20:09:49 #startmeeting 20:09:49 Meeting started Fri Mar 25 20:09:49 2016 UTC. The chair is h01ger. Information about MeetBot at http://wiki.debian.org/MeetBot. 20:09:49 Useful Commands: #action #agreed #help #info #idea #link #topic. 20:10:00 who else wants to chair? 20:10:08 #topic agenda 20:10:17 what topics do we have to discuss? 20:10:34 The choice of venue for DC17 20:11:01 thats the only topic for today 20:11:21 anyone from localo team wants to recap ? 20:11:30 lets start more slowly 20:11:45 #topic please briefly introduce yourself 20:11:56 * h01ger -> debconf committe member, currently visiting montreal 20:12:02 who other locals are here? 20:12:09 * lavamind mtl local team 20:12:20 * aviau mtl local team 20:12:37 * rafw debconf committee member 20:12:42 * pollo mtl local team (currently walking back home) 20:13:17 hey tassia, we're currently at the introducing each other stage… 20:13:20 * cate mtl attendee ;-) 20:13:28 cate: hahaha 20:13:49 * tassia mtl attendee ;-) 20:14:08 ex-chairs are awful ;p 20:14:45 ok I can recap our last meeting quickly for the ctte, is that ok? 20:14:48 #topic status - please keep introducing yourself if you join now 20:15:00 lavamind: a sec 20:15:40 so afaik the last meeting had 7 people, who voted on the locations… right now i'm counting 3 plus tvaz, who's somewhere here too, and tassia who wants to stay out atm 20:15:59 lavamind: actually now, sorry… 20:16:14 (just want to get the status aligned with who's here…) 20:16:35 ok so last meeting we were 7 from local team, we discussed our 2 venue options at lkength 20:16:58 unfortunately, although we agreed both would make good debconf venues, we were unable to reach a consensus 20:17:14 each of us had a preference for different reasons 20:17:29 greenman_: hi. we've just started, what you missed is on http://meetbot.debian.net 20:17:31 so we had a vote and it was 4 for Maisonneuve and 3 for ETS 20:18:00 following that, because the vote was close, we all agreed to confer with the ctte about this decision 20:18:37 the objective would be to go over the reasons Maisonneuve > ETS and make sure we didn't overlook anything major that would rather go < ETS 20:19:12 that wraps it up I think for the recap, if anyone from Mtl doesn't have anything to add 20:19:26 how much time do we have to decide this? is the dc17 wiki page still up2date on everything? 20:20:01 the wiki is up to date except maybe for some very small details 20:20:24 and the local team would like this to be settled today 20:20:29 jaja 20:20:32 :p 20:21:17 for Maisonneuve we had pressure to confirm, as they have construction work to plan 20:21:28 they agreed to hold off any planning up to now 20:21:35 * h01ger nods 20:21:39 to accomodate DebConf and our decision process 20:22:10 hello netsplit 20:22:35 so 20:22:51 i'm not sure how to go on… 20:23:15 who is from the commitee which is not local attending this meeting? 20:23:20 i'm a bit surprised by this… several things 20:23:31 a.) you voted and want to go over this decision again 20:23:31 tassia: i am here 20:23:41 rafw, ok 20:23:43 b.) not everybody from the 7 voters had seen both venues 20:24:00 cate, are you on the committee too? 20:24:09 c.) to me ETS clearly looks like the better conference venue, yet you voted for maisonneuve 20:24:18 let me explain c.)… 20:24:30 tassia: no 20:24:33 for b. we have all seen both venues, just that we didnt all tour specifically for DebConf 20:24:37 aviau2: what you missed is on http://meetbot.debian.net 20:24:50 Awh 20:24:56 Looks like my client died out silently 20:25:20 #save 20:25:51 as for a. that's because to us that's one of the most important decision and we want to make sure we start on the right foot 20:26:11 so about c.), why i think ETS is better: the actual conferences spaces are much better, tables for every seat in each auditoriums, also bigger auditoriums 20:26:29 i have to admit i have no idea about prices of both venues 20:26:49 h01ger: ETS should be 20k cheaper 20:26:54 masionneuf seems to have nicer outside space (which is important in summer and hard to see now) 20:27:00 h01ger, ets has two nice middle-size auditoriums, not bigger one(s) 20:27:10 the biggest is in the college 20:27:18 ETS also has better network. (maisonneuf only has 256mbit to the internet, though gigabites to debian mirrors) 20:27:20 it will be difficult for me to help to chose because I havn't seen the venues. 20:27:30 tvaz: ? --verbose please 20:27:43 h01ger, where are you pictures from the tour? 20:27:53 it would help rafw to have a better idea 20:27:58 h01ger, don't you remember the big auditorium from maisonneuve? it fits more than 400 people 20:28:07 ETS is more downtown, i believe there are more and better hotels near by, but afaik maisonneuve also has hotels close 20:28:24 .oO( z.) ETS is easier to spell than $newhouse ) 20:28:46 tvaz: yes, but you sit *very* close to each other and there are no tables 20:28:50 * pollo was victim of a vicious irc split 20:28:55 pollo: what you missed is on http://meetbot.debian.net 20:28:58 #save 20:29:20 h01ger: as for conference spaces, the auditoriums have lap tables and the other spaces can be organized with tables too, its just that they're not bolted to the floor 20:29:30 who else besides aviau2 was/is in favor of ETS? 20:29:33 yes, tables in the talk room only in ETS (which i personally don't care and few debconfs had it) 20:29:38 h01ger, being more downtown is a downside IMHO 20:29:42 lavamind: they are still crap compared to ETS. sorry. 20:30:40 h01ger, do you have any more questions? do you want us to consider a vote from you? 20:30:41 h01ger, that is enough for a conference 20:30:48 just to get a start point from this meeting 20:30:54 we had many debconf venues with no tables at all 20:31:02 in the main room 20:31:17 LeLutin voted for ETS 20:31:24 also the other auditoroims at MN were very small 20:31:29 100 people or less 20:31:39 tassia: We should aim for the best, even if past DebConfs had worse. 20:31:44 the other person i don't remember if it was jean or billux 20:31:51 aviau: +1 20:31:59 billux 20:32:02 its a pity they arent here… 20:32:05 aviau, the best in genrenal, not in tables 20:32:30 h01ger, they're not that involved in general 20:32:37 * h01ger nods 20:32:38 h01ger: the vote is here: https://wiki.debconf.org/wiki/DebConf17/Meetings/2016-03-09#3._Deciding_a_location_for_DC17_.28Maisonneuve_vs_ETS.29 20:32:45 LeLutin is 20:32:57 billux has been there at the last two meetings 20:33:04 of course I agree we should aim for the best, but newer and fancy facilities are not all that matters 20:33:35 to repeat myself: i think both venues are suitable. and i trust local teams, so if you ask me we could also close this meeting now and go with maisonneuve 20:33:44 pollo, yes for being in the meetins, but no so active in the IRC/Wiki/etc 20:33:51 esp tassia and tvaz have seen enough debconfs… 20:33:52 to several of us, it was also important to have easy access to outside spaces and spaces with natural light, which was clear better at MN 20:34:12 lavamind: you mean there wont be any snow in summer? 20:34:34 h01ger: I can't confirm 100% :p 20:34:34 lol 20:34:42 I'll point some personal views, why i liked maisonneuve more (and i'm happy be had the tour in ETS to confirm this): 20:34:47 tvaz: go! 20:34:48 Calm neighborhood, close to downtown but not too much, well connected by metro, bus and public bikes 20:35:05 boah. 20:35:05 #save 20:35:05 Ambience: internal garden, outdoor space close to the building, natural light, surrounded by trees, close to park maisonneuve and botanical garden (great for debian kids!) 20:35:06 Solid negotiation, detailed spreadsheet, more realistic budget, ready for a contract 20:35:11 Great opportunity to build a start point for free software culture in the college 20:35:15 Flexible dates (ETS is available only 2 weeks in august) 20:35:18 * pollo is happy that the netplit is over 20:35:20 Less control for bringing external food/drinks inside (will make much easier the debian bier merchandise) 20:35:25 Huge soccer field 20:35:28 Promedate Ontario closeby 20:35:32 Open to external catering 20:35:37 among others 20:35:58 tvaz: thanks, thats a nice summary 20:36:28 whats the estimated budget again? 20:36:37 h01ger, see in the wiki 20:36:42 aviau: is there anybody else involved in making ETS happen? 20:36:42 120K maisonneuve 20:36:46 110K ETS 20:36:49 https://wiki.debconf.org/wiki/DebConf17/Bids/Montreal#BUDGET_estimation_.28.7E300_debconfers_.2F_.7E60_debcampers.29 20:36:54 * 100 ETS 20:37:13 so 10k difference, even though MN is 20k more expensive. how come? 20:37:14 h01ger: Yes, but I didn't invite them to meetings to avoid pressure on the comitee. I didn't want us to "flood" the votes. 20:37:31 h01ger: 20K diff, I was wrong 20:37:32 h01ger, tvaz: also, we have added 2 people from MN since the meeting to the dc local team 20:37:38 h01ger: The 11 students that were with me at LibrePlanet all helped already or wanted to help. 20:37:50 however, maisonneuve is a more realistic one, with detailed stuff. ETS is an estimation 20:37:55 Should I go over the lists of my arguments for ETS? 20:37:58 aviau: maybe you should have. one factor for MN is that more people from MN are involved while it seems that you're the only one working for/at ETS 20:38:05 aviau: please do! 20:38:09 +1 20:38:18 aviau: s#maybe## 20:38:20 aviau, go ahead 20:38:42 Closer downtown the better (hotels, restaurants, Central Station, transport) 20:38:47 Better price 20:39:26 More ressources (someone from ETS assigned to the project, help from Maison du Logiciel Libre staff, Help from Ville de Montreal that has a signed contract with Maison du Logiciel Libre and ETS) 20:39:55 MLL is that local free software project at ETS 20:40:06 yeah 20:40:07 more equipment available: network, electricity, help from the Lan ETS student club (they help events like us all year long) 20:41:09 * h01ger is distracted by children toys 20:41:11 cul8r 20:41:12 I think an engineering school has more relevance than a College, and many students will come. 20:41:37 DebConf at ETS will greatly push free sofware foward in the university 20:41:38 aviau: one argument for MN has been that you're involved in free software already, while this could be a nice kickoff for MN 20:41:59 ETS is used to receiving large events like this and all departments know what to do and how important it is. 20:42:11 my main worry about MN is the lack of auditoriums >100 people 20:42:32 i've only really seen the main one, which is 1000$ per day (and table situation there) 20:42:55 i've only really seen the main one -> i havent any other 20:42:58 I don't understand why we need several really big auditoriums 20:43:11 h01ger: if needed we can convert one of the hacklabs (vivoir) into a talk room 20:43:20 it's 250+ ppl 20:43:27 well, big can be 150-200 20:43:30 pollo: good point 20:43:47 though thats a really nice hacklab, with projector etc 20:43:50 there is a huge screen + projector in that room too 20:43:53 indeed 20:43:54 h01ger, you're worried for a non-issue (lack of big auditoriums) 20:43:57 h01ger: aside from opening and closing keynotes, there will be talks attended by 40-50% of all debconf attendees? 20:44:12 if you worry too much about tables in talk rooms, that's fine 20:44:17 it's ETS only 20:44:18 what were the room sizes in heidelberg? 20:44:33 tvaz: eparse or trolling? :) 20:44:36 max 200 in the big one 20:44:39 h01ger, i'm serious 20:44:58 there'are at least two huge spaces to be converted in ~200 people auditorium in the college 20:45:05 i can't see your point 20:45:16 ah 20:45:19 (but i see your point about plastic chairs) 20:45:20 thx for clarifying 20:45:29 but again, not about missing auditoriums 20:45:38 those chair will crash on some people 20:45:53 ok, that's another issue then 20:45:53 heh 20:45:55 holger you are not serious 20:46:07 i am, but i also think we can deal with that 20:46:10 ok, i'll be back to work then 20:46:21 we have lived with way worse chairs than that in the past 20:46:25 i made my points already and i'll be fine with both venues 20:46:28 * h01ger suggested to close this meeting 15min ago already :) 20:46:30 and everything was just fine 20:46:32 h01ger, ok, so to recap, you see issues at MN which are better at ETS, which is fine imo 20:46:40 tassia: people or furniture? ;) 20:46:41 h01ger: do you see and RC bugs with it 20:46:42 althoug i keep my vote to CM 20:47:28 MN is nicer for hippies like us, for sure, but debconf is also about diversity 20:47:31 also, if other ctte members had the opportunity to follow this meeting and review the available info (we have lots of pics on the wiki) 20:47:40 it would be helpful to chime in, now 20:48:30 rafw: what do you think? 20:48:37 anybody else here? 20:48:44 From what I see and read, I tend to prefer MN. 20:49:03 h01ger, did you put your pictures online? 20:49:10 no 20:52:57 #topic silence before the storm 20:53:09 haha 20:53:13 ok here's how it looks to me 20:53:56 h01ger visited both venues and sees bugs in our decision 20:54:14 but as far as I understand, he didn't find any breaking issues 20:54:22 which I what we were after 20:54:28 as local team 20:54:42 s/I/is/ 20:55:18 so to us it means we took a decision, but we will have to work to make sure that the issues raised are worked on and not ignored 20:55:39 well… maybe… i think its rather i disagree with you but i trust you and especially tvaz and tassia 20:57:06 and i also think both venues are fine 20:57:26 so i wont make a fuzz out of my disagreeent 20:57:27 we wouldn't having this discussion otherwise, of course 20:57:28 heh, local team agreed on that too 20:57:29 * tassia is not completely following 20:57:36 I think we all know we weren't going to find something so critical that one venue is not suitable. Why even have this meeting then? 20:57:53 its also that its winter now and one of the key factors for MN, nicer outisde spaces, is hardly visible atm 20:58:01 aviau: I had an open mind, after all I'm not a debconf regular! 20:58:04 aviau: to be sure not to miss something important we haven't seen 20:58:21 aviau: thats a good question. i think because the local team, or some of them, wanted their voted confirmed 21:00:41 rafw: what should we do now?`;-) 21:01:02 same question to anybody else 21:01:07 #topic and now? 21:01:21 * pollo does not see any reason to continue with meeting 21:01:22 i expected more global members raising questions to make us more confident about a decision, that we're not neglecting any important point 21:01:35 ^ same here 21:01:37 +1 21:01:38 but this just didn't happen 21:01:39 yeah 21:01:46 * h01ger blames the chairs 21:01:53 that's why i personally wanted this meeting 21:01:58 ( 21:01:59 * tassia I'm happy I'm a sofa now 21:02:03 *g* 21:02:12 hmm 21:02:19 oh hi 21:02:23 at some point the local team needs more questions than answers 21:02:41 I trust the local team and I think they made the right decision. 21:03:14 still i'm quite confident that we didn't forget anything really important, as the points h01ger brought are IMO secondaries 21:03:33 how is the transit at MN? 21:03:44 5 min from 2 diff subway stations 21:03:49 by foot 21:03:52 what lines? 21:03:55 grren 21:03:58 bremner, it's very good: metro, bus and rental bikes all nearby 21:04:08 bremner: 200m to the station, then 20min ride to downtown 21:04:32 tvaz: excellent talk spaces is a major point 21:04:33 the location of MN is on Sherbrooke street, which is a straight line into downtown 21:04:37 sadly these subway stations are not disabled friendly 21:04:46 cate: anything more than "Hmm"? 21:05:08 h01ger: no 21:05:13 pfft/lol 21:05:14 bremner, it is very close to parc olympic 21:05:25 and jardin botanique 21:05:38 h01ger, agreed, but both venues have it imo (ETS better, agreed) 21:05:39 #topic meeting will close in 7min if nothing substancial comes up. 21:05:56 * h01ger ponders going to smoke for 5min of that 21:06:30 you might want to try (internally, between dc17 localteam) to make a list of what you think matters for debconf and compare both venues according to tht list 21:06:39 lavamind just leaked that he gets a proportion of the renting fee 21:06:52 ana: We had a meeting, where we did that 21:06:54 h01ger: that was an off the record *joke* :p 21:07:03 lavamind: stop leaking 21:07:10 ana, we (sort of) did that in a presential meeting 21:07:11 aviau: then I'm missing plenty of things in the page 21:07:36 (wikipage) 21:07:41 ana: like what? 21:07:42 ana: Oh, for example? 21:08:24 it's going to be long, so let me list a couple of minutes :) 21:08:56 - food: possibilites of extern and interna catering, buying food (e..g supermarket), same for drinks 21:09:13 ana: Did you look at the wiki sub-pages? 21:09:22 There is one dedicated page for each venue 21:09:37 ana: https://wiki.debconf.org/wiki/DebConf17/Bids/Montreal/Venues/EcoleDeTechnologieSuperieure 21:09:42 ana: https://wiki.debconf.org/wiki/DebConf17/Bids/Montreal/Venues/CollegeDeMaisonneuve 21:09:45 - work spaces: list what a debconf needs (IMHO 1 big room and 2 smaller rooms) and check if you can serve that 21:10:18 aviau: yes, but they're both missing a side-to-side comparison with what really matters between both venues 21:10:41 imho those pages are oriented to win the bid, which was fine when you made them 21:10:56 ana: https://wiki.debconf.org/wiki/DebConf17/Bids/Montreal#Venue_options ? 21:11:27 ana, they had summarized the main points from their decision meeting 21:11:30 She is right that the wiki does not really make side-by-side comparaisons 21:11:31 ana: they are not, they are as accurate as we could make them 21:11:33 pollo: that doesn't over what matters detailed, as said that goes to show you an make debconf work 21:12:11 I can help you to make a list to decide if you want to. But besides this, I have not more ideas/suggestions. 21:12:24 s/you an/you can/ 21:12:41 ana: Unless you find major points, it wouldn't change anyone's opinion here 21:13:00 Looks like we are looking for dealbreakers, not just disagreement 21:13:03 So this meeting should end 21:13:18 I agree 21:13:24 +_1 21:13:48 aviau: if you want an external opnion, as you are asking here, you need to improve that info 21:14:17 Does ETS has on-site accomdation ? 21:14:21 rafw: yes 21:14:27 same has MN 21:14:28 * h01ger waved to pollo while reading his screen but he didnt notice 21:14:41 ok, thanks. 21:14:44 reading the wiki it's hard to know what venue is better, just that both can make debconf work 21:14:55 my two cents, bye =) 21:15:23 ana: Thanks for caring 21:15:51 h01ger: #end meeting ? 21:16:04 I didn't know we were looking for dealbreakers btw 21:16:36 aviau: I don't see why we'd have had a meeting is not that 21:16:54 pollo: Can you reformulate 21:16:57 h01ger, before ending the meeting 21:17:04 rafw: both venues have onsite accomodation in the form of red cross beds in classrooms 21:17:13 h01ger, let me make it clear why we had this meeting (as i understood it) 21:17:33 1) we had discussed internally and got a 4 x 3 for maisonneuve 21:17:36 tvaz: please do 21:17:52 #topic coming to an end… 21:18:35 2) quite tied, so we gave the chance to a new discussion, considering : (1) someone *could eventually* change opinion or (2) an experienced debconf member could point a breaker point in one of the venues 21:19:17 I guess enthusiasm for camp beds will vary pretty wildly. 21:19:23 :p 21:19:27 so it was a matter of bringing the subject for global DC people, to be sure we wouldn't make a bad decision 21:19:45 bremner: sure but both have it 21:19:46 and for me personally, i had the chance to visit ETS 21:20:01 h01ger: one of them has better alternatives, aiui 21:20:07 and saw very good points, which made comfortable of having debconf there, but still didn't change my vote 21:20:17 that's why i think we had this meeting 21:21:26 so 21:21:30 as we had only a few questions from dc global people, and as h01ger's points didn't change locals opinions, we (IMO) should keep our initial vote 21:21:31 my concludes 21:21:36 the localteam has decided 21:21:44 maisonneuve it will be 21:21:49 agreed? 21:21:55 yes 21:21:58 * lavamind agrees 21:23:18 does someone disagree? 21:23:33 is there anyone there? 21:23:35 ;-) 21:23:52 * aviau agrees 21:24:08 i trust "you" 21:24:15 oh hi, a dpl 21:24:22 hai :) 21:24:35 Maulkin: in case you care, meetbot.d.n has all the logs, as usual 21:24:37 #save 21:24:42 ack :) 21:24:59 #agreed the localteam has decided, dc17 shall take place at maisoneuve 21:25:06 thank you all for attending! 21:25:15 thanks! 21:25:18 thanks! 21:25:21 thanks all! 21:25:34 and thank you all for working on these two options, both are really great, but we can only have debconf in one… 21:25:34 * pollo is off 21:25:47 #endmeeting