18:00:05 #startmeeting 18:00:05 Meeting started Tue Jul 30 18:00:05 2013 UTC. The chair is OdyX. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:00:05 Useful Commands: #action #agreed #help #info #idea #link #topic. 18:00:08 MeetBot: startmeeting 18:00:08 gaudenz: Error: "startmeeting" is not a valid command. 18:00:11 #chair gaudenz 18:00:11 Current chairs: OdyX gaudenz 18:00:21 heh 18:00:21 #chair nattie 18:00:21 Current chairs: OdyX gaudenz nattie 18:00:22 hello 18:00:31 hi 18:00:32 hi 18:00:38 i'm here! 18:00:40 please say hi if you are here for the meeting 18:00:41 o/ 18:00:46 hi 18:00:46 hi 18:00:50 hi 18:00:50 hi 18:00:51 agenda: https://wiki.debconf.org/wiki/DebConf13/Meetings/20130730 18:00:51 yo 18:00:56 hi 18:01:03 #topic Agenda https://wiki.debconf.org/wiki/DebConf13/Meetings/20130730 18:01:15 hi 18:01:19 ok, let's do this thing 18:01:20 I'd like to move "Press" higher up", it's quite important I think. 18:01:22 #topic team roundtable - Finance and Sponsorship status 18:01:38 #topic agenda 18:01:50 Let's decide who chairs first then :-) 18:01:59 I think we should just delegate this, I don't see the point to talk about completely new things in an IRC meeting. 18:02:06 shall we move press directly after the team roundtable? 18:02:24 nattie: I'm fine with that iff we keep it very short. 18:02:29 I disagree, press needs to be local if we want a chance of local coverage. 18:02:37 gaudenz: a couple of infos/agreeds should suffice there 18:02:40 ok, let's get on with it 18:02:43 #chair nattie 18:02:43 Current chairs: OdyX gaudenz nattie 18:02:54 #topic team roundtable - finance and sponsorship 18:02:56 Sponsorship money did a little jump to 164k CHF. 18:02:59 (I'll let you both chair then) 18:03:04 OdyX: that does not contradict my statement, I just don't think we can resonably do something during the meeting. 18:03:16 not much news: still some outstanding invoices. 18:03:39 gaudenz: ack 18:03:48 #info sponsorship money has increased; there are still some outstanding invoices 18:03:58 have we sent the final reminders for the outstanding invoices? 18:04:03 some might need to be cancelled and othgers promised to pay 18:04:06 cate: ^^? 18:04:11 yes, we did 18:04:14 ok 18:04:19 nattie: you received the CC 18:04:28 #info reminders have been sent about the outstanding invoices 18:04:35 cate: sorry - i've been travelling and haven't checked mail yet 18:04:42 only got online to do this, really 18:04:51 any other bits on money? 18:04:54 hi 18:04:56 for the team roundtable, can you please summarize the outstanding issues and tell us what needs to be done until debconf/debcamp start 18:05:09 #topic team roundtable - registration 18:05:11 So we have an overview and avoid doing double work in different teams. 18:05:33 I want to send tonight http://piratenpad.de/p/bktJHCYS0s We need daytrip option in penta 18:05:48 badges and t-shirt are on the way (AFAIK) 18:06:05 #info badges, banners, flags, and T-shirts are on the way indeed. 18:06:09 cate: i'll give that a look after the meeting 18:06:10 what about banners ? 18:06:16 sorry 18:06:27 cate: mail looks good to me, but I would remove the link to MaterialToOrganize, this is really an organizer thing 18:06:32 gaudenz: ok 18:06:33 well, don't know exactly for T-shirts, but I think they are on the way too, it's been paid. 18:06:36 OdyX: do you have a tracking number for the t-shirts aldready? 18:06:39 hug: no 18:06:43 daytrip is in registration rountable? 18:06:48 they are not shipped afaik 18:06:50 can we stay on topic please 18:06:53 i think daytrip is a separate matter 18:06:59 is that all from registration? 18:07:10 Can we add two lines regarding power plug ? 18:07:11 #action hug and OdyX to ping the T-shirts company for a tracking number and a status on the production. 18:07:12 daytrip is ok, but not banners 18:07:13 so, no more about registration IIRC 18:07:19 hug: do you want me to ask here? 18:07:24 #topic team roundtable - bursaries 18:07:32 any news from burstaries 18:07:33 daytrip is not in the agenda, please add it at the end 18:07:34 or are things smoothly in time? 18:07:36 of the team roundtable 18:07:38 banners are ordered.. 18:07:41 gwolf: why not 18:07:45 will do. 18:08:05 * nattie points at the topic 18:08:26 bursaries? 18:08:27 anything else that needs to be ordered? plus put it on ythe wiki 18:08:32 nothing new afaik for bursaries. 18:08:42 nothing to report from bursaries, mostly volunteer requests lately. 18:08:43 #info no news from bursaries 18:08:46 next topic 18:08:53 #topic team roundtable - talks 18:08:57 tiago? 18:09:15 the schedule for the birthday party is finalized now. 18:09:20 and on the website. 18:09:25 gaudenz: well done. 18:09:36 #info birthday party schedule is published 18:09:45 #save 18:09:48 any other news there? 18:10:06 #topic team roundtable - network 18:10:12 XTaran: ^ ? 18:10:18 #info the static public talks scheudle is published 18:10:37 sorry for the delay 18:10:42 but nothing new about talks 18:10:53 no XTaran, let's assume it's okay. 18:11:00 i think he's at OHM, or on his way there 18:11:02 hug: 18:11:03 everything is done, now it's just some last adjustments if we get more requests 18:11:08 #info no news on the network 18:11:15 #topic team roundtable - video 18:11:29 I'm a bit concerned about no news from network... 18:11:32 i have a suspicion there'll be no news on video as Holger is also on his way here (OHM) 18:11:33 network is fine. 18:11:44 h01ger is going to have a meeting for video stuf in these day with... 18:12:00 I don't remember 18:12:05 #info video meeting to follow 18:12:19 f2f video meeting 18:12:20 #topic team roundtable - bar 18:12:22 waiting for glasses I'll call the company tomorrow 18:12:27 bar: all on the way, wiki page is made, drink/food prices are ready to publish, drinks are ordered, need some more volunteers, especially if we have long opening hours (day + evening). 18:12:40 ordered drinks until 11th 18:12:43 #action heiserhorn to contact glass company tomorrow 18:12:54 s/glass/cup/ 18:12:57 #info drink are ordered until 11th 18:13:19 Hi. 18:13:24 oh, hi XTaran 18:13:27 geile Hose 18:13:33 Sorry, we had a power outage at our field at home 18:13:36 nattie: And wet! 18:13:45 XTaran: that sounds like a personal problem. 18:13:54 #topic team roundtable - network revisited 18:13:59 nattie: Sound more like nasty weather 18:14:00 XTaran: your chance to shine 18:14:05 Servers arrived 18:14:12 #info servers have arrived 18:14:17 Servers have a minimal Debian installed. Ganneff is working on them. 18:14:34 need jessie released ? 18:14:42 OdyX: :) 18:14:48 #info Ganneff working on servers 18:14:52 any other news? 18:14:56 Not really 18:14:59 ok :) 18:15:08 #topic team roundtable - cleaning 18:15:10 The owner of the cleaning company was on holiday. I will call him tomorrow again. 18:15:17 wait 18:15:24 #action rafw to contact cleaning company owner tomorrow 18:15:28 we want to have vouchers for the bar 18:15:51 #topic team roundtable - bar revisited 18:16:04 ok, how do you want to handle the vouchers? 18:16:16 to buy at frontdesk with creditcards or money 18:16:19 heiserhorn: vouchers for everything or just as an addition? 18:16:27 addition 18:16:30 ok. how do you book off if vouchers aren't completely used 18:16:31 ? 18:16:34 that sounds like shifting the problem to front desk rather than solving it much 18:16:46 heiserhorn: I think this will only make matters more complicated 18:16:49 like you get a 10CHF voucher and only use 6CHF? 18:16:53 people my lack money and want to pay with credit card 18:17:06 heiserhorn: let's discuss this separately 18:17:11 hug: wasn't there a credit card terminal planned for the bar too? 18:17:13 no was more like 10-20 chf 18:17:16 yeah, this is not the time for brainstorming 18:17:19 I think we'll find a way 18:17:20 I agree on vouchers to give to people instead of refunds or for dishwashing or something such, but I don't think they should be able to buy them at frond-desk 18:17:29 fwiw, I've made very good experiences with bar vouchers on similar occasisons and I was hoping to have them at debconf too 18:17:35 heiserhorn: The idea has some merit... But I think it can lead to a collecting headache :-| 18:17:56 let's #action heiserhorn and hug (treasurer@) to find a solution ? 18:18:02 In any case, instead of vouchers, I'd favor the idea of them being inner-money 18:18:06 then we make an announcement to bring cash and coins 18:18:09 heiserhorn, hug, trb: please discuss this together with front-desk. No need to do this in the whole team. 18:18:10 OdyX: we have the credit card terninal 18:18:12 (i.e. pre-paid) 18:18:19 we can do this later 18:18:22 heiserhorn: you will have a credit card terminal! 18:18:25 #topic volunteers 18:18:35 gaudenz: I know 18:18:42 nattie: don't forget the press topic 18:18:47 * nattie gently points out she's changed the topic 18:18:52 #topic press 18:18:56 sorry 18:19:07 right - quick runthrough of press issues 18:19:10 Who want's to be in charge and coordinate with the debian press team? 18:19:12 who's taking on press? 18:19:21 [if you change the wiki, please notify in channel, so qwe can reload, without getting confused] 18:19:21 I can try to contact local newspaper. 18:19:32 I'd like to help on that side but not alone. 18:19:37 I think we need one person to first think about what is sensible to do. 18:19:53 gaudenz: given the current state of the press team, "and join the debian press team and be the active person there" is more realistic 18:19:53 telling heise.de about debconf may be a decent idea 18:20:07 my brother works at a local (Fribourg) newspaper and my partner at a university radio. They both asked for a press release in french and intended to come at Debian Party for interviews, hence my question. 18:20:36 I think a french speaking person would be prefered. 18:20:41 OdyX: ? 18:20:42 any volunteers for a press release? 18:20:44 I'm away from 1. to 5. August, but could work on a press announcement. 18:20:51 i'm happy to translate it into english if needed 18:21:00 I will be happy to work with Didier. 18:21:16 even better 18:21:17 nattie: let's work on an english version first, I'll translate to french with rafw and we'll both seek out to french newspapers around. 18:21:22 oh, fair enough 18:21:23 #agreed Odyx and rafw to work on a press release and nattie to help with translations. 18:21:31 gaudenz: the other way around, sorry 18:21:37 * harmoney snorts. 18:21:44 doesn't matter. we'll talk about fine detail on this matter later 18:21:47 nothing in German? 18:22:00 we can translate the same text 18:22:02 #agreed OdyX, rafw and nattie to work on a press release, coordinate with debian press team 18:22:05 cate: we need something in German as well. 18:22:18 the question is then when do we invite press if at all. I was thinking of the party, but I'd like names of potential interviewees that could validly speak about "free software in general and why DebConf in Switzerland is important" 18:22:41 shall we brainstorm that in general time rather than meeting time? 18:22:47 yes 18:22:51 I think the birthday event =! party is the right place, we can coordinate about persons later IMO 18:22:53 I'm short on general time, but yes. 18:22:59 nattie: yes please 18:23:03 ok :) 18:23:08 okay. #debconf-press for a less crowded chan ? 18:23:08 back to volunteers 18:23:11 #topic volunteers 18:23:12 #topic volunteers 18:23:15 oops 18:23:20 #save 18:23:25 gaudenz: zwei doofe, ein gedanke, as ever 18:23:30 We need more volunteers for the bar 18:23:36 anywhere else? 18:23:42 I think we will find volunteers for the bar 18:23:59 It is a nice job, 18:24:01 cate: no doubt yet, but I don't want to have them last minute if possible. 18:24:16 bar work does require a bit of lifting though, doesn't it? 18:24:27 nah, serving beers with a smile 18:24:28 and more for setup and teardown would be nice too. 18:24:39 cate: can you hilight these three points in your mail? 18:24:46 #info more volunteers required for bar, setup and teardown 18:24:59 gaudenz: no ;-) I let you to add the text ;-) 18:25:06 do we need to put out another call for volunteers before the start of debcamp, or will during debcamp be good enough? 18:25:10 cate: will do 18:25:31 nattie: I think there is a call for volunteers in the mail from registration. 18:25:36 nattie: keep the bar closed until enough people sign up? ;) 18:25:43 So that's currently good enough 18:25:54 #topic transportation 18:25:56 if we need to do another one, we can agree to do that in f2f meetings in debcamp, anyway 18:26:03 magic buses? ;) 18:26:12 nattie: no 18:26:24 didn't think so 18:26:36 more for the material, who from the team needs transportation for stuff 18:26:39 should we encourage people to sign up their cars 18:27:04 it depends on the material I have to bring… 18:27:06 or rather, should we put out an appeal for transport separately, or tack it onto another mail? 18:27:08 nattie: I think we should at least encourage orga people to do so. And to make small detours to pick up stuff if needed. 18:27:31 Bar team? AFAIK you need to pick up stuff in burgdorf? 18:27:34 gaudenz: i suspect some of that is already being done, but i don't have complete info on that 18:27:39 gaudenz: yes 18:27:55 I will probably drive from bern to vamarcus via langenthal. to pickup stuff. 18:28:00 #info please sign up your car on https://wiki.debconf.org/wiki/DebConf13/Cars 18:28:22 anything else on transport? 18:28:29 a central list of what needs transport might help to see if we've got enough cars, and for car people to know what they can best do to help 18:28:29 #topic Material 18:28:33 gaudenz: s/burgdorf/langenthal/ this is solved. 18:28:45 trb: thanks 18:28:54 the material list is a bit of a mess currently. 18:28:54 anyone got any projectors? :) 18:29:10 I have an old one at my parent's, should I take it? 18:29:13 i think a fair bit of the material list is already covered. do we know? 18:29:18 I think someone should take care to make sure we don't just add random stuff but also organize it. 18:29:20 OdyX: sure, if you think it will work? 18:29:26 I hope it will. 18:29:29 OdyX: resolution? 18:29:32 i think organising the list is also one for general time 18:29:39 1024x768 I think. 18:29:44 first aid kit - should we get one to live at front desk? 18:29:51 maybe 1280x1024, likely not more. 18:29:54 #action gaudenz to convert the material list into a table with who brings what 18:30:01 OdyX: yes please 18:30:01 thanks :) 18:30:18 we should take football, volley ball, etc. 18:30:19 I can most probably get one first-aid kit from boy-scouts, but I need to ask. 18:30:30 first-aid kit, does anyone have experience with that byond the mere basics 18:30:31 ? 18:30:39 scouts mere basics ? 18:30:40 OdyX: that would be great - and if not, we'll have to buy one, i guess 18:30:48 I think Le Camp has a first-aid kit and possibly more completa as std one 18:30:48 I'll see what I can do and keep the list posted. 18:30:50 OdyX: would be great, I think you can also spend some money to fill it up if needed. 18:31:00 I'd suggest that we need a quartermaster to come up with a centralised shopping list, get it ordered, and make sure the people that requested stuff eventually get it (this could be a job for a well organised volunteer) 18:31:04 cate: no they don't we asked 18:31:05 gaudenz: some money for renting it would be a good start. 18:31:35 i'll be able to bring ibuprofen gel (against swelling), arnica gel (against bruises), insect bite cream, and aloe vera (sunburn) to supplement the first aid kit, btw 18:32:04 rafw: sports' things need to go in cate's mail, requesting these for interested attendees. 18:32:04 #topic debcamp arrival 18:32:39 11am at le camp - is this on tuesday the 6th? 18:32:46 my proposal is that those from the team arriving on the 6th try to be there at 11am, does that sound right? 18:33:08 I'm likely to leave home at 09h, arriving in Le Camp 10h42 18:33:12 gaudenz: yes 18:33:15 righto. 18:33:17 I think it helps if we can first talk to each other and plan the setup for debcamp. 18:33:30 #agreed we aim to arrive at le camp around 11 AM on Tuesday 6 August 18:33:30 I'll bring a bottle of white wine for the first apéro. 18:33:38 #agreed meeting at le camp at 11am on the 6th 18:33:38 :p 18:33:52 cate: that means also that participants should probably not show up earlier. 18:33:59 #topic meetings during debcamp 18:34:19 is everyone OK with the suggested time of 13:30? 18:34:22 every day during the coffee after lunch 18:34:33 I won't be there initially, but that sounds sensible 18:34:37 looks good to me. 18:34:38 my proposal is that we try to eat lunch early and have the meeting after lunch before the talks at 1330 local time 18:34:44 let's decide "every day" on-site, it doesn't make much sense to decide that here+now 18:34:45 i'm fine with chairing those as long as someone else provides the agenda 18:35:07 unless anyone else wants to? 18:35:10 OdyX: why? 18:35:29 nattie: we can take turns if we want, I can try to keep an eye on the agenda. 18:35:32 gaudenz: because food schedule might move a bit, either way, many things we don't know. 18:35:49 We can always change the time it was more about after lunch. 18:35:50 but I'm fine with whatever time, I just want people to know it might very well get changed. 18:35:52 we can figure that out in one of the early meetings 18:36:03 gaudenz: we can figure that out as and when :) 18:36:07 We can also have meeting first and then lunch, but in .ni this did not always work well. 18:36:12 #agreed initial meetings to take place 13:30, after lunch 18:36:21 Usually daily meetings are required. But if things run smoothly enough, they might start spacing... 18:36:33 Sounds sane 18:36:46 and we can change times pragmatically after a few meetings 18:36:46 I'd like to keep short daily meetings, I'm fine if it's just 5min of everything running fine. 18:36:47 * gwolf strongly feels the rush for things reserved for those who will be there... And looks at y'all with envy ;-) 18:36:50 nice. What I'm quite used to is "evening meetings, after everything on the schedule", which I think works quite well. 18:36:50 syre 18:36:52 sure, even 18:37:09 OdyX: the evening timeslots usually fails more quickly (people are tired etc.) 18:37:22 yeah, i prefer daytime meetings 18:37:23 OdyX: these tend to be endless. I'd like to avoid that. 18:37:38 yes, and early-morning meetings are sure to fail 18:37:40 moray: well, after last talk is what I meant, but whatever. I can live (and will be at) whatever meeting time, don't worry for me. :> 18:37:45 we've also previously done 11AM meetings, but we'll see 18:37:55 * harmoney votes 8am meetings! 18:37:56 I want the bikeshed red. Next topic ? 18:38:04 nattie: I'm against anything before noon. 18:38:05 #topic participant information 18:38:20 how's the FAQ coming? 18:38:25 the mail seems to be on it's way to people - so to speak 18:38:39 I think the faq needs a bit of priorization. 18:38:40 FAQ is mostly outdated or missing stuff last I looked. 18:38:49 There is much stuff in it that is not really very important 18:38:50 yeah, that too 18:39:03 who wants to revise that then? 18:39:10 we need a stackoverflow instance, /me runs. 18:39:13 I copied from DC10 https://wiki.debconf.org/wiki/DebConf13/Welcome not really a FAQ, but with a lot condensed usefull informations 18:39:22 [a FAQ is anyway needed] 18:39:25 yay moar wiki pages 18:39:52 OdyX: it is wiki for a reason 18:39:53 cate: I think we should mostly now try to finalize one document for the mail. Which one do you prefer? 18:39:54 cate: frankly, no page is better than this with DC10 stuff. At least add a banner. 18:40:24 we can revise the FAQ after the meeting 18:40:44 i'm happy to help with that 18:41:32 can we agree on revising the FAQ? 18:42:01 OdyX: just added a warning 18:42:20 I like the format of the Welcome page more than the FAQ, maybe it's easier to start from there. 18:42:28 And copy some stuff from the FAQ 18:42:31 all links from https://wiki.debconf.org/wiki/DebConf13 need to be checked. /Venue isn't updated for example. 18:42:36 we can figure out the details of fixing the FAQ later 18:42:44 FAQ is just one thing. 18:43:11 But we have to fix the FAQ or Welcome page before sending the final mail to attendees. 18:43:14 I think we need to check and discuss it after the meeting. 18:43:16 *nods* 18:43:19 And the mail should go out soon. 18:43:22 it's something we can do after 18:43:27 agreed 18:43:33 but right after 18:43:44 #agreed FAQ/Welcome to be revised before sending final mail to attendees 18:43:47 good? 18:43:54 #action collectively work on FAQ / participant information after the meeting 18:43:58 We cannot send the mail without DayTrip options, so we still have delay (and thus time to improve wiki] 18:43:59 *nods* 18:44:00 everything from the right column of /DebConf13 too. 18:44:03 meh 18:44:05 left column. 18:44:11 #save 18:44:13 ready for AOB? 18:44:18 #topic AOB 18:44:24 yes 18:44:32 speak, or forever hold your peas 18:44:37 Someone need to prepare travel sponsorship stuffs. 18:44:40 random thing: press announcement needs to be a -devel-announce and -debconf-announce , and a blogpost. 18:44:50 Last year it was organized during debconf and too late (people altrady departed) 18:44:53 that was sorted out already, no ? hug in charge, no ? 18:45:07 [possibly sending ifnormation before people start to travel] 18:45:08 cate: hug already promised to do that some weeks ago. 18:45:16 gaudenz: ok 18:45:26 cate: we discussed that in bursaries, I think it belongs there 18:45:32 did we skip DayTrip ? 18:45:35 Day trip, we need someone to finalise the change in penta. Who can do that? 18:45:40 he he 18:45:43 :) 18:45:44 I'll do travel sponsorship 18:45:59 #action hug to take care of travel sponsorship 18:46:00 cate: that is not true, nobody was already departed 18:46:01 I'm very glad you do. 18:46:21 everybody could fill it during debconf, only one did not have his invoice with him 18:46:24 some already left their home for a long trip ending in DebConf though. 18:46:37 DayTrip penta, someone ? 18:46:46 (or at least people being departed was not a problem) 18:46:55 Ganneff: ^^ 18:47:31 gwolf: could you do penta changes in theory? 18:47:32 does he actually say yes? 18:47:52 gaudenz: in theory, I think this year we don't want to be mad 18:47:56