19:00:48 #startmeeting 19:00:48 Meeting started Tue Jun 14 19:00:48 2011 UTC. The chair is nattie. Information about MeetBot at http://wiki.debian.org/MeetBot. 19:00:48 Useful Commands: #action #agreed #help #info #idea #link #topic. 19:01:05 nattie chairs? which world am i in? :) 19:01:14 #topic Talks team status report 19:01:20 anyone there from the talks team? 19:01:34 #chair add darst 19:01:41 gwold had said various prodding was needed 19:01:44 speak now or hold your peace until i cycle back to this at the end 19:01:45 is last I remember 19:01:54 * h01ger waves AbsintheSyringe :) 19:02:10 i'll come back to talks team at the end 19:02:12 h01ger, *poke :) 19:02:13 anybody from talks team here? 19:02:20 #info talks team bit moved to end of meeting 19:02:35 #topic Travel sponsorship status report 19:02:47 thats me, and i wonder wth this is on - the meeting is end of the week, so not MANY news here. except that we send out that 10k 19:02:58 got some replies of people no longer need it. 19:03:08 which means that can get re-allocated 19:03:13 aftewr meeting, with someone giving us the ok for 25k more, we can send out more 19:03:15 that was newbies or people who need it early? 19:03:16 and next 19:03:21 newbies is entirely out of here 19:03:44 can you phrase that less ambiguously, please? 19:03:44 Ganneff, when is your meeting exactly? 19:03:49 (+then next, i guess) 19:03:56 h01ger: as written on the list: sunday evening 19:03:57 bah 19:04:06 "the meeting is end of the week" 19:04:17 ok, that will get addressed at the next meeting 19:04:21 nattie: what? newbies isnt in debconf area. 19:04:48 Ganneff: thanks, that's all i needed to know (what you meant by "entirely out of here") 19:05:13 #info Travel sponsorship meeting this coming Sunday, address again at next meeting 19:05:18 i put that into team svnb, so people can see what i do, but its debian really, not debconf 19:05:51 debconf is debian, but well. next? 19:06:04 #info first 10K to be sent out soon, next 25K to be appproved and allocated afterwards 19:06:13 is that all? 19:06:18 h01ger: debconf sponsormoney and newbie money are two entirely different things 19:06:22 no wrong 19:06:27 10k IS sent out already 19:06:34 ok, i'll fix that 19:06:53 #info first 10K already sent out, next 25K to be approved and allocated soon 19:07:19 moving on now 19:07:30 #topic reconfirmation 19:07:46 we have a few issues under this heading, so i'm lumping those together now 19:07:51 well as long as we have the set date and number for sponsored people we're good with July 3rd 19:08:04 I have a script ready to send customized mails people 19:08:11 great! 19:08:14 AbsintheSyringe: do you mean "sponsored peolpe" or "people requesting hotel rooms" ? 19:08:25 people requesting hotel room 19:08:38 that way they can make their calculations and we're all fine 19:08:41 ok, so you will tell the hotel on july 3rd how many rooms we need 19:08:51 sounds good 19:08:56 will you get a list of rooms and locations from them, so that we can do room assignments ? 19:08:58 um, hang on 19:09:10 AbsintheSyringe, but we'll need more hotel rooms after that. just not paid by the govt 19:09:16 darst: if Adnan is to tell the hotel on July 3rd, how can he do that if the deadline is that day? 19:09:27 July 4th would be the time to tell the hotel 19:09:43 goond point, and reasistically maybe we sohuld give two days buffer 19:10:03 no they are fine with whenever we tell them that, it's govt that wants to know numbers before anybody so they can make their calculations or whatever 19:10:06 so we say july 4th/5th for AbsintheSyringe to tell the hotel the numbers? 19:10:29 AbsintheSyringe: will that work, tell them 5th ? 19:10:36 we are guaranteed to get this number of rooms, not including luxury accommodation http://wiki.debconf.org/wiki/DebConf11/Accommodation 19:10:45 darst, sounds good 19:10:48 and we note it down as "tell the govt+hotel", to keep in mind that we'll need more hotel rooms later (for professionals/coorporate) 19:11:00 AbsintheSyringe: is the govt ok with that date? 19:11:14 yes, that's the next point: will corp/prof be allowed to register later, through us ? 19:11:15 AbsintheSyringe: I had understood by your email that it was more urgent 19:11:21 yea they are fine whenever we are fine basically, we have the number of sponsored people so yea ... they basically got their number 19:11:32 (also, corp and prof are paying us for their rooms, do we keep that money then?) 19:11:32 number that's most important to them 19:11:39 darst, whats blocking sending those mails? 19:11:50 darst, yes 19:11:51 darst, that I don't know 19:12:14 h01ger: I would like more checking of them to make sure it is reasonable, talk to me after meeting and i'll send to you for proofing 19:12:22 for corp/prof who register late: 19:12:25 i'll be offline after meeting 19:12:40 cant we do checking now? 19:12:59 h01ger: we're aiming for a half-hour meeting 19:13:06 can we tell hotel we want one extra room, use that, gov pays for it and we keep money ? 19:13:19 what one extra room? 19:13:19 nattie, what? 19:13:20 h01ger, it is the customized per-person part that needs checking 19:13:36 either way, we can 19:13:49 also 19:13:58 k I'll wait for "other business" 19:14:06 good lad, AbsintheSyringe 19:14:09 (: 19:14:43 darst, i fear that after meeting customisations wont happen and mails will not be send today again 19:14:48 ok, so we note down that darst is to send out the mails as soon as reasonably possible, and AbsintheSyringe is going to inform the govt and the hotel on the 5th of July 19:14:49 h01ger, so number of beds can't change after june 5th 19:14:52 is this correct? 19:15:06 darst, with july your statement is correct :) 19:15:09 do we then pay hotel ourselves for prof. people who register after 5th ? 19:15:12 yea I'll report back if there's a problem with that but it shouldn't be a problem 19:15:20 darst, yes. but they will pay us, so all is fine 19:15:26 or tell prof people they can't have rooms after 5th 19:15:26 ok 19:15:37 so the only thing that is capped on july 5th is amount of money gov will pay hotel 19:16:00 and if that summarizes it, then we can work from that 19:16:13 AFAIUI yes 19:16:24 #info so the only thing that is capped on july 5th is amount of money gov will pay hotel 19:16:27 thanks 19:16:53 can i put down the two action points then? 19:17:18 #action AbsintheSyringe to inform government and hotel of final reconfirmed numbers on 5th July 19:17:34 #action darst to send out mail regarding reconfirmation as soon as reasonably possible 19:18:05 what else about reconfirmation 19:18:30 "please select one" people 19:18:33 the "please select one" peolpe? 19:18:34 ok 19:18:49 decide on a case by case base? 19:19:00 if they registered before deadline and they ask before july 3rd, and never had it in any other category, give it to them? 19:19:07 darst: how many people? 19:19:11 sounds like a plan 19:19:12 (we dont need to be so strict this year... if they reconfirm in time..) 19:19:22 * h01ger likes the plan too 19:19:29 (I have as script that looks at logs and tells the history of their registration, so we can see) 19:19:38 tassia: there were eight or 10 core debian people in that category 19:19:41 sounds good 19:20:08 around 26 total 19:20:17 darst: ok 19:20:24 (also let's say they need to have selected "regular room" before teh deadline... 19:20:33 or should we just grant _any_ exception ? 19:21:01 they need to select til july 3rd 19:21:12 and mails should tell people to re-login to penta to check their dates 19:21:18 s/dates/settings/ 19:21:33 the customized mail mails back their key settings and says "fix if it is wrong" 19:21:41 if they then fail the "select-test" i dont want to see them 19:21:43 ;) 19:21:58 please tell them explicitly to check by reloging in after doing the changes 19:22:05 thats rather key 19:22:17 I specifically added that to register.xhtml this year... clearly not enough 19:22:32 what about country of origin? 19:22:32 although only 8 core debian people with the problem is a big improvement from past years 19:22:39 penta asks our address 19:22:42 it mentions that 19:23:05 ok, can we agree to darst's suggestion? 19:23:31 ok 19:23:52 ja 19:24:09 #agree if people registered before may 19th deadline, ask about sponsored status before july 3rd, and never had it set to anything other than "please select one", grant it 19:24:21 (hope that looks ok) 19:24:28 anything else under the reconfirmation topic? 19:24:37 darst 19:24:58 if darst applies til july 17th, he should also get approved ;) 19:25:05 tassia: darst is a tremendous topic, but i'm not sure we can discuss him just this moment ;) 19:25:14 those were all my questions 19:25:19 but will people understand that country is your birth country, not were you live? 19:25:34 tassia, who cares? 19:25:38 if it is for visa purpose 19:25:40 oh gott im himmel, i never even considered that bit 19:25:51 tassia: leave it blank if you desire 19:26:02 as far as I know 19:26:13 if you don't need visa help 19:26:13 tassia, its for help with visa... but one should have asked for that long ago anyway 19:26:18 country is really only relevant for visas, right? 19:26:19 is that correct? 19:26:22 its also, and IMHO mainly, for govt stats 19:26:39 h01ger, is local team going to make some sort of big export and tell people to only allow these peolpe from these countries in? 19:26:40 so they can be happy about "people from 77 states" 19:26:47 darst, no 19:26:48 i still have half a meeting to get through here 19:26:53 ok, so it doesn't matter 19:27:00 * darst thinks we can move on... 19:27:07 darst, thats a bit to blunt but i agree, move on 19:27:07 ok 19:27:08 why, thank you, darst 19:27:09 too 19:27:23 #topic Fundraising team report 19:27:41 agenda asks how much more we should expect 19:27:43 anyone? 19:28:02 h01ger, do you think there will be much more incoming sponsorship that you know of? 19:28:13 not really 19:28:15 zumbi, ^ 19:28:20 * Clint shrugs. 19:28:29 all i know is in sponsors-table 19:28:42 is that up-to-date? 19:28:49 I won't expect more more than waht we have for dc11 19:29:16 so is sponsors-table up-to-date? 19:29:20 yes 19:29:23 I mean I do not expect much more sponsorship for dc11 than what we have now 19:29:26 #info darst has not updated ledger in a week or so, but last we had was about 50k EUR 19:29:39 there might be a little bit more of that since then 19:29:41 #info sponsors-table is up-to-date, not much more sponsorship is expected 19:30:19 #info 35k travel sponsorship allocated, minimal other expenses (2-5k), so 15k "surplus" right now 19:30:34 we can also expect a fair bit of income from corporate and prof fees once they roll in 19:32:10 that's all I have... 19:32:22 next? 19:32:25 ok 19:32:36 we don't need to stick that in info, do we? 19:32:45 unless you want to 19:33:02 #topic Timeline for final weeks - what are our real deadlines? 19:33:22 #info gov won't pay for any more rooms after july 5th 19:33:28 *nods* 19:33:37 talks? 19:33:38 what was the deadline again for the post-conf ad? 19:33:47 #info gov wants demographics and something we call "final numbers" on july 5th 19:33:48 .oO( sending the bags? ) 19:33:55 nattie, we didn't set a deadline 19:33:58 (yeah, seriously, the bags) 19:34:11 nattie, september 1st 19:34:14 ;) 19:34:14 aroundthfur: yes, but we need to know when we send this in for the "september" issue 19:34:23 h01ger: but september is eternal 19:34:36 \o/ 19:34:41 nattie, we only need to see if there's more sponsors to be added on the Ad 19:34:43 and send it 19:34:52 aroundthfur, currently it has all? 19:35:05 i think that all that are in svn are on the Ad, yes 19:35:14 neato 19:35:14 just for my benefit, who is actually dealing with the full ad? is that dam? 19:35:23 leogg, ^^ 19:35:31 ok 19:35:37 aroundthfur, maybe send the latest version to the list, so people can confirm&proofread 19:35:44 h01ger, will do 19:35:57 we should be able to send it by the end of the week then 19:35:58 can we just concretely decide on the submission date for the ad, please? 19:35:58 nattie, aroundthfur the September edition due on July 5th 19:36:01 leogg: thanks 19:36:05 leogg, tnx 19:36:17 #info post-conf ad do be submitted before july 5th 19:36:27 s/do/to/ 19:37:00 i need to know a deadline for proceedings - and for that, i need to know when speakers will be informed that their talks have been chosen 19:37:13 * h01ger thinks than october ad might be better, but leaves his bikeshedding at home 19:37:28 nattie, gwolf will know and should tell us via mail 19:37:41 next? or do we need other dates? 19:37:49 h01ger: re ad, that is a valid suggestion - september issue may actually not appear after conf 19:37:53 hold on 19:38:18 oh yeah, the bags 19:38:24 when are those getting sent? 19:38:52 the ones for dc10 or 11? ;) 19:38:58 after the conf, in any case 19:38:59 das frag ich mich auch 19:39:02 better would be during 19:39:23 it would be good to prepare those as far as possible during debcamp 19:39:26 but that's for later 19:39:33 i think we can move to the next point 19:39:45 nattie, can you register an event for taht in penta? 19:39:46 #topic Debian Day status report 19:39:50 h01ger: sure 19:39:59 aroundthfur: i think this is your baby? 19:40:16 yes, but i am afraid i don't have much news on this 19:40:27 do we have a preliminary schedule yet? 19:40:33 AbsintheSyringe, said that there will be someone from google 19:40:34 locals need it to announce it locally 19:40:35 the president 19:40:37 aroundthfur: is there anything that will change in the next week? 19:40:43 aroundthfur, just make up a schedule 19:40:48 yea 19:40:51 I got two guys 19:40:51 leave topics as "TBA" 19:40:55 yep 19:40:58 aroundthfur, and post it to the list 19:40:59 h01ger, i will do that then 19:41:02 but just make a sessions timetable 19:41:06 aroundthfur, thank you very much! 19:41:11 h01ger, np 19:41:21 guys, if you don't need me for anything specific anymore I'd like to be excused as I have to something privately 19:41:24 aroundthfur: you were saying something about merchandising? 19:41:35 aroundthfur, ministry is also waiting for this schedule to announce it via their news channels.. 19:41:39 AbsintheSyringe: local team report is still to come 19:41:45 nattie, yes, i think it would be nice to have some kind of a "shop" 19:41:52 so we can sell debian merch there 19:41:52 but i can shuffle that forward by one if you want 19:41:53 to have some schedule and include the url for the final schedule and tell people to look for updates 19:41:56 during debian day 19:42:10 aroundthfur: that's fine - i guess that will be at/near front desk? 19:42:26 nattie, could be yes 19:42:31 #info merchandising to happen on debian day 19:42:38 aroundthfur got that part about the govt wanting the schedule to promote debian day for us? 19:42:42 but i have to see what the ppl selling the stuff say about it 19:42:51 (which imo is more important than merchandise...) 19:42:52 aroundthfur: we agree that you'll make a rough provisional schedule and fill it in later? 19:43:03 h01ger, yes i saw that 19:43:18 nattie, yup! 19:43:23 and debian people can+will prepare their talks then! :) 19:43:33 so put them on the schedule too ;) 19:43:37 so just put TBA on the schedulle? 19:43:38 #agree aroundthfur to set a preliminary schedule, to be filled in closer to the time, and will advise people to look for updates 19:43:58 aroundthfur: yeah, basically say from when to when the event runs, when lunch is, how long the sessions are, etc 19:44:11 nattie, will do ;) 19:44:14 i think we should move to local team update now 19:44:24 because i'm *nice* and moving it early for AbsintheSyringe's benefit 19:44:34 hey vedran_ - just in time 19:44:52 i was present the whole time 19:45:05 ah, yes, so you were 19:45:10 accidentally disconnected my cable 19:45:12 nattie, NOT "to be filled in closer to the time". its better if we can have it as fix as possible now. (then, changes will still happen, but that shouldnt be the default) 19:45:37 can't we publish with who is already confirmed? 19:45:39 h01ger: s/filled in/finalised/ ok? 19:45:49 yup 19:45:58 tassia, yes, aroundthfur will do that 19:46:03 (AIUI) 19:46:12 #agree aroundthfur to set a preliminary schedule, to be finalised closer to the time (asap), and will advise people to look for updates 19:46:23 local team report now? 19:46:35 yes 19:46:38 #topic Local team status report 19:46:58 h01ger, you understood it correctly :) 19:46:59 have at it, folks 19:47:04 pff 19:47:18 AbsintheSyringe, aroundthfur, vedran_omeragic: any news? 19:47:20 "e.g. hotels, t-shirts, bags, accessibility check" 19:47:27 no news 19:47:42 absolutely none? 19:47:44 i guess i'll have to get phone numbers from ppl 19:47:51 you do that 19:47:54 is there anyone taking care of accessibility? 19:47:55 basic accesibilty is given, but we'll need to find a solution for the BOF room... 19:47:56 i WILL! 19:48:17 tassia, no one responded to the email? 19:48:18 thirts are missing final design and final numbers 19:48:21 ughh! 19:48:28 aroundthfur: no 19:48:37 h01ger, t-shirt numbers after the reconf right? 19:48:49 sounds sensible 19:49:00 and the design, i can go through the mails and see what ppl said they liked 19:49:05 aroundthfur, yes 19:49:12 and then put that on the wiki and we can decide then.. 19:49:19 aroundthfur, you're becoming a 2nd darst! 19:49:22 yay!! 19:49:23 hahaha 19:49:30 #info t-shirt numbers availabe after reconfirmation phase? 19:49:47 h01ger: so do we have a problem with the bof room? 19:49:53 #info t-shirt numbers will be available after reconfirmation phase has finished 19:50:18 please, lets talk a little about accessibility issues 19:50:25 tassia, yes 19:50:26 yes, let's 19:50:27 tassia, no. we'll choose a not-so-fancy room and all will be fine. there are plenty 19:50:30 hotel room, transport, daytrip 19:50:40 hotel, fine 19:50:47 transport: from where/to? 19:51:01 day-trip: isnt organized in detail anyway :/ 19:51:16 from zagreb to banja luka, if necessary 19:51:19 ah 19:51:24 we can choose a daytrip that will be accessible to all of us 19:51:31 "shuttle. dont worry all be fine" 19:51:46 there is no need for that right now 19:51:47 tassia, does otavio know when he'll be in zagreb now? 19:51:49 tassia, we need to know how many ppl are in need of special transport 19:51:56 so we can arrange it for them 19:51:59 should be in penta 19:52:05 does a wheelchair fit in a shuttle? 19:52:12 i think it's just otavio, right? 19:52:18 tassia, we can get such one 19:52:19 tassia, a shuttle will be a bus basically 19:52:22 or have others mentioned it? 19:52:23 tassia, but we need dates 19:52:39 ok, I'll get the dates 19:52:56 otavio's arrival in penta is 17 july 19:53:07 but you'll have to ask about what time of course... 19:53:08 any particular time listed? 19:53:17 I'm not sure he has bought the tickets yet 19:53:18 we don't collect times any more 19:53:34 tassia, please get dates and flight numbers and we'll make sure there is a shuttle for him. 19:53:38 tassia: can you get the concrete info from otavio soonish? 19:53:47 h01ger: great 19:54:07 nattie: I'll have it for the next meeting 19:54:12 (or ealier maybe) 19:54:13 thanks tassia 19:54:30 * h01ger would be "happy" if the shuttle system would mostly fail due to disorganisation but i have no doubt we can make it work for "special people" :-/ sigh. but we need exact dates aka flight numbers 19:54:58 aeh, s/would be happy/would not be unhappy/surprised/ - ... 19:55:03 there're blind people as well who may need assistance 19:55:18 #info accessibility issues for transport require further data such as concrete arrival times 19:55:25 but yes, it should be in their penta registration 19:55:36 tiago, tassia: if you could wrap this up in one mail... you dont need to put the peoples names there, just the flightnumbers... 19:55:40 tiago, we will have help from the zagreb linux community 19:55:45 tiago: i think Mario Lang is bringing skainz so that is largely covered 19:55:52 good 19:55:53 not sure about Sam Hartman 19:56:05 aroundthfur, we'll also have govt help if we tell them something concrete 19:56:33 h01ger, awesome 19:56:50 h01ger: yep, an email message askign people to fill about special needs 19:57:03 i (+tassia) can do that 19:57:09 is there anyone from localteam who we should contact directly to talk about this issues? 19:57:26 it would be easier 19:57:31 also, are there any more people who have contacted us about accessibility? 19:57:40 tassia, you can mail/ask me 19:57:47 i will try and help you as much as i can 19:57:56 and find ppl to help where i can't 19:57:57 aroundthfur: great, thanks 19:57:59 np 19:58:16 tassia, tiago: thank you very much! 19:58:38 h01ger: ;-) 19:58:51 * aroundthfur joins thanking tassia and tiago 19:59:00 * nattie also joins in 19:59:05 next? 19:59:07 next? 19:59:20 #topic networking/infrastructure report 19:59:24 ooh 19:59:25 Networking/infrastructure report -- network plan? projectors, screens? wireless setup [what is already known?] [who is in charge? update DebConf11/Teams page] 19:59:29 anything on that front? 19:59:52 magnia and zobel are in the netwo. team 20:00:03 and they're not in at the moment, are they? 20:00:04 projectors havent been covered, the rest is being taken care of, more or less. maybe moray remembers whether the venue has projectors but we might want better ones 20:00:04 Marcelo Gutierrez also joined to help 20:00:33 marinko from BL will also help 20:00:36 h01ger, should we send a mail to the list asking if someone can find something? 20:00:41 he picked us up in zagreb 20:00:52 h01ger, yes marinko is magnia i think :) 20:00:57 and also sent mails recently on the list 20:01:07 magnia as on irc? 20:01:18 i guess so 20:01:27 Marinko Tarlac (mangia) 20:02:00 i know two more guys that work with that stuff 20:02:01 cool 20:02:06 i could ask them to help 20:02:09 is there anything we can actually report on the networking front right now? 20:02:10 please do 20:02:23 nattie, we ordered 1k cat5 cable :) 20:02:25