18:38:05 #startmeeting 18:38:05 Meeting started Wed Apr 20 18:38:05 2016 UTC. The chair is nattie. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:38:05 Useful Commands: #action #agreed #help #info #idea #link #topic. 18:38:15 right - let's get through this 18:38:18 roll call? 18:38:22 hi 18:38:23 o/ 18:38:26 o/ 18:38:29 \o 18:38:33 Hi 18:38:36 hi 18:38:40 hola 18:38:41 * DLange 18:38:43 o/ 18:38:48 o/ 18:38:55 yay! he's back! 18:39:03 tumbleweed: should i carry on, or would you prefer to chair? 18:39:06 Hi 18:39:12 nattie: I don't mind :) 18:39:18 i'll add you for later bits 18:39:21 #addchair tumbleweed 18:39:30 #chair tumbleweed 18:39:30 Current chairs: nattie tumbleweed 18:39:46 So, content team? 18:39:49 * tumbleweed sits back and relaxes :) 18:39:54 is wendar around? 18:40:01 (and missed roll call) 18:40:28 nattie: on the phone 18:40:41 wendar: shall we shift that to later in the meeting? 18:40:48 nattie: yes, thanks 18:40:51 ok :) 18:40:58 #topic Budget 18:41:05 ok 2 questions 18:41:11 go ahead 18:41:18 bremner, is the sponsorship budget for attendees good enough? 18:42:00 ...i hope he's there... 18:42:05 (I don't think so) 18:42:07 nkukard: we could use more 18:42:11 how much more? 18:43:40 nkukard: in past some funds where released later. 18:43:40 do you have specific plans to spend the allocated 40k$ for outreach? 18:44:02 mehdi: outreach is handled by outreach team 18:44:03 I'm having a hard time estimating the actual amount of accomodation sponsorship, but if we just apply previous percentages, we need 700K ZAR for accomodation sponsorship 18:44:08 * superfly will prod obsidian again 18:44:39 can we agree that it can't quite be determined just now? 18:44:41 cate: sure, but then who asked for 40k in te budget? 18:44:50 maulkin, in part 18:44:55 previous dpl 18:45:10 right 18:45:11 maulkin requested 300k to outreach and 300k to diversity 18:45:24 before that we were close to if not break even 18:45:27 (jfyi) 18:45:36 previous figure was 300k for both iirc 18:45:59 right now we're using +-20k EUR from surplus 18:46:01 i'd find it sensible to reallocate 300k to travel+accom. 18:46:32 opinions? 18:46:35 so if we reduce diversity + outreach from 300k ea, to 150k ea and allocate the 300k to accom? 18:46:40 that should give bremner his 700k 18:47:02 yes. I can try to model more precisely the accomodation requests, maybe give back some. 18:47:15 right 18:47:23 imho, thats a reasonable re-allocation :) 18:47:40 is that an agree? ZAR 300k total for diversity and outreach, 300k for accom, pending details? 18:47:41 for me it is ok. 18:47:48 we spent 9k EUR for outreach of a 11k EUR budget for DC15. So I think we should be fine with that changed allocation. 18:48:08 nattie, ack from me 18:48:09 I'm ok with it, if perhaps biased 18:48:25 it seems sensible 18:48:44 * cate just find confusing that everyone use different currencies ;-) 18:48:45 #agreed ZAR 300k for diversity and outreach together, ZAR 300k for accommodation 18:48:54 bremner: do you have numbers on how the requests for outreach+diversity are coming? 18:48:55 proposal is from DPL, so ... yep ^ 18:49:02 * wendar is free now (whenever we get around to content topic) 18:49:08 gwolf: I'm not in that loop 18:49:12 awesome, second question 18:49:17 that is, how much we will proportionally "starve" them in exchange of having "old-timers" happy 18:49:26 gwolf: I don't think they have a plan yet (outreach+diversity) 18:49:27 I currently have 0 allocation for daytrip 18:49:32 are we still doing a daytrip or not? 18:49:37 at least, diversity hasn't figured out how to get applications, yet 18:49:38 wendar: after Budget :) 18:49:41 (we have a stalled discussion) 18:49:51 tumbleweed: ouch. OK. I hope we get to that point :-| (having a plan for OR+D) 18:50:07 nkukard: we want a daytrip, yes 18:50:10 tumbleweed: Diversity applications must come in via protocols OTHER THAN TCP/IP. 18:50:17 my thoughts on daytrip: there's so many options, and they have such wildly different (price) requirements, maybe we just throw it open, people sort themselves out. 18:50:21 nkukard: I have looked at options and got prices I just need to put it togther 18:50:34 But then, we need some little pool of money for people who can't afford it? 18:50:45 indiebio: I think we should offer a few set itineraries 18:50:46 tamo, its getting quite urgent now 18:50:49 and we should cover transport for them 18:51:01 maybe pick a daytrip that "needs" an organized group? 18:51:09 tumbleweed: +1, we already have some attractions listed on our bid page, that could just be formalised and expanded 18:51:10 yes, set itineraries are preferred - people can always opt out of that 18:51:13 tamo: put an estimate for normal options. 18:51:16 we know what to recommend for people. And transport isn't really a strong point of UCT 18:51:19 nkukard: ok I'll put it all together tomrrow night 18:51:27 thanks tamo 18:51:37 nkukard: day trip is paid for by attendees so budget-wise this is a zero for you 18:51:40 #action tamo to put together daytrip options 18:51:47 DLange does have a point there 18:51:49 cate: it ranges from R150 - R1000 18:51:50 this is also an ideal project for a new team member 18:51:57 is it really something we need in the budget if its paid for? 18:52:00 DLange: usually, ex-transport 18:52:07 nkukard: you may have to pre-finance busses or so but these will be covered by attendees again, so just lending money basically 18:52:11 I mean debconf tends to pay for the busses 18:52:14 It's good to have some distinct itineraries, but not too many. Spreading our group too thin dillutes the "joy" of a social daytrip 18:52:19 tumbleweed: most of the tour companes arrange busses in their price 18:52:26 tumbleweed: no, including transport because fairness 18:52:32 (see DC15) 18:52:40 we've done well when there have been between 2 and 4 options, generally 18:52:45 so lets try not to have more than 3-4 proposals (or have a minimum number of attendees to hold a proposed trip destination) 18:52:49 DLange: oh, I didn't realise we were paying for the busses in DC15 18:52:54 transport is needed otherwise how will they get to the venues? 18:53:26 tamo: I don't know if tour companies will be able to do anything for us (we won't be able to guarantee the numbers for them in advance, and they may be too pricy for many attendees) 18:53:27 tumbleweed: see, well negotiated :) The busses to the dinner on the hill-top were free. 18:53:31 nattie: I have 7 options from very cheap to very expensive 18:53:36 UCT does have a deal and promised they would be competitive, but didn't want to give numbers before we gave them destinations. 18:53:46 my concern is budget related .... if its covered by the attendees, then its not a problem or issue from my side, if you going to need more money, then I need to budget for that 18:54:00 that's fair enough 18:54:02 yeah, it sounds like a 0 budget is fine 18:54:19 tumbleweed: ok but we would need to hire something to get the numbers to the detinations 18:54:29 tamo: cool - would you run me through them after the meeting please? 18:54:42 tamo: yeah, let's discuss that outside this agenda item 18:54:44 nkukard: so the example UCT transport gave us: one bus (60 seater) to V&A and back from UCT = R2500 (forgot the exact number). So that would give you an idea to work from? 18:54:46 #agreed 0 budget for daytrip, its covered by attendees 18:55:03 nattie: I am putting all together in a document otherwise will take a while to explain 18:55:18 tamo: grand :) 18:55:28 tamo: don't forget to organize also food boxes for daytrip. Thank you 18:55:31 in any case, as numbers are clearer and we know whether we are in a better position, we could later decide to partially or wholly cover the daytrip 18:55:40 cate: done 18:55:41 next topic? 18:55:44 gwolf, yep 18:55:46 can we call the budget thing done? 18:55:51 ...but I agree, we can say that meanwhile it's 0-budgeted. 18:55:56 #topic Content team status 18:56:13 #agreed Daytrip is zero-budgeted for the moment 18:56:17 sorry, meant to put that earlier 18:56:19 wendar: yer up! 18:56:36 I just put the content item on the agenda to touch base, was wondering what was going on... 18:56:47 We got the content team set up for access to view the talks over the weekend. 18:56:58 cool, thanks wendar :) 18:57:00 We'll be selecting an initial batch of talks for early approval. 18:57:18 Last I checked we had about 35 submissions. 18:57:21 and I haven't done anything about the open weekend yet, sorry. it's on my to-do-soon list 18:57:27 It's looking good. 18:57:40 indiebio: Did we get you set up with an "Open Weekend" talk type yet? 18:57:45 indiebio: That's pretty quick. 18:57:56 I don't know... 18:58:03 would be nice though :) 18:58:07 * wendar checks... 18:58:22 not yet 18:58:30 indiebio: what do you want it called? 18:58:31 ok, shall we action that and take it offline? 18:58:35 Open Weekend is fine, thanks 18:58:37 That 35 submissions includes sprints in debcamp or just debconf-debconf 18:58:40 ? 18:58:43 indiebio: and, talk lengths? 18:58:59 ERm, dunno, can we take it offline? I would say 30 minutes max. 18:59:00 indiebio: 20 minute and 45 minute like the main sessions? 18:59:14 yeah, we can always work with that... 18:59:22 indiebio: yup, can catch up after meeting 18:59:23 wendar: yes, then we can move things in an out of open weekend based on content and audience 18:59:28 I can limit the talks and make longer Q&A, for example 18:59:32 DLange: good thought 18:59:39 #action wendar and indiebio to sort out open weekend track in wafer 18:59:46 anything else from the content team? 18:59:49 thanks nattie :) 18:59:57 nattie: that's all for now 18:59:59 #info 35 submissions so far 19:00:02 cool 19:00:13 #topic Job fair 19:00:23 right - who's got an oar to put in about the job fair? 19:00:34 I think madduck, DLange and gwolf have given me as much info as I need, thanks 19:00:46 not sure if anyone wants to chat about it in the meeting, or just keep it on list? 19:00:49 I doubt I have much information, I just had some ideas ;-) 19:00:59 could we summarise for the sake of the minutes? 19:01:04 you can put it as a #info 19:01:12 but they are on the mailing list, not yet meeting-material IMO 19:01:24 I agree with the locals being more keen on recruitment, and I also think that is a good way to introduce them to Debian, in SA not that many people know... 19:01:41 I'll try, nattie :) 19:01:48 To summarize, AFAICT, we could say that the participation levels and target companies group is still being defined 19:02:15 #info job fair stand size is not a fixed size, venue dependent, but should be in line with sponsor amounts 19:02:34 #info finger food is allowed, but needs to be safe, good practice stuff 19:03:27 #info general requirements include Setup and teardown times, limiting Noise, having storeroom would be good, meeting spaces would be good, 19:03:49 #info local and international sponsors may have different requirements, need to keep 'aim' of Debian in mind, job fair should not dilute this 19:04:01 wendar: did you see larjona's question? are there sprint submissions too within those 35 submissions? 19:04:05 #info location for job fair should be where people move past naturally (on the way to talks for example) 19:04:06 indiebio: when you say finger foods do some stands want to bring food? 19:04:15 #action indiebio to bug ganneff to please put indiebio's email on the fulfillment@.. forwarder 19:04:19 tamo: yes, asked by sponsors 19:04:20 tamo: One possible participant asked for permission to bring food 19:04:20 and I think that's it. 19:04:34 DLange: ah I see that's interesting 19:04:41 highvoltage: there are BoFs in the submissions, we don't have sprints as a type yet 19:04:41 great! 19:04:52 can we go to the next topic? 19:05:05 highvoltage: (there's a chance some people used BoF for sprint, I haven't vetted that yet) 19:05:06 tamo: food is always good to lure peole to your booth 19:05:08 yep, the rest can go on the mailing list, I think 19:05:12 nattie ^^ 19:05:13 #topic Catering / dining options 19:05:14 Thanks wendar highvoltage 19:05:19 DLange: :) true! 19:05:35 I made a wiki to try compare catering options to get us to make a decision: 19:05:40 Catering Venues: Engineering is out the Dean won't allow it, she doesn't like the idea of 250 people hanging around the foyer area everyday, for 2 hours. 19:05:46 https://wiki.debconf.org/wiki/DebConf16/Catering 19:06:01 wendar: thanks, (and sorry for going off the topic this shouldn't take much lines), is it perhaps a good idea to create that and announce it to aide in debcamp planning? 19:06:16 tamo, have you considered the glasshouse in menzies, or the moly blackburn hall? or, have you asked anyone at UCT about these? 19:06:23 I have asked about the Jammie hall, waiting to hear what is said about that, and also sent an email to the Computer Science Faculty to see if they might have a room available. 19:06:41 molly blackburn apparently has a kitchen. 19:06:55 tamo: I didn't send any emails as you said you want to deal with this... 19:06:56 indiebio: no thanks I can try those, my cousins suggested Jammie Hall. 19:07:03 highvoltage: sure, should content be picking/scheduling sprints, or is someone else doing that? 19:07:08 jammie hall is not cheap 19:07:11 indiebio: oh really where is that? That is good news 19:07:14 highvoltage: we can talk after meeting 19:07:19 and then you're apparently organised a tasting with the Fuller caterers? 19:07:30 jammie hall is also echo-ey 19:07:31 indiebio: sure do you have the deatails 19:07:47 will email you tamo 19:07:50 I have a meeting with C3 Caterers (Fuller Hall), to taste their food and see what they have on offer I see in their Menu they have catered for Vegetarian. But would like to see what the quality of their food is before I send the options to everyone. 19:08:11 The Breakfast Everyday Menu consist of: a Hot meal, Cereals, Porridge, Fruit and Yoghurt, and a selection of Toast, Jams and Peanut Butter, some days Muffins and Croissants. Tea, Coffee, Fruit Juice, so they have a very good breakfast menu that seems to cover everything 19:08:15 #action indiebio and tamo to explore glasshouse (menzies) and molly blackburn hall for potential as eating space 19:08:16 #info tamo has arranged a tasting with Fuller's caterers 19:08:47 tamo, it would also be really helpful to summarise all your work on the catering wiki, to make it easy for people to see what's going on, and to help decide. 19:08:53 indiebio: thanks that would be great 19:09:10 indiebio: will do once i have all 19:09:21 tamo: are food carts still on the cards? 19:09:41 highvoltage: do you mean food trucks? 19:09:52 tamo: yes 19:10:21 tamo: nattie found a local company that can do bacon from the bacon tree. 19:10:28 highvoltage: we deceided against it due to the fact that they need a water supply and power supply also no where to sit 19:10:45 tamo: righto 19:11:00 highvoltage: yes I know but we could find a way to incorporate something? perhaps 19:11:41 nattie: was there anymore questions for the accommodation or can I send off another email of questions? 19:11:42 tamo: ok I'll add their contacts to the food wiki page 19:11:59 indiebio: where is the Glass House? 19:12:32 In Menzies building, the older engineering lecture halls are there, of which we have booked two. ginggs suggested it today, I haven't been there in a while 19:12:32 could food truck companies also go in a provided kitchen, by any chance? 19:12:37 I looked for it before but the problem is you see right through it. 19:12:43 hahaha highvoltage 19:12:46 indiebio: Neerasha said taht we would have to book at Smuts if we want double rooms they are not willing to accomodate us 19:12:47 indiebio: i think we're fine for those questions 19:12:54 thanks nattie 19:13:13 are we done with catering? 19:13:30 nattie: not sure but once we have an area we can look into a few options prehaps 19:13:40 tamo: we can hash through after the meeting 19:13:43 indiebio: ah ok I see 19:13:44 or during the day sometime 19:13:56 nattie: yes definately 19:13:57 ok, next 19:14:00 #topic Parking 19:14:07 any updates on parking? 19:14:08 any progress? 19:14:19 highvoltage: :) 19:14:30 I have had no response, but I put in the agenda the 'back-up' option if we can't arrange free parking, which is that the people who rent cars have to buy day disks 19:14:45 But I'm fairly confident we would arrange free parking for people who rent cars. 19:14:52 don't forget locals 19:14:58 it's holiday, so should be fine 19:15:03 yeah, or those. 19:15:10 indiebio: did you contact the numbers or people that I sent to ginggs? 19:15:29 indiebio: he is head of the traffic department 19:15:30 I found the contact from the jammie people, tamo. not sure who was sent to ginggs 19:15:35 tamo: erm, can you calirfy that bit about not accomodating double rooms? have they gone back on putting 2 beds in some rooms for us? 19:15:42 and it was the same guy who was listed on the website 19:15:44 #info is free parking is not available, people will need to buy day disks 19:15:53 tumbleweed: no, this is in addition to the 5 already booked. 19:16:12 indiebio: they had said they'd be willing to put 2 beds in rooms over those 5) 19:16:29 i.e. take a desk out, and put a bed in 19:16:29 #info correction: free parking may not be available, people may need to buy day disks 19:16:32 tumbleweed: Neerasha said she would find out about putting two beds into the rooms but she won't accomodate us, she seems to wnat us to spend more money 19:16:47 tumbleweed: no, those 5 are double, we're finding out if that is one double bed or two singles 19:16:48 indiebio: bah, i meant "if" instead of "is", sorry 19:17:05 then we want to know if we can mock up singles into doubles, but as tamo said, likely not 19:17:28 ok, I had thought they were going to do that 19:17:43 also, DLange, I asked about the revised invoice, Belinda is finding out (to accommodate that extra bil...) 19:17:52 tumbleweed: Kirsten said it was fine if we booked out all of Fuller but Neerasha is not wanting that 19:17:53 I'm on it... 19:18:01 moving on from parking 19:18:06 #topic Billing 19:18:10 tamo: thanks 19:18:15 i hear there's an update for billing? 19:18:21 I'm busy writing CMC a mail rigth now, about billing 19:18:27 basically, we are ready for them to start billing 19:18:43 #info we are ready for CMC to start billing 19:18:47 \o/ 19:18:48 but we are only able to bill 19 people right now 19:18:57 eh, it's a start 19:18:58 anyone who wants to share a room can't be billed, because we don't know if it's possible 19:19:01 tumbleweed: I'll try again and see maybe they might change their minds 19:19:09 because we respect the "final dates" flag 19:19:14 or, at least, we need to clarify to the attendee that they may get 2 rooms 19:19:19 and yes, that final dates flag 19:19:21 tamo: are you doing food or accommodation? we're going to confuse people if we both go at them 19:19:28 we should warn people in a week or two and then send invoices regardless 19:19:46 no reason not to bill them per person ;) 19:19:49 DLange: many of them will still be blocked until bursary decisions 19:19:53 indiebio: that's the plan 19:19:56 indiebio: I was doing both becuase someone needed to, but if you wnat to take over accomodation fine by me 19:20:07 I have been doing accommodation for well over a year, actually 19:20:26 indiebio: ok then your baby 19:20:31 thanks 19:20:47 tumbleweed: yes, I just want to get the others out of the way. And then there will be the "my company sponsors so I'll attend DebConf ... what I have to register seperately?" people :) 19:20:52 indiebio: I'll send you the email re: the room queries 19:20:59 thanks 19:21:16 that's all from me on billing, expect billing to start soon 19:21:23 indiebio: can I talk to you afterwards, about shared rooms? 19:21:33 FYI the CMC folks have accounts in wafer now 19:21:40 so data is integrated there 19:21:48 no Excel sheets yet. Thanks to tumbleweed! 19:22:09 are we sorted on billing for the moment? 19:22:16 yes, next! 19:22:16 RichiH: are you there? 19:22:22 #topic Network 19:22:24 tumbleweed: sure 19:23:55 anyone for network? 19:23:58 he's the one 19:24:06 I'm in favour of having one 19:24:06 we can catch him later 19:24:14 I have some follow up non-agenda'd tiny items 19:24:16 there is not later 19:24:35 tumbleweed: shall i go to AOB and then back to network when RichiH appears? 19:24:39 yep 19:24:40 #topic AOB 19:24:56 Video team is going to need some insurance, for computers leant to us by AIMS 19:25:10 should we ask CMC if they can help? 19:25:33 I also see an insurance budget line 19:25:38 nkukard: any other insurance we need? 19:25:42 they won't be of much help I fear 19:25:49 Considering dc12, dc13 and dc15, probably network and video needs some insurance 19:25:52 can we get this sorted from a local? 19:25:55 yeah, I expect getting any through UCT will take way too long 19:26:12 I think highvoltage would have a good interest in this properly sorted (aka a good insurance :)) 19:26:14 I have a personal insurance broker I can contact 19:26:18 tumbleweed: maybe we can sort out some of the details for that post-meeting 19:26:21 but I'd need to know what to get quoted for 19:26:23 * gwolf has to disappear... sorry! 19:26:30 but I'll keep tuned to the mail+stuff 19:26:30 o/ gwolf 19:26:33 l8r! 19:26:45 other minor questions: 19:26:49 airport transport 19:26:52 DLange: yes, just need to figure out where to insure it and what it would cost. *maybe* I could get my company to pay for that if it's not that much just to avoid paperwork and stuff 19:26:55 if we want that, we have to budget it 19:27:55 so airport transport, I didn't get round to it, but there is an entry in the wiki, thanks to whoever did that. is that entry sufficient? I don't know what else to add? maybe a lift club? or nkukard's company cars ;) 19:27:56 highvoltage: we can pay for that via CMC. They need to take a few bills for us anyways. That's just one more. They just shouldn't be in the process to get the insurance as this will make things slow and possibly more expensive. 19:27:56 tumbleweed: I think the ammount will be small, so we can use incidentals 19:28:09 can we put some #info tags in please on stuff that, you know, informative? 19:28:30 DLange: ok between me and tumbleweed we'll figure it out 19:28:45 highvoltage: great, thank you 19:28:51 (well at least find a company that will insure it short-term and get a quote(s)) 19:29:06 indiebio, I do have company cars, but I am not quite sure yet if I want to offer taxi services :) 19:29:21 #action highvoltage will organize insurance for the AIMS computers lend to the video team 19:29:33 indiebio: the question would be whether we get a bus doing loops on the main arrival and departure days 19:29:40 nkukard: just kidding, you had it on the ideas wiki :) 19:29:47 tumbleweed, as we're not a legal entity and CMC is taking the money, afaik we are legally covered (though I am not an attorney, and my advise is useless) 19:29:50 tumbleweed: on the heavy traffic days, it may well be something to consider 19:29:55 the magic buses are returning again and again ;-) 19:30:08 but I would use 16 seaters, not huge buses 19:30:09 indiebio, yep ... I have run into staff issues, too many cars, not enough staff , haha 19:30:10 tumbleweed: what about getting a Shuttle service that is booked for two days for just Debconf at the airport 19:30:17 nkukard: UCT's insurance would probably do their best to avoid paying out on our losses :P 19:30:31 tamo, indiebio: yeah 19:30:36 tamo: that sounds expensive, but if you'd like to investigate that, cool 19:30:37 cate: are you sure we're not allowed to make a lolcate meme? 19:30:49 tumbleweed: there is also Springbok atlas that does transport of large groups 19:30:56 * RichiH is _finally_ here 19:30:59 You can plan harder and harder the buses, but dc rules #4: there will be no busses (neither the magic busses) 19:31:06 RichiH: yay! we'll have network in a moment then 19:31:13 nattie: sure I can do 19:31:16 cate: I'm trying to prove that rule wrong :P 19:31:18 train delayed, they closed half the station with police, and when i left the THW arrived 19:31:19 folks, can we interrupt this AOB for network? 19:31:32 nattie: we might be about done here, yes 19:31:34 #topic Network 19:31:41 THW? 19:31:42 #topic Network (redux) 19:31:44 cate: what do you mean? 19:31:48 cate: is there are a reference page for these dc rules? ;-) 19:31:50 cate: Technisches Hilfswerk 19:31:53 cate: civil service with the _really_ heavy machinery 19:32:07 tumbleweed, I am certainly not against taking out an additional policy for the attendees if someone wants to find out more info, to be totally honest I don't think its required, or needed, travel insurance should cover most issues and the venue has a legal obligation to do their part too (I can't recall the details off the top of my head) 19:32:19 nkukard: hold please - we're on network for the moment 19:32:21 krait: no. but we should do it, copying from the 50 or so internet rules 19:32:27 (sorry) 19:32:36 (no worries, we'll get back to you in a mo') 19:32:42 cate: okay I figured that's what it was. ;-) Got it. 19:32:50 RichiH: so nu? 19:32:58 as i have been (way too) detached recently, can someone summarize current status from their view? 19:32:59 tamo: every DC try to organize buses for arrival and departure days. Never succeded. So we started to call them magic buses 19:33:04 else, i can summarize my last status 19:33:38 cate: ah I see 19:33:45 RichiH: shoot 19:34:06 RichiH: your most recent status sounds fine, go for it 19:34:12 k 19:34:21 just so we've covered it :) 19:35:31 last i checked, all relevant places seemed to have structured wired cabling and wireless; upstream had some limits but were fine; i didn't hear back from the .za university telco to see if they could toss free internets over debconf 19:36:06 i know i said i would have that done by last weekend, that didn't happen, that sucks, and i will have it done by this weekend, including a summary email to the venue 19:36:29 ... and servers pls. 19:36:42 DLange: what's that? 19:36:47 servers? 19:36:48 ;) 19:37:00 RichiH: they're the people who bring you food in the restaurants 19:37:09 ah, yes 19:37:24 RichiH: details see the various PMs of last week and this week :D 19:38:11 DLange: i didn't do anything yet; i see you poking me in query, but nothing specific 19:38:14 anything else on network? 19:38:25 i do seem to remember nkukard having machines at his disposal, though 19:38:27 for the moment 19:38:40 otherwise, i can poke a few carriers who might well have stuff 19:38:43 not me, but the companies I listed as possible sponsors do 19:38:58 #action RichiH to sort out network and mail venue by the weekend 19:39:03 RichiH: 1) clarify with video team what they need, add one for ftp mirror and generic VMs, 2) get them 3) organize a rack or a place to put them 19:39:03 (is that OK?) 19:39:04 nattie: no more network, but servers 19:39:06 nattie: yes 19:39:35 RichiH: i'm letting servers fall under network for the purposes of this meeting :) 19:39:54 frontdesk is part of catering now 19:39:56 k 19:40:05 main consumer logic :) 19:40:18 DLange: it is not permitted to eat the people at frontdesk 19:40:46 :( 19:41:05 i'll put an action for RichiH to coordinate with the video team regarding servers, ok? 19:41:06 * DLange picks the jmux bone back out of his mouth and whistles innocently 19:41:17 end meeting? 19:41:22 nattie: yes pls 19:41:37 #action RichiH to coordinate with video team about servers, and organise obtaining and placing them 19:41:46 DLange: THAT'S where he went, i'd wondered... 19:41:51 cate: nearly 19:41:58 #topic AOB redux 19:42:10 nkukard: did you want to say more about insurance, or are we OK? 19:42:48 tumbleweed, on the issue of insurance ... the fact CMC is taking payments makes them responsible, maybe we can ask them what they/uni has in place? 19:43:10 nkukard: it depends what we are talking about being responsible for 19:43:13 99.99% chance there is something in place 19:43:17 e.g. equipment we have in rooms 19:43:22 that would be very convenient 19:43:22 that's what we want ot insure 19:43:23 someone slips on the floor and breaks their neck? 19:43:39 nkukard: right, but we have other angles we need to insure too 19:43:46 yes, I'm agreed that they can handle attendee risks liek that 19:44:15 CMC should have details on that, and afaik should be included in their price (but again, don't take anything I say as advise, I am not qualified:) ) 19:44:26 I'm finding it hard to continue following this meeting without knowing who/what is "CMC" 19:44:32 should we put insurance on the agenda for next week? 19:44:41 Conference Management Center of UCT 19:44:47 lavamind: the people who are doing the billing/taking the money for us 19:44:48 thank you 19:46:07 right - let's discuss insurance later, in time for next week's meeting 19:46:11 i'm calling it done! 19:46:12 OK 19:46:16 yes please 19:46:19 thanks nattie! 19:46:20 #endmeeting