19:00:54 #startmeeting 19:00:54 Meeting started Tue Jun 21 19:00:54 2011 UTC. The chair is nattie. Information about MeetBot at http://wiki.debian.org/MeetBot. 19:00:54 Useful Commands: #action #agreed #help #info #idea #link #topic. 19:01:07 #topic local team status report 19:01:21 AbsintheSyringe, aroundthfur: speak now or forever hold your peace 19:01:22 h01ger, moray, you around? 19:01:47 ok, i can say that i have the visa problems resolved 19:01:48 #pingall 19:01:51 or how was it? 19:02:03 MeetBot: pingall meeting now 19:02:03 meeting now 19:02:03 AbsintheSyringe amaya AndrewLee aroundthfur azeem bdale bgupta blarson bubulle Caroll christoph Clint cpt_nemo dam darst dkg edrz enrico faw FBI fil franklin Ganneff gregoa gwolf h01ger jcristau jeremyb jimbodoors jvw Kaare karora kilobyte leogg lucas Lunacy 19:02:03 madduck maxy MeetBot mehdi moray mshuler n0rman nattie nomadium otavio paravoid paulproteus rmayorga schultmc schultmc_ sgran simonft Sledge taffit tassia tiago tmarble tokkee Tolimar vorlon zack zobel zumbi 19:02:03 meeting now 19:02:10 we are sending the letters this week (tomorrow probably) 19:02:27 aaand.. 19:02:32 don't know what else.. 19:02:33 #info aroundthfur has resolved visa issues, and will be sending letters this week 19:02:34 AbsintheSyringe, ?? 19:04:01 (dare i ask about transport from zagreb?) 19:04:14 nattie, i can't tell you much about it 19:04:34 hi 19:04:36 i'll bring it up under AOB 19:04:38 hi moray 19:04:43 other than i will try and help make it happen 19:04:54 nattie, yes please.. 19:05:09 actually, i need to ask about insurance 19:05:12 We had insurance here 19:05:13 yes..? 19:05:20 here? 19:05:26 i'm just going by what the agenda says 19:05:44 here == in this topic 19:05:52 the insurance was for the equipment 19:06:02 aha 19:06:03 there was talk about insuring everybody 19:06:06 AbsintheSyringe2: speak 19:06:08 but i don't know about that 19:06:09 weird 19:06:11 I was here the whole time had to reconnect 19:06:13 either way I said 19:06:15 *waves 19:06:18 and I can say that we'll have visas solved by the end of this week :) 19:06:21 gwolf, yes, sorry my bad 19:06:21 it turns out everyone will be insured 19:06:24 their equipment and so on 19:06:26 even health 19:06:33 AbsintheSyringe2: we pay, or govt? 19:06:40 sweet 19:06:47 we can have fights! 19:06:49 AbsintheSyringe2: do you have a copy of the policy? 19:06:52 I was just on a meeting with DIVA, we're supposed to go to Banja Luka and visit personally our sponsors and finish the things 19:06:57 moray, them, govt 19:07:03 darst, what policy? 19:07:07 great 19:07:12 AbsintheSyringe2: the insurance paperwork 19:07:14 AbsintheSyringe2: he means the insurance docment 19:07:18 ah 19:07:20 AbsintheSyringe2: that's very good! Please get any details on exactly what does it cover (that's the policy) 19:07:28 right don't have it but I'm guessing I can get it 19:07:28 conditions for it and all 19:07:35 gwolf, ok I will 19:07:47 we're supposed to go meet them next week 19:08:01 once the conditions are met I'll ask for policy 19:08:11 can we just wait out this stream of reconnections? 19:08:19 yeh 19:08:22 yeah 19:09:01 hola 19:09:15 ola 19:09:23 h11ger, hi 19:09:24 ola muchacho 19:09:47 hi 19:10:00 * h11ger grumbls about network problems 19:10:23 netsplit 19:10:28 everyone present and accounted for now? 19:10:57 adnan, that would make sense 19:11:04 h01ger, *nods 19:11:21 * gwolf is still alive 19:11:28 this is a triumph 19:11:31 :D 19:11:34 wow 19:11:52 bye bye h11ger 19:11:53 give it 2min to settle doen 19:12:02 here we go 19:12:03 magnet just splitted away 19:12:38 so - we have insurance, paid by govt, and AbsintheSyringe will provide a copy of the insurance policy? 19:12:59 afk for a minute or so 19:13:06 nattie, if it's not paid by govt. it'll be paid by diva or somebody, either way it won't be paid by debian 19:13:09 even health? wow! 19:13:18 tiago, no 19:13:19 hw 19:13:22 hardware 19:13:23 actually 19:13:28 I am targeting health as well 19:13:29 AbsintheSyringe: if it is paid by diva, will it come out of our sponsorship money? 19:13:32 hardware and health 19:13:36 :) 19:13:43 AbsintheSyringe, who should pay health? 19:13:55 darst, not sure, gotta see what the conditions will be after that meeting with the insurance company 19:13:59 that's what I'm targeting 19:14:06 h01ger, them? 19:14:09 h01ger: "be paid by diva or somebody, either way it won't be paid by debian" 19:14:10 ok, so we don't actually have insurance yet? 19:14:13 AbsintheSyringe, happy you're working on insurance 19:14:21 AbsintheSyringe: that answer related to what I asked? 19:14:29 tiago, debian money goes to diva... 19:14:30 nattie, we do, it's just not finalized yet 19:14:42 does who pays depends on what it covers ? 19:14:52 seems we need to sort this outside the meeting? 19:15:01 AbsintheSyringe: when are you meeting with the insurance people? 19:15:04 AbsintheSyringe btw, can you give me a snail mail delivery address for banksy dvor, please 19:15:13 nattie, next week 19:15:22 h01ger, k 19:15:25 AbsintheSyringe: got a specific date? for the minutes 19:15:30 h01ger: sorry, i'm still confused at debian x debconf money 19:15:35 i dont think we should waste our time and ressources with stuff which is not related to running the conf, ie health insurance for attendee 19:15:36 nattie, Tuesday 19:15:56 yea 19:16:00 #into AbsintheSyringe will meet with the insurance people next Tuesday (28th) to finalise details of insurance 19:16:06 #info AbsintheSyringe will meet with the insurance people next Tuesday (28th) to finalise details of insurance 19:16:14 and while we're at it... 19:16:16 in the end I'm trying to get us free insurance, how and what will happen I don't know yet 19:16:18 nattie: are they meeting twice‽ 19:16:30 #action AbsintheSyringe to meet with insurance people Tuesday 28th 19:16:35 gwolf: sometimes i can spell 19:16:38 #info insurance is needed by july 1st - else no hw will be shipped to BL and we will have no video and no servers 19:16:59 please focus on important stuff 19:17:06 then no conference 19:17:25 tiago, well, backup plan would be really expensive insurance from .fr 19:17:38 AbsintheSyringe: will it definitely be finished at that point? 19:17:39 it'll happen, don't worry 19:17:44 :) 19:17:59 right 19:18:04 haha 19:18:05 h01ger: And I understand that in order to consider we do have the insurance, we need AbsintheSyringe to produce the policy by June 30, right? 19:18:06 ready for the next bit? 19:18:09 nattie, it'll be finished by the end of the month, it should be finished next Tuesday, but def by end of the month 19:18:34 nattie: go ahead 19:18:36 AbsintheSyringe: as long as you make it clear to them that it's urgent 19:18:46 gwolf, yes. i wont take "dont worry" as anything :-D a scan of the document is fine 19:18:50 nattie, it'll be clear alright :) 19:19:06 AbsintheSyringe: hardware is the priority, health is a nice bonus but we need the hardware insurance ASAP 19:19:11 #topic talks team report 19:19:14 gwolf: over to you 19:19:15 nattie, roger 19:19:33 Ok 19:19:43 so, I know I have been mostly missing recently 19:20:01 we know you've been busy 19:20:03 I started working on the schedule - No, I cannot even call it a pre-schedule yet, but we are close to it ;-) 19:20:18 do we have anything even remotely resembling a "selected" list yet? 19:20:20 ...We have many pending things — The most pressing one IMO is how tracks will be managed 19:20:31 nattie: We do, and we have to go over it to confirm who's coming and who's not 19:20:34 i really want to get my request for submissions out... (but i know that's mostly not that important) 19:20:37 *nods* 19:20:42 one more thing 19:20:49 AbsintheSyringe: save it for the end, please 19:20:54 Yes, it's very important, and (I know you are very good at it!) I'll ask you to prod me about it 19:21:00 We have to get yet another talk team meeting 19:21:09 I suggest/hope for this Thursday, I have to mail the teeam 19:21:16 gwolf: let me know when, and i'll gatecrash like the gatecrasher i am :) 19:21:31 ... Things are going fine, I don't have the exact numbers at hand 19:21:38 gwolf, is there anything I could do to help you with that 19:21:39 ? 19:21:40 #action gwolf to schedule another talks team meeting - Thursday? 19:21:53 I mean, help the talks team 19:21:59 but IIRC we have ~35 talks pre-scheduled (that's the old-official thingy), and the others will be scheduled upon request 19:22:18 tassia: Show up at Thursday meeting, and/or talk to me after the meeting :) 19:22:27 this is just a short status report, and it's over by now 19:22:30 ok 19:22:32 (thx :) ) 19:22:37 gwolf, ok I will 19:22:38 #topic travel sponsorship team report 19:22:46 anyone? 19:22:58 Ganneff, who else is on the team? any news? 19:23:48 i am on the team 19:23:59 but better if someone else speaks regarding this 19:24:29 aroundthfur: any news? if not, jump 19:24:44 we had a meeting on sunday 19:24:49 btw, i didn't receive any email regarding my request 19:25:14 basically made the desicision where to put the "cap" 19:25:23 below that cap ppl don't get sponsored 19:25:32 there is a list 19:25:32 many people seem to have not received the mail 19:25:35 if you want it? 19:25:51 tiago, i can't say anything about that 19:25:56 sorry 19:26:12 aroundthfur: no, the list is not public 19:26:15 aroundthfur, mails where not send to people without decission yet, right? so people cannot know whether its a mail problem or a decission not been made 19:26:15 numbers are 19:26:22 but not people lists. 19:26:33 IMO everyone should get a mail _now_ - even if it only says "wait" 19:26:42 * gwolf +1s h01ger 19:26:43 yes 19:26:48 aroundthfur: please address that to the team 19:26:56 I think rejected people got mails, are you talking about the middle group? 19:26:57 ok 19:27:18 we made the decission who gets sponsored 19:27:24 i definitely got a rejection mail 19:27:29 based it on how much money we had 19:27:30 darst, yes 19:27:37 we all rated ppl 19:27:48 and decided that way 19:28:03 everyone who got rated "down" didn't make it.. 19:28:14 i can't say anything about the mails 19:28:20 i have access to reports in penta and think i'm an approval case which didn't get email 19:28:23 i am not in "charge" of them 19:28:48 so it seems it's a failure in sending them 19:28:57 but Ganneff said he will notify everyone 19:29:02 should I just make a script and resend myself? Perhaps that is the easiest way? 19:29:05 when will the middle group be decided? a.) the above and b.) reconfirmation ends in 2 weeks 19:29:14 I don't _want_ to have to do it myself 19:29:23 (and some people still havent booked as you could read on planet the other day) 19:29:29 h01ger: I would like us to make firm decisions before then, yes 19:29:45 h01ger, the middle group as i know it, will be notified after we see who won't come to debconf 19:29:46 so whats holdign up those decissions? 19:29:55 aroundthfur: that's a circular argument 19:29:58 there's already some ppl that said they wont come as i see on the list 19:30:03 darst, wouldn't be better to hear back from Ganneff before reshooting all the mails 19:30:04 darst, frankly: i'd be happier if you spam people then them not getting mails at all 19:30:05 people have to know whether they can count on money to make the trip 19:30:18 aroundthfur, so after the deadline? that doesnt compute 19:30:21 just a sec 19:30:28 yeah, there's no advantage keeping it open indefinitely 19:30:35 and we already gave a lot of money this year 19:30:48 it's not like other years when we waited late to give it to anyone 19:30:55 i can see on the list some ppl got notified 19:31:01 it depends on reconfirmation and possible more money to travel 19:31:19 it is 8k more EUR they need for the middle group 19:31:20 huh 19:31:21 so i guess something went wrong.. 19:31:39 whats up? 19:31:40 Ganneff, is here :-) 19:31:45 wow 19:31:49 wow 19:31:56 wow 19:32:02 iai 19:32:05 aroundthfur: The people who still have some possibilities should at least get a mail telling them about the status 19:32:14 gwolf, i agree 19:32:19 Ganneff please master answer our poor questions 19:32:21 other years we have told them "you are in position #xx" 19:32:31 i think the mails didn't come for some reason 19:32:32 someone get me a summary what the question actually is 19:32:35 Ganneff, can you check who hasnt got mail but should have? 19:32:38 so that gives them at least some idea on how probable is it for them to get it 19:32:41 i JUST got back to a pc and you have lots of backlog here 19:32:53 Ganneff, ppl didn't receive mails about travel sponsorship 19:32:56 * h01ger hands Ganneff some cookies 19:33:04 and i send mail to EVERYONE who was in the queue. so far have received two problem reports. 19:33:30 Ganneff, but we cannot know if thats all people. because some havent gotten any mail (=the middle group) 19:33:33 i can (and will later) look through logs who else might miss a mail, but like tiagos case i got NO bounce and a 250 ok for the delivery, so whatever is up with his i dont know 19:33:49 h01ger: i send ALL mails out. 19:33:52 for all groups. 19:34:02 :\ 19:34:31 so, can we summarise? 19:34:36 Ganneff, cool. TIA for checking later. (little surprised about the middle group confusion - which came from aroundthfur who is in your team :) 19:34:41 i go and look through logs and bounces later, but i know people did receive mails, as i have a number of cancels and also someone being sorry to not get any 19:34:54 and no, anyone else blindly and unknowingly resending mails is just stupid and not helpful 19:35:01 and with that, im out, and do it later 19:35:07 #info mail was sent to all who requested travel sponsorship, but some of it may not have arrived 19:35:14 please announce a channel to people ask for such info in case they didn't get emails 19:35:21 #-team 19:35:24 or herb@debconf.org 19:35:27 even better there 19:35:34 herb@ much ebtter 19:35:40 it's not exactly public information 19:35:57 and many people will shy away from crying out loud in this channel "I need €xyz" 19:35:58 #info those missing mail are entreated to contact herb@debconf.org 19:36:08 does it deserve a message in dc-announce? 19:36:11 time for the next one? 19:36:33 tiago: what? "check if your mail setup is broken, you might miss mails you gave a 250 for"? 19:36:46 Ganneff: i thought you said you're out now? 19:37:13 #topic registration report 19:37:17 Ganneff, positive informations "sponsorship mails send, yay, go book now if you havent already - if you havent received mail but expect one do foo" 19:37:39 darst: i think this is your baby 19:37:39 h01ger: thanks 19:37:56 #info we have 218 reconfirmed, out of 465 marked attend 19:37:57 h01ger: could be reconf reminder too 19:37:58 i keep hours to summarize things like h01ger 19:38:13 #info of those reconfirmed: 135 sponsored, 58 basic, 21 professional 19:38:23 tiago, hurt your arms/back and you will learn to type efficiently ;) 19:38:24 #info 77 reconfirmed debcamp 19:38:39 #info Regular Room: 156 people 19:39:07 registration team is answering questions and adding people to sponsored as agreed upon before 19:39:18 any questions / problems? if not that is all I have 19:39:45 #topic Debian Day 19:39:48 ui. thats a lot less than we were expecting some weeks ago, isnt it? 19:39:50 aroundthfur: the floor is yours 19:40:05 nattie, well as i've said before the meeting 19:40:14 i haven't done the schedule 19:40:21 to busy with school last few days 19:40:31 are you still looking for talks ? 19:40:32 I can help you out with that 19:40:33 so expect it tomorrow/day after 19:40:39 darst, yes i am 19:40:42 aroundthfur: are the talks for DebianDay registered in Penta, or will you manage it independently? 19:40:53 aroundthfur: shall we say you'll have the schedule by the end of the week? 19:40:54 but i will have a much better picture for you guys tomorrow 19:40:55 aroundthfur: I know of at least one talk that _is_ in Penta, but I guess the others are not 19:41:06 (to give you a little leeway) 19:41:14 gwolf, i'll do them indep. some are in the penta 19:41:17 aroundthfur, cool 19:41:19 up to you if you want to use it, or we can just ignore those made in penta 19:41:22 nattie, yes please! 19:41:34 i'll do my best to finish it tomorrow though 19:41:40 aroundthfur: I'd appreciate if you shared with us (talks@) those that are in, so we can exclude them from the regular schedule 19:41:45 #action aroundthfur to have Debian Day schedule by the end of the week 19:41:56 (or register them all, and we set it up as a track - come back to me later for it) 19:41:59 gwolf, i'll send a mail to talks@ 19:42:03 good 19:42:08 gwolf, will do 19:42:33 they need to be in penta anyway.. 19:42:42 else they dont exist from a video and schedule POV :) 19:42:45 they will be 19:42:54 #info aroundthfur to contact talks team to avoind cross-scheduling 19:42:59 h01ger: good to have this reason :-D 19:43:12 bleh. i can type, honest. 19:43:36 does google talk issue meet current topic? 19:43:45 any other news on debian day? i know there was some issue about merchandising but i don't think that's really been discussed 19:43:48 tiago, yes 19:43:48 tiago: yes, it does 19:43:55 anyone got anything to say on the google speakers? 19:44:06 so it's time to localteam answer last emails 19:44:11 well i think one guy should be enough 19:44:12 AFAICS: merch can be sold^wgiven away for donations at debianday 19:44:17 regarding two speakers to one talk 19:44:22 AbsintheSyringe, ^ 19:44:32 i think the merch can be "sold" inside the venue 19:44:36 I'm looking, what the problem is? 19:44:39 no one will even know about it.. 19:44:39 AbsintheSyringe, do you plan to invite one or two googlers? 19:44:47 it's not like it will be a huge shop or anything 19:44:48 h01ger, I invited them both 19:45:01 yes, i think "given away for donations" is the correct tack - certainly fosdem does this 19:45:03 AbsintheSyringe, did you tell them we have 500€ travel sponsioring in total? 19:45:04 Debian is willing to pay 500 euro for both of them, fine 19:45:12 govt will sponsor the rest of their travel fees and that's it 19:45:28 AbsintheSyringe: so it's done :) 19:45:31 govt will pay the rest? why didnt we say 100€ then? 19:45:34 Well, both are Debian people, and quite reasonable guys 19:45:42 ...I think they should be contacted 19:45:43 * h01ger nods gwolf and is happy if both come 19:45:45 tiago, yea :D 19:45:52 oh oh 19:45:53 btw 19:45:56 #info debian will pay €500 in travel expenses for the google speakers, govt will pay the remainder 19:45:57 Jesus talked to his manager today 19:46:02 FWIW I don't think there is much reason for both to be there - I'd love to say hi to them 19:46:04 GOd? 19:46:07 I told him if he can get any money from Google to pay for his trip even better 19:46:08 jesus? 19:46:15 tiago: *splorf* not in the meeting! 19:46:18 that's his name 19:46:19 jesus climent 19:46:22 aah 19:46:22 jesus climent 19:46:33 data! 19:46:34 come on I'm not that delusional :D 19:46:37 mooch! 19:46:38 but if Guido is flying in just for a day (and a beer?), well,,, I'm not sure if it's worth it (from his PoV even)! 19:46:50 AbsintheSyringe, my bad! 19:46:53 AbsintheSyringe: Well, first you talk with presidents, then with God's offspring... 19:46:54 Guido already got his ticket and he got it cheap 19:46:57 he should drink more, solved. 19:47:00 he'll be there since 19:47:01 let me check 19:47:04 * gwolf fears AbsintheSyringe will share the delusions with us 19:47:11 folks, can we focus? 19:47:16 AbsintheSyringe: what did Jesus' manager say? 19:47:23 gwolf: indeed, no point in that 19:47:24 nattie, next? 19:47:25 i think we can close this issue once everyone agreed on 500€ for both 19:47:28 (I mean, I'd love to say hi to Guido anyway) 19:47:31 nattie: Amen? :) 19:47:34 tiago, i agree 19:47:37 tsk 19:47:43 "My flight arrives in Zagreb at 13:45 on Fri 22nd and leaves from there 19:47:44 at 17:55 on Thu 28th. (sorry as I said I couldn't attend the whole 19:47:44 week)." 19:47:44 and *not* 500€ for each, that was the open question 19:47:44 hahaha 19:48:03 that's Guido, Jesus still didn't get his flight, but he will today/tomorrow 19:48:16 #topic customs handling - what to expect 19:48:28 right - who's dealing with customs? 19:48:30 what is this about? 19:48:33 * zobel put that on the agenda. 19:48:39 ah 19:48:42 zobel: speak 19:48:54 cumstoms, whatever you need smuggled we'll get it done :) 19:48:59 customs* 19:49:03 yeah.. 19:49:04 we will send stuff to banja luka. dunno if stuff might end up in customs 19:49:05 zack, the carrier in france.. possible with cooperation with diva (via adnan) and bosnian governtment 19:49:14 s/zack/zobel/ 19:49:14 yep 19:49:23 next? 19:49:30 i think it might be a good idea if we have one person from the local team with dealing with that stuff. 19:49:55 zobel, AbsintheSyringe ? 19:50:15 what happens with stuff we do not send via paris? 19:50:26 zobel, what stuff is that? 19:50:43 anyway, if it gets dealt with, i am fine with that. 19:51:02 just wanted to make sure we are aware of customs and its handling 19:51:07 zobel, thats only been dealt for (by me) for the stuff from paris 19:51:26 me with adnans help on the other end and sylvestre's help in paris 19:51:36 good. 19:51:43 also way back i guess 19:51:45 ok, you just let me know 19:52:30