18:01:09 #startmeeting 18:01:09 Meeting started Wed May 9 18:01:09 2012 UTC. The chair is h01ger. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:01:09 Useful Commands: #action #agreed #help #info #idea #link #topic. 18:01:15 #chair gwolf 18:01:17 Current chairs: gwolf h01ger 18:01:18 #chair moray 18:01:18 Current chairs: gwolf h01ger moray 18:01:26 any other volunteers? 18:01:57 hola! 18:02:03 yo que se! 18:02:04 o/ 18:02:07 #topic please introduce yourself and possibly volunteer to write a short meeting report. agenda at http://wiki.debconf.org/DebConf12/Meetings 18:02:08 hi 18:02:09 not volunteering, just saying hi :) 18:02:10 * gwolf will be here in 5 minutes! 18:02:21 the meeting is suppossed to take 60min and meetbot.debian.net has logs 18:02:28 finishing-stuff-fastttt 18:02:35 * h01ger says hi also :) 18:02:44 hi 18:02:51 gwolf: better to pause-stuff :) 18:03:52 if you modify the agenda, please tell me so i can reload.. 18:03:56 tell us 18:04:23 h01ger: looking for someone who can write a summary of this meeting? 18:04:34 yup 18:04:42 .oO( siempre :) 18:04:53 Hi, I'm n0rman and I'm volunteering to write a short meeting report 18:04:56 lol 18:05:11 n0rman, great! 18:05:12 n0rman, please make it short! :) 18:05:17 #topic field report 18:05:22 leogg: you know I can't 18:05:50 in very short: my two weeks were great, i had a great vacation, meet many members of the localteam, which is way bigger then it seems on irc 18:05:55 like 2-3 times the size 18:06:00 saw UCA (the venue) 18:06:11 had zillions of reunions (meetings) 18:06:42 * gwolf is here 18:06:46 met many nice people and a very hot & interesting country+capital with great countryside 18:07:03 (and I joined h01ger for the last three days) 18:07:10 and will "only" (^whopefully) tomorrow send a full report 18:07:15 and sauna! :) 18:07:21 as i'm quite tired from the way back. just home here since 2h 18:07:37 sauna is very very important in .ni - the only place too really cool down! ;-) 18:08:16 And don't panic - We *really* worked on a report 18:08:19 the uca has 3 good auditoriums (one for workshops rather then talks) 18:08:22 so there will be accountability ;-) 18:08:32 There are nice photos available - h01ger, do you have the URL handy? 18:08:38 +gwolf found an accessible toilet on the last day! 18:08:45 http://layer-acht.org/fotos/660_Nicaragua_2012 18:08:51 hi (late) 18:08:58 yes! thank you gwolf for that! ;) 18:08:58 #info h01ger was for two weeks in Nicaragua, gwolf joined for the last three days 18:08:59 i will add some last ones, from the airport 18:09:11 o/ 18:09:14 incl pics of taxi drivers and atms and telefoncard shops 18:09:14 #info Photos available at http://layer-acht.org/fotos/660_Nicaragua_2012 18:09:24 gwolf, meetbot does that by itself :) 18:09:34 h01ger: #info f00, /me shuts up 18:09:35 :) 18:09:39 hi vicm3 - logs available at meetbot.debian.net 18:09:42 gwolf, :) 18:09:57 #topic open points problems 18:10:25 #info problems are uplink, fibreswitch and possibly, the food location 18:10:37 uplink is just not clear, else we are working on alternatives 18:10:40 I don't expect uplink to be a problem 18:10:43 will be clear in 2 weeks 18:10:51 fibreswitch is needed, see the list 18:10:53 h01ger: nema problema. 18:11:08 http://lists.debconf.org/lurker/message/20120505.010935.9b73080a.en.html 18:11:28 gwolf, jajaja 18:11:43 Food place is what I'd worry about... 18:11:44 gwolf, its helpful to track important points as such... 18:12:01 We have an open court in the University available as a food place. Problems: 18:12:04 and hopefully, really last, food place 18:12:05 1- It's not very big 18:12:16 2- It's open, so we have to get a roof (tent?) for it 18:12:21 gwolf, yes, finding a suitable place for food inside campus has been difficult 18:12:35 * h01ger suggests to move on. we cannot discuss/solve this here anyway 18:12:38 3- There is no light at night (and dinner will be after dark) 18:12:39 definitely a tent... because it's rain season 18:12:51 we missed to ask gwolf to find a place for food during his visit to UCA :/ 18:12:54 just please make a list of current most pressing / important problems and name those 3 18:12:59 n0rman, right! 18:13:04 n0rman, :) 18:13:20 anything else from the visit? (which is not on the agenda elsehow?) 18:13:41 else, next topic... 18:13:55 i think it is worth to mention that it was motivating for a lot of people in the local team 18:14:14 xamanu, heh. right. totally worth and glad to hear! :-) 18:14:28 xamanu: it was likely quite motivating for the DebConf chairs :) 18:14:36 hi noahfx, hi aranax - logs available are at meetbot.debian.net 18:14:37 like*wise* 18:14:38 #save 18:14:48 h01ger: thanks 18:14:53 kk 18:14:57 * h01ger nods gwolf - muchas gracias a tod@s! 18:15:14 h01ger, gwolf, thank you! :) 18:15:33 #topic debian day 18:15:46 right 18:15:59 so, we had a meeting on monday 18:16:00 http://whiteboard.debian.net/dc12-debianday.wb has notes from planning it 18:16:13 and the agenda says "stands" and now i shut up and listen to leogg :) 18:16:19 thanks, was just looking for the link :) 18:16:45 so, lilix and I was discussing the stands issue 18:16:59 whats the issue? 18:17:21 "There are some local companies interested in sponsoring and having their stands during debian day" - how is that an issue? 18:17:35 there is a sponsor interested in having a stand in debian day 18:17:45 I thought we discussed this some months ago? 18:17:46 but they're not interested in sponsoring debconf 18:18:20 lilix, what are they offering us? 18:18:27 and we decide that only debconf spnsors can have a booth during debianday :/ 18:18:38 moray, yes... but we want to discuss it again 18:18:46 but we can charge them for the booth, and we don't have to rent spaces 18:18:49 they use fedora, so it's not really their public 18:18:54 It seems they are interested in getting through to the local public 18:18:55 based on this sponsors request 18:18:59 but not to the DebConf whole audience 18:19:22 gwolf, yes... that's right 18:19:23 ...so they are interested in only hiring a stand - That would still mean some income to us, but not as much as a sponsor 18:19:34 gwolf, right 18:19:45 so what exactly are they offering us? 18:19:48 right 18:20:09 h01ger, around $500 or more 18:20:10 h01ger: we can charge them, we need to stablish how much we will charge for a booth during debianday 18:20:15 what was the cost of renting the tent for their stand? 18:20:22 we were thinking 300-500USD 18:20:27 leogg, cool. deal, i'd say 18:20:29 stand/booth 18:20:32 gwolf: we don't have to rent anything 18:20:33 gwolf: right 18:20:36 * h01ger looks irritated at n0rman ;p 18:20:38 n0rman: where will they be? 18:21:01 outside of Aula Magna (need to think a new name :P) 18:21:09 we can ask UCA for tents and tables 18:21:10 gwolf, we'll have the stands for free 18:21:11 and chairs 18:21:14 in the ~6x6m entrance? 18:21:17 assign them spaces? floor and they bring their seats and tables? or use tables from UCA? 18:21:21 gwolf, that's right 18:21:50 we're asking UCA for tents tables and chairs for the stands 18:21:51 i think 500 usd for a stand at debianday in managua is totally fine 18:21:52 So, US$500 for being there for a day - No mention in webpages or anything? 18:22:03 It seems quite good fo rus 18:22:16 I agree... less than USD 500 is not worth all the trouble 18:22:17 * h01ger is also fine with naming them on the debianday website 18:22:41 h01ger: I'd rather not risk upsetting normal sponsors that way 18:22:46 maybe with link||logo for more? (or just not offer it. i think i prefer that. maybe link as thats no work and good practice) 18:23:01 moray, with what? 18:23:05 h01ger: with website stuff 18:23:09 h01ger: but "only" on the http://debconf12.debconf.org/debianday.xhtml 18:23:16 * h01ger looks at debianday.org and sighs 18:23:27 gwolf, mention in debian day posters and press interviews 18:23:35 yes, logo only on the relevant debian day page 18:23:38 I'd also prefer not to have extra sponsors appear in the website... as it breaks things. Maybe what lilix says, but that's it 18:23:38 sigh 18:23:43 this is *not* just a stand then 18:23:46 right 18:23:48 if it's a just a stand, ok 18:23:51 * gwolf stands with moray 18:23:56 and as lilix says, we'll have a lot of press for debian day 18:23:59 but if it's website, mentions, etc., it should be more like the normal prices 18:24:18 so if press talks with them there fine 18:24:26 but we dont mention them in *our* press releases 18:24:29 press is free to approach whoever they want 18:24:37 moray, if logo on website is a problem, i'm fine with not giving them that 18:24:40 and we dont mention them on http://debconf12.debconf.org/debianday.xhtml 18:24:43 but yes, we will not explicitly thank them (as we *will* thank UCA) 18:24:48 I bet they only want to be on the DebianDay and don't even care about the web 18:24:56 vicm3: most probably. 18:24:58 do we agree on these three things? 18:25:06 leogg: it just seems to me, that mentioning them / putting logos etc., risks upsetting other sponsors 18:25:11 who pay a lot more for the same 18:25:27 1. so if press talks with them thats fine 18:25:28 I agree with moray 18:25:31 2. but we dont mention them in *our* press releases 18:25:34 3. and we dont mention them on http://debconf12.debconf.org/debianday.xhtml 18:25:35 they just want local exposure... website is not necessary 18:25:35 moray, then we don't offer them that 18:25:46 for the stand itself, *if* we have enough room, and if $500 is enough that we won't run out of space for stands, then sure 18:25:58 moray, there is enough space 18:26:05 leogg: we are just offering them space during debianday 18:26:11 moray: we can measure the space and give them specific space in it 18:26:22 and if 10 people want stands, grant them only to the first n 18:26:23 do you agree on those 3 points? 18:26:28 h01ger: for me is ok 18:26:29 I agree. 18:26:31 moray, we have room for 10-12 stands 18:26:40 n0rman, right... and press talks 18:26:42 lilix: 10 stands? Stands are usually ~3x3m 18:26:43 lilix, leogg ? 18:26:46 do you agree on those 3 points? 18:26:48 that would just not fit. 18:26:58 there is space 18:27:04 been there, seen it 18:27:05 gwolf, the stands are 1.5x1.5 18:27:09 sigh 18:27:12 something like that 18:27:17 lilix, leogg: do you agree on those 3 points? 18:27:22 h01ger, stands like during flisol 18:27:37 leogg, ... 18:27:42 leogg: there's hardly place for a person to stand on that space 18:27:46 been there, seen it 18:27:49 * vicm3 thinks that 3 points are perfectly fine :) 18:27:51 lilix, leogg: do you agree on those 3 points? 18:27:51 h01ger, I'm fine with it 18:27:57 genial! 18:28:06 lilix, are you fine with those 3 points? 18:28:21 wuju! :) 18:28:32 #agreed on local stands during debianday for 500 USD. with no mentioning them in our press releases (as indiviual sponsors) nor on the website 18:28:40 yes :) 18:29:03 great! 18:29:18 anything else about debianday? 18:29:37 translation? 18:29:42 h01ger, nothing else... the rest is in the meeting minutes 18:29:52 vicm3: right 18:30:09 It seems talks are much prefered to be in Spanish only 18:30:09 concert? :) 18:30:16 later 18:30:19 So we will have to translate speakers 18:30:24 It will *not* be with dedicated infrastructure 18:30:25 do we? 18:30:30 it will be via volunteers 18:30:31 gwolf, that's right...we prefer talks in spanish 18:30:35 yes 18:30:40 So, we have to give priority to speakers who speak Spanish 18:30:46 dont we have spanish speakers? in mexico we had, or? 18:30:47 if we prefer Spanish, can't we just choose people who speak it, yes 18:30:51 but we *do* want some who don't 18:30:54 gwolf, and personally I'm not a huge fan of translated talks 18:30:55 h01ger: we have some, and we had some 18:30:56 gwolf: do we need that? 18:31:03 in Argentina we had a track in Spanish and one in English 18:31:06 #info we want spanish speakers for debian day 18:31:16 gwolf: translated talks normally end up being boring compared to ones from native speakers 18:31:17 #info in Argentina we had a track in Spanish and one in English 18:31:31 would english talks work in .ni? 18:31:32 moray, right 18:31:37 gwolf: you can also get people to write the talk in collaboration with a non-Spanish speaker 18:31:39 moray: right. But missing Zack's or Bdale's talk is a worse alternative 18:31:41 h01ger, not during debian day 18:31:44 i got different opinions edited into the report ;) 18:31:51 gwolf: but have the Spanish speaker give it 18:31:56 h01ger: there's still room to play with 18:32:08 debianday.org is fixed now \o/ 18:32:13 we were talking about a single track in the morning, and two parallel tracks on the evening 18:32:22 yay! 18:32:26 (so +- 3 plenaries and 4 talks side by side) 18:32:33 (of course, *if* we have enough talks) 18:32:35 :) 18:32:36 fitoria, gwolf: can you please check penta for how many debianday submissions we already have? 18:32:47 and, next point? 18:32:48 h01ger: that's another point Iw anted to talk about :) 18:32:51 gwolf: from my point of view, a 5 or 10 minute zack talk, translated, would solve the problem without getting into the "boring translation" issue 18:32:58 lets move faster please 18:33:01 (rather than a full slot) 18:33:02 h01ger, last time I checked there were only 2 talks submitted 18:33:05 h01ger: I checked on Monday, and we had still very few talks 18:33:07 we have 30min left and lots of topics 18:33:07 but, we don't need to discuss this all now :) 18:33:13 18 talks in total (debconf+debday) 18:33:14 gwolf, check and share please 18:33:22 h01ger: I am doing that... 18:33:25 #topic budget 18:33:26 debian day is a local team problem :p 18:33:29 grr... 18:33:34 and lets move on please 18:33:35 moray, :) 18:33:41 whats the current budget status? 18:33:48 leogg, n0rman ^^ ? 18:33:53 (or any other takers) 18:34:08 right 18:34:33 h01ger, do you want some numbers? 18:34:37 yes 18:34:41 or ponies 18:34:42 h01ger we have $48,618.18 in sponsorship money 18:34:51 expenses? 18:34:52 $53618.18 so far 18:34:59 with the new sponsor 18:35:02 leogg: cool! 18:35:03 :) 18:35:08 * gwolf wants some ponies instead 18:35:18 the one "only" for central americans...(?!) 18:35:25 and $14680 with pro and corporate atendees 18:35:30 aprox. 18:35:39 h01ger, that's right 18:35:54 and expenses? 18:36:05 or rather, costs... 18:36:06 a big whoooo, because this means we have enough money for DebConf (excluding travel grants and accommodation) 18:36:11 we still have some regular sponsors that haven't commited to give money, so it should go up a bit 18:36:36 #info still no budget for travel sponsorship and accom, but at least we will have a debconf 18:36:39 yes, we have the minimum required for debconf right now 18:36:44 \o/ 18:36:47 \o/ 18:36:50 wow 18:36:53 \o/ 18:36:54 seriously. thats \o/ 18:37:06 so I should book flights, then? ;) 18:37:06 yessssss 18:37:11 lol 18:37:16 moray, you should! :) 18:37:18 How far are we from reaching accomodation? 18:37:28 and we'll be able to sleep better at night 18:37:29 moray, personally i'd prefer boat 18:37:41 h01ger: more time to adjust to the temperature? 18:37:49 :) 18:38:00 moray: don't bother trying. Nobody can adjust to that temperature, no matter what. 18:38:32 how much is housing? 18:38:42 yes, an answer to gwolf's question would be good 18:38:43 gwolf, accomodation is around $50K 18:38:44 50k??? 18:38:47 yes 18:38:52 ouch 18:38:54 wow... Still a long shot 18:38:59 and $40K for travel sponsorship 18:39:01 leogg: for how many attendees is that? 18:39:18 leogg, i think the good part is that the next meeting point will be quite short 18:39:23 gwolf, for 75 during debcamp and 150 during debconf 18:39:25 so we need to double what we got so far to do accommodation, roughly? 18:39:26 (which is that) 18:39:35 yes 18:39:36 ...ouch 18:39:39 if we're that far off accommodation do we need to start warning people? 18:39:57 http://munin.debconf.org/debconf.org/skinner.debconf.org.html#Pentabarf is at 155 people, btw 18:39:58 as attendees will be assuming they just get it, still 18:40:05 registration is still at ~150 18:40:12 moray: I think so... 18:40:16 moray, we dont even have reconfirmation phase really planned out :) 18:40:17 so housing can go down 18:40:27 h01ger: right, but some people will be booking flights already 18:40:30 and food also BTW 18:40:33 moray, and we have more options for money 18:40:39 moray, "dont worry..." 18:40:50 ie attendees who can, pay part 18:41:08 next point? 18:41:18 #topic travel sponsorship team 18:41:37 Well, we'd need somebody to form this team 18:41:38 haha 18:41:39 #info even if we have no money we have some money at least for central americans, so we should form this team 18:41:40 but alternatively 18:41:48 we can just assume there will be no travel sponsorship team 18:42:01 h01ger: I thought that money will go for food + accomm first? 18:42:08 this is my fault, right? 18:42:09 #info and should we have some money... its good to be prepared. 18:42:18 * fil hangs head in shame 18:42:23 moray, no. the one sponsor wants to give to central americans only 18:42:29 h01ger: yes, I know that 18:42:33 fil: we don't want you to hang head. We want you to become a platinum sponsor! 18:42:39 and we discussed ising this for travel sponsorship 18:42:56 h01ger: but the food+accommodation of all CA people reach more than $5k? 18:42:59 won't 18:43:08 right. accom will do 18:43:13 h01ger: still, we can use the money from that sponsor to pay for their stay at DebConf 18:43:14 but they will need sponsorship too 18:43:19 and this needs to be decided too 18:43:22 rather than their travel to Nicaragua 18:43:29 I think it's much fairer 18:43:30 so we need a team to decide sponsorship in any case 18:43:37 gwolf: I'd love to have that much spare cash burning a hole in my pocket 18:43:38 * h01ger sighs 18:43:43 because they will probably have to be food-and-hotel sponsored anyway 18:43:50 #topic sponsorship team 18:44:00 #info someone needs to decide who is worth the money 18:44:04 #info a team 18:44:13 * h01ger sighs 18:44:23 this is a more relevant point: 18:44:28 #agreed We agree to disagree 18:44:33 if we are short on money, just giving it to "all who ask" may be silly 18:44:44 even for food and accommodation (if we have money to pay for those at all) 18:44:47 gwolf, ???? 18:45:09 h01ger: Yes, I don't think we can form a team to give travel money, even to Central Americans under this special sponsor consideration 18:45:10 gwolf: suppose we have some money to pay accommodation (like those $5k), but not enough for everyone 18:45:15 (yes we do, but i'm trying to not repeat discussions all over and over and over again) 18:45:20 gwolf: we need some mechanism to decide who gets it 18:45:25 debconf starts to bore me, i should quit 18:45:28 ok, right 18:45:37 previous years we just said "everyone gets it", and avoided the question 18:45:42 but maybe we won't have that much money 18:45:50 moray, no we didnt 18:45:52 so we could do a similar mechanics to the "regular" travel bursars team, but geared towards food+hotel 18:46:12 we didn't do that in dc10 moray (same issue: money) 18:46:27 we always check people 18:46:30 except when we know them 18:46:43 h01ger: we didn'd last year, everybody got 'it' 18:46:44 ie we dont check ana, we know ana :) +hi, ana! :) 18:47:19 local team checked locals last year 18:47:43 there was a check. we just dont accept everybody who registers *just* becasue they made a deadline 18:47:56 can someone else please take over chairing? etootired 18:48:12 I was being approximate, but sorry if that derailed the discussion 18:48:17 i don't want even to discuss that :). Important point: in dc10 we were short of money and we checked people: just asking them what they do and it worked well 18:48:23 my point was, we haven't always had a formal team about it 18:48:26 but maybe we need that this year 18:48:47 i.e. a "sponsorship team" (bursaries/support/grants/whatever) like the topic says 18:48:52 it seems we do 18:49:14 just sorting the whole list of attendees acording to their value to DebConf 18:49:21 all the time tiny bits distracting each topic. and people having fun with it, i agree to disagree to like that 18:50:03 ok, so what follows here? We agree we need that team 18:50:11 so, any volunteers? 18:50:26 Volunteers who are familiar with Debian people, of course..? 18:50:47 gwolf: the team leaders needn't be familiar with everyone, if they recruit others who are 18:50:56 (by fil's clever methods, or more traditionally) 18:51:18 I volunteer if you need some local in the team 18:51:23 * n0rman doesn't know if he wants (or if it's needed) to raise his hand :) 18:51:28 anyway - I'm not leading that team. This year I'm too much behind in getting the talks team to work 18:51:46 I want to get this part done before going on with the next 18:51:48 If you need a local, I'm here too 18:52:24 leogg, n0rman: I think that for *this* topic in particular, somebody who has more direct knowledge of who is who is needed... 18:52:37 ...although you could try recruiting others who are, as moray says 18:52:44 gwolf: ok 18:52:47 gwolf: and could we send an email asking for volunteers to dc-discuss? 18:52:48 right 18:52:51 also it should be someone not applying for a travel grant 18:52:56 n0rman: so you are the leader? 18:53:10 gwolf: if it's ok, I can do it 18:53:11 #info n0rman will lead the sponsorship rating team 18:53:26 n0rman: please discuss with us later if you have questions about it 18:53:36