyer 20:48:56 lavamind: I can write him a mail. He hasn't been to a meeting in a while too 20:49:14 lavamind: she has the ones from the last 3 years 20:49:25 pollo: yeah that too, not getting any work done and not attending meetings = worrying 20:49:28 anyway, we'll see her next week in the flesh 20:49:38 pollo: maybe 20:49:48 don't count on that, you should call/email her 20:50:09 #action pollo to poke aviau about his availibility 20:50:32 oh, aviau told me he was organising some big international Esport thingy too 20:50:45 it happens in a week or so 20:50:48 so yeah, less time 20:51:05 why did we not know that last month ? I wonder 20:51:08 #action pollo to write to Christina about Debian party & $$$$$$ 20:51:15 in Brazil? 20:51:24 maxy: in mtl 20:51:35 e sport like gaming on computers 20:51:38 maxy: e-sport, not ball sport 20:51:39 :P 20:52:07 http://montreal.dreamhack.com/en/ 20:52:09 that 20:52:16 next topic? 20:52:27 # Kanboard 20:52:34 #topic Kanboard 20:52:44 Kanboard public URL, anyone have concerns ? 20:52:52 I think it's a good idea 20:52:57 I'm fine with it 20:52:58 What is Kanboard? 20:53:07 marga: kanban.debian.net 20:53:10 https:// 20:53:11 Ah! ok 20:53:18 public is good 20:53:22 marga: it's the task-tracking tool we are using: http://deb.li/dc17kb 20:53:48 lavamind: we got a new url ;D. It's actually easier to remember than debli 20:53:50 #action lavamind to publish Kanboard public URL 20:54:13 lavamind: is Kanbot still working? 20:54:33 pollo: should be 20:54:47 I know kanban from work, but I haven't used the debian one. How do I get a user? 20:54:50 if not, I will check 20:55:05 marga: email in pvt 20:55:12 I will create one for you 20:55:30 lavamind, ok. Maybe publish instructions when you publish the url :) 20:55:41 that's a good idea :) 20:55:42 about the stalled column, I'm not so sure about it 20:55:46 also, put something on the front page with registration instructions? 20:55:47 lavamind: Can it be used for random debian stuff or just for dc? 20:55:56 tumbleweed: ++++1 20:55:56 marga: instructions are here https://wiki.debconf.org/wiki/DebConf17/Kanboard 20:55:59 the risk is we end up with everything in stalled :) 20:56:00 like +2 20:56:33 maxy: video and dc17 are using it 20:56:38 maxy: for now I would say dc-only 20:56:50 maxy: that instance was created for DC17 but there's an idea in the air to make it a debconf service at some point 20:56:51 it's a dc17 instance but we could make one for Debian if we want it 20:56:54 actually, can anyone with an account create a project on kanban.d.n? 20:56:57 when it's moved under dsa sure 20:57:04 mehdi: no 20:57:05 mehdi: yup 20:57:10 well I could 20:57:11 :) 20:57:12 lol 20:57:15 you're admin 20:57:18 teamwork++ 20:57:20 really? 20:57:23 yes! 20:57:24 shitzels 20:57:36 power! 20:57:49 mehdi: if you want a project, ask me or lavamind for it I guess then :D 20:57:53 if it is not, it is a bit on an abuse to dns it kanban.d.n 20:58:03 if yes, then perfect 20:58:32 we should move that to DSA so Debian pays the bill :) 20:58:41 mehdi: well I guess it's up to the instance admin, I don't want to commit ressources I don't own/control 20:59:10 sure 20:59:24 so yes imho it's getting ahead of ourselves to put in under debian dns but I was outnumbered 20:59:25 we'll move it soon™ 20:59:44 mehdi: I sent a mail to DSA about domain name but never got an answer 20:59:47 first step of moving... 20:59:56 so h01ger chimed in and help 21:00:03 ok 21:00:12 if it's a problem I can look into it 21:00:24 but i'd rather not go back to the old url 21:00:31 in regards to the stalled column, I thought about it since the In progress column is getting quite long 21:00:38 we'll just continue the move and all is fine 21:00:49 it could help to have a better idea of what's blocking and why 21:00:52 all is fine 21:01:15 lavamind: there is depencies for that 21:01:27 billux told me he'd look into the plugin 21:01:28 so the policy would be if you move something into the Stalled column, there needs to be a comment explaining why 21:01:39 shouldn't a query help to identify stalled tickets? 21:01:59 like not modified since one month for example? 21:02:18 mehdi: no, not currently, unless we decided to use tags instead, for example, to identify stalled tasks 21:02:36 I would rather not move tasks like that automatically 21:02:42 having to touch each task each month risks creating busy work 21:02:43 imho we should try to keep the number of columns small. too much of them makes it more difficult to understand 21:02:58 +1 on that 21:03:01 indeed 21:03:10 LeLutin: you can hide the Done column in the UI, which you need only when closing a task 21:03:43 so basically it would barely take up horizontal space 21:03:52 any more than currently, that is 21:03:57 if you hide the Done column 21:04:06 but it's still another column 21:04:15 I don't think the issue is horizontal space 21:04:37 how do you compare the following two solutions? tag+comment vs new column 21:04:38 I'd be down with a tag if you want one 21:04:42 you can filter per tag 21:05:12 tags are still clunky, they have only been added recently in the app, and in certain views they aren't listed 21:05:20 eg. the list view 21:05:41 mehdi: it would still be column+comment 21:05:56 tags are more flexible, as in "stalled" vs. "looking-for-owner" vs. "help-needed" or whatever we define 21:05:59 lavamind: there's also a status value on tasks. idk if it has a stalled value though 21:06:00 what are the current columns? 21:06:16 LeLutin: status == columns here 21:06:29 Unassigned, Ready (assigned), In progress and Done 21:06:46 Done is always empty as moving a task there closes it automatically (closed tasks are hidden from view) 21:06:58 I'd change Ready to "not yet started" though 21:07:15 or Assigned :) 21:07:16 backlog 21:07:36 pollo, marga: that is outlined in https://wiki.debconf.org/wiki/DebConf17/Kanboard#Columns 21:07:49 lavamind: ah! that might explain why I wasn't finding out how to change that value hehe 21:07:58 lavamind: yeah, but the name is not clear 21:08:09 needing documentation to understand the name of the column is not nice 21:08:34 pollo: seems pretty clear to me, being between unassigned and in progress.. ? 21:08:34 assigned vs unassigned, should not move the ticket as it is a ticket property imho 21:08:43 mehdi: +1 21:09:06 but people didn't was Backlog 21:09:07 anyway 21:09:08 Ready is very confusing as it sounds almost the same as Done 21:09:25 suggestions? 21:09:32 Not yet started 21:09:36 Ready is "can be picked" as i understand it 21:09:47 that's what we use on the video project 21:09:54 hmm that's unassigned no? 21:10:00 LeLutin: yeah 21:10:15 Ready: tasks that are assigned but not yet started 21:10:20 I'd call Unassigned -> Backlog 21:10:21 I personally don't understand the point of the ready column.. if someone is assigned then "work has started" 21:10:24 Unassigned would be "Looking for owner" in vernacular :p 21:10:46 But I guess this depends on how each team works 21:10:47 also, many kanban users do not make the distinction between backlog and ready columns 21:10:54 LeLutin: not necessarily, you can assign yourself but start working on it 2 weeks later 21:11:03 Anyway, this is bikeshedding and taking way too long. Can we move on? 21:11:04 so maybe we shoulf merge them? 21:11:14 nothing else after this 21:11:24 pollo: I see 21:11:25 Well, not having a meeting 21:11:26 I can #endmeeting if ppl want to 21:11:27 and have: todo, in progress and done 21:11:34 mehdi++ 21:11:35 the board has been running for weeks and has already undergone several changes 21:11:46 aob before endmeeting? 21:11:48 mehdi: +1 21:11:56 aob? 21:12:03 all good 21:12:06 "any other business" 21:12:12 Misc ? 21:12:32 #topic All other buisiness (aka Misc) 21:12:44 my current understanding re: kanboard is status quo, btw 21:13:11 well, videoteam is planning for a sprint in november in paris 21:13:28 things to be confirmed in the next few weeks 21:13:49 the locals are organising a debian install fest in sept at Maisonneuve 21:14:05 and Steve has just announced a Mini-DC in Cambridge 10-13. Nov 2016 21:14:10 details will be sent out when available 21:14:47 I'll be away for about 2.5 weeks in oct. 21:15:19 The meeting was a bit deserted, and many key members aren't here. Maybe we need to poke some of them, or change the meeting schedule 21:15:34 maxy: you pinged? As DLange noted, I'm not working on content this year. 21:15:54 maxy: well everybody agreed on this schedule last meeting... 21:15:59 maxy: In theory I'm not working on DebConf at all this year, but I'll stick around as a resource. 21:16:14 wendar: Well, I kind of wanted your opinion about the content topics 21:16:29 maxy: nod, was AFK, apologies 21:16:45 pollo, ok, it might be a fluke, but if it's still as deserted next time, maybe do a new doodle? 21:16:53 maxy: we will keep an eye out for this, but we agreed on this schedule not long ago enough to revists it now 21:16:57 marga: yeah, 21:17:01 wendar: no need, thanks 21:17:10 gwolf asked the meeting to be moved earlier 21:17:12 just FTR 21:17:16 marga: yeah, we could nudge ppl to be present next time, and see how things go 21:17:23 can we #endmeeting? 21:17:30 please 21:17:31 +1 21:17:36 #endmeeting