=====================
#debconf-team Meeting
=====================


Meeting started by gaudenz at 17:59:53 UTC. The full logs are available
at
http://meetbot.debian.net/debconf-team/2013/debconf-team.2013-07-02-17.59.log.html
.



Meeting summary
---------------
* Team roundtable - Finance and incoming sponsorship status  (gaudenz,
  18:02:15)
  * Loterie Romande communicated a "no" to us.  (OdyX, 18:07:17)
  * finances look good, we should not be too enthusiastic with new
    expenses but currently we are on the surplus side.  (gaudenz,
    18:11:55)

* Teams roundtable - registration  (gaudenz, 18:13:24)
  * ACTION: cate to check why vorlon and probably others did not recieve
    the status mail  (gaudenz, 18:15:43)

* Team roundtable - Bursaries  (gaudenz, 18:17:49)
  * ACTION: bursaries team to sort out the remaining few cases of
    food/accomodation sponsorship still open  (gaudenz, 18:19:24)
  * ACTION: Bursaries should produce a report of expected total outcome
    (gwolf, 18:20:13)
  * ACTION: (both for travel and for food+accom)  (gwolf, 18:20:21)

* Team roundtable - Talks  (gaudenz, 18:25:13)
  * thanks to tiago for working hard on talk selection and a first
    preliminary schedule!  (gaudenz, 18:26:07)
  * ACTION: talk team to notify speakers of talk acceptance  (gaudenz,
    18:26:41)
  * ACTION: mail to speaker to be sent by tomorrow latest  (gaudenz,
    18:27:39)

* Team roundtable - Network  (gaudenz, 18:28:18)
  * network team will know more after the local visit on Monday 8th
    (gaudenz, 18:30:28)

* Talk / BoF rooms, Bar, Hacklabs - floor planning  (gaudenz, 18:30:36)
  * AGREED: room proposal as in the agenda  (gaudenz, 18:35:41)

* Dishwashing and Cleaning  (gaudenz, 18:35:48)
  * AGREED: don't schedule anything in bof room 2 until the start of the
    conference. This is for in promptu sessions.  (gaudenz, 18:36:20)
  * AGREED: : ask the general cleaning company about a quote for
    dishwashing for DebConf, during DebCamp it can be organized by
    volunteers. Quotes should be ready for the next team meeting so we
    can decide.  (gaudenz, 18:48:54)

* T-shirts  (gaudenz, 18:49:22)

* organization of dishwashing - find people for hire  (gaudenz,
  18:49:59)

* T-shirts  (gaudenz, 18:52:35)
  * AGREED: T-shirts will be printed in Mexico  (gaudenz, 18:56:24)
  * ACTION: OdyX to prepare designs for discussion on the mailing list
    soon.  (OdyX, 18:57:00)
  * LINK: http://whiteboard.debian.net/dc13-stats.wb   (cate, 18:59:11)
  * ACTION: gwolf to get us an invoice for the t-shirts, cate to propose
    the numbers.  (gaudenz, 19:00:04)

* break until 21:08  (gaudenz, 19:02:24)

* Volunteers  (gaudenz, 19:07:24)
  * AGREED: ask to local groups in .ch for volunteers and offer free
    attendance in exchange of ~4h volunteering per day.  (gaudenz,
    19:10:57)

* Debian Day  (gaudenz, 19:15:14)
  * AGREED: DebianDay is planned on Friday 16th August  (gaudenz,
    19:17:38)

* 21:16 -!- MeetBot changed the topic of #debconf-team to: Debian Day
  (gaudenz, 19:23:16)

* Room Upgrades  (gaudenz, 19:23:32)
  * AGREED: details of how to do room upgrades of the remaining rooms
    and on-site upgrades are left to the registration team.  (gaudenz,
    19:29:25)

* Visit at LeCamp  (gaudenz, 19:30:05)
  * LINK: https://wiki.debconf.org/wiki/DebConf13/LeCampVisit20130708
    (gaudenz, 19:33:22)

* Room names  (gaudenz, 19:33:43)
  * AGREED: talk room names to be decided by the talks team  (gaudenz,
    19:36:34)

* next meeting  (gaudenz, 19:36:39)
  * AGREED: next meeting 16th july  (gaudenz, 19:38:04)
  * AGREED: next meetings 9th july, 16th july, 23th july, 30th july
    (gaudenz, 19:43:11)

Meeting ended at 19:43:28 UTC.




Action Items
------------
* cate to check why vorlon and probably others did not recieve the
  status mail
* bursaries team to sort out the remaining few cases of
  food/accomodation sponsorship still open
* Bursaries should produce a report of expected total outcome
* (both for travel and for food+accom)
* talk team to notify speakers of talk acceptance
* mail to speaker to be sent by tomorrow latest
* OdyX to prepare designs for discussion on the mailing list soon.
* gwolf to get us an invoice for the t-shirts, cate to propose the
  numbers.




Action Items, by person
-----------------------
* cate
  * cate to check why vorlon and probably others did not recieve the
    status mail
  * gwolf to get us an invoice for the t-shirts, cate to propose the
    numbers.
* gwolf
  * gwolf to get us an invoice for the t-shirts, cate to propose the
    numbers.
* OdyX
  * OdyX to prepare designs for discussion on the mailing list soon.
* **UNASSIGNED**
  * bursaries team to sort out the remaining few cases of
    food/accomodation sponsorship still open
  * Bursaries should produce a report of expected total outcome
  * (both for travel and for food+accom)
  * talk team to notify speakers of talk acceptance
  * mail to speaker to be sent by tomorrow latest




People Present (lines said)
---------------------------
* gaudenz (181)
* gwolf (88)
* cate (74)
* hug (61)
* OdyX (50)
* harmoney (35)
* XTaran (34)
* tiago (18)
* heiserhorn (13)
* gismo (13)
* Y_Plentyn (12)
* nattie (10)
* bremner (4)
* RichiH (4)
* MeetBot (3)
* Ganneff (2)
* bgupta (2)
* n0rman (1)




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