20:01:57 #startmeeting 20:01:57 Meeting started Tue Mar 8 20:01:57 2011 UTC. The chair is h01ger. Information about MeetBot at http://wiki.debian.org/MeetBot. 20:01:57 Useful Commands: #action #agreed #help #info #idea #link #topic. 20:02:20 good timing from amaya :) 20:02:32 #topic say hi, why you're here, etc :-) 20:02:40 I am having huge network problems since 30min or so 20:02:42 hi 20:02:51 hi for 20 more minutes 20:02:52 #info agenda at http://wiki.debconf.org/wiki/DebConf11/Meetings - please notify me if you want to add topics 20:02:53 so I might be here intermitently, sorry 20:03:08 hi. Why you're here? Etc. 20:03:32 hi amaya. there are also logs available at meetbot.debian.net 20:03:58 i'm here because i dont like carnival in brazil 20:03:59 #topic say hi, why you're here, etc :-) also add topics to http://wiki.debconf.org/wiki/DebConf11/Meetings 20:04:05 anyone new around? 20:04:23 any DC12 people watching? 20:04:34 um, there's couple of people from dc11 20:04:42 moray, yes :) 20:04:51 leogg, hey you :) 20:05:02 AbsintheSyringe, hey! 20:05:03 * h01ger is Holger Levsen from global team with a bit debconf backlog... 20:05:08 leogg, again, tnx for that kickass header :) 20:05:16 so no other points for the agenda? 20:05:23 AbsintheSyringe, glad I could help :) 20:05:31 hi kefalo, we're just starting the meeting. the agenda is at http://wiki.debconf.org/wiki/DebConf11/Meetings 20:05:36 h01ger, i think that is all 20:06:06 great. six topics plus next meeting+any other bussiness should be doable in 55mins :) 20:06:21 let's do this :) 20:06:22 * h01ger intends to have an hour meeting like we use to have... 20:06:48 #topic 1. - dc10 final report status 20:06:51 h01ger: we've not done too badly on that recently, compared to some other years where it was *much* longer 20:07:09 darst for this? 20:07:14 moray, i noticed :) but saying so is useful in itself ;) 20:07:21 hi 20:07:22 * karora watches, since he's awake and in CET on this occasion :-) 20:07:25 #topic I'm here to know how to help properly to the visa team 20:07:28 basically we need revisions 20:07:32 proofreaders 20:07:35 * h01ger waves at karora 20:07:44 * h01ger cheers jaqm 20:07:53 darst, are all articles there? 20:07:54 and someone can assemble, and once proofreading gets done it has tended to go fast 20:08:08 #info final report needs proofreaders 20:08:11 #info we have all articles (at least all we are going to get) 20:08:12 jaqm: wait for that (either for the points on "local team status" or "any other business") 20:08:23 is anyone willing to pledge some time for proof-reading? 20:08:28 darst, whats the URL to proofread? 20:08:33 yes, i'm done proding for articles and I think I have enough 20:08:44 can you post it to the list? 20:08:47 darst: any salient article you'd like somebody to contribute? 20:08:57 Subject: Help proofread the final report 20:09:05 from the mailing list, I don't have a browser right now 20:09:06 gwolf: that's wright, I'll wait for that 20:09:19 that message has all info 20:09:26 if someone can link it 20:09:42 http://lists.debconf.org/lurker/message/20110224.063710.50c39f51.en.html 20:09:49 it's marked unread here :/ 20:10:01 gwolf: I think we have the articles now, thanks 20:10:12 #info details at http://lists.debconf.org/lurker/message/20110224.063710.50c39f51.en.html 20:10:15 darst, and "assemble" means creating a pdf? 20:10:16 gwolf: but feel free to contribute more if you see something you want to do 20:10:29 right -- layout, putting in the pictures etc. 20:10:30 yes, assemble = scribus or some such and make the PDF 20:10:34 more fun than proof-reading :) 20:10:52 we had sufficient volunteers for that part 20:11:01 right, have they been prodded recently? 20:11:02 I think at least one will still be around 20:11:09 darst, whats the meetbot command to create a preliminary summary again? i'd like to check the proofread url is there - i think it is, but :) 20:11:09 I haven't prodded them 20:11:13 #info Still pending: Assembling the PDF from the texts (with Scribus or any such tool) 20:11:26 h01ger: #save 20:11:28 #save 20:11:54 any volunteer to assemble whats there now? and update later? it's a requirement for approaching debconf11 sponsors... 20:12:03 (a soft requirement, but still) 20:12:04 * tiago 20:12:19 we should proofread before assembling, I think. at least as much as possible 20:12:26 * h01ger cheers tiago and his dislike of carnival 20:12:27 I guess we can then switch to proofreading the PDF 20:12:39 #info tiago volunteers to assemble the final report 20:12:49 wait at least until tomorrow morning for me to check in my latest changes 20:12:50 darst: ideally both, but getting *something* together soon, is good, as long as there are no glaring errors 20:12:54 i can call valessio to help me on assembling 20:12:56 tiago, please prod for proofreaders too. maybe post to debian-i18n-english? 20:13:05 then go for assembling 20:13:15 shall we set a deadline^wgoal for this? like in 2 weeks? 20:13:16 * jaqm cheers h01ger :)! 20:13:28 I am happy to proofread 20:13:37 h01ger: we really want sooner, we had deadlines already I think 20:13:40 I think one week is reasonable even... 20:13:51 amaya, cool! 20:13:54 moray, sure... 20:13:55 amaya: yay 20:14:15 so, next topic, so people can start proofreading sooner? ;) 20:14:27 or is there stuff left to discuss? 20:14:30 maybe we can say "finished next weekend, sent out for next Monday"? 20:14:33 my still will be checked in my euro morning 20:14:47 One week would be great! 20:14:50 proofread SVN tonight, assemble + proofread PDF afterwards 20:15:09 tiago, please also post darsts mail to debian-publicity for proofreading input.. maybe someone "there" has time... 20:15:18 h01ger: ok 20:15:19 good idea! 20:15:33 #info Goal: Publishing it in one week (by Monday 14/3) 20:15:42 next? 20:15:49 yes, i'm good 20:16:04 (if we do registration next I will have time to be around for it) 20:16:17 objections? 20:16:25 * h01ger is in favor to do registration now 20:16:29 sounds good 20:16:40 #topic 2. - registration process for dc11 20:16:55 ok 20:17:00 rather soonish than later :) 20:17:07 regarding this 20:17:14 moray and I made a preliminary plan, posted to list 20:17:28 AbsintheSyringe: can you comment on it? 20:18:06 yea, aroundthfur and I already went through the whole list, ask me anything you're not sure about and I'll make it clear 20:18:18 the registration should be open asap, ideally by beginning of next month 20:18:25 #info The gist of the moray/darst plan was to simplify registration by having prof/corporate book room directly at the hotels, so we don't act as travel agents 20:18:44 #info Also ask fewer food questions, let peolpe decide what they want to eat on-site and pay there 20:18:45 * h01ger likes this plan and will be back in 2min 20:18:48 ok, this is what's happening, I sent the NGO to Banja Luka tomorrow, they'll register the hotels 20:19:02 what is happening is that we'll have room for 400 people 20:19:14 people that are paying can go directly without going over debconf or anybody else 20:19:18 god, that's so many people 20:19:23 they'll have room, and they can pay for it at the end of the conference 20:19:35 amaya, we'll reserve that much space 20:19:41 how much will be there I'm not sure 20:19:42 AbsintheSyringe: so, how do the non-sponsored people book a room? 20:19:46 darst: Completely agree. If the hotel is OK with handling that complexity, it's a GREAT win for us 20:19:51 but I'm thinking there could be a *lot* of people from Balkans 20:19:58 Still, I think we should _not_ encourage people not to register in Penta 20:20:03 past years we had a maxof a small bit more than 200 peolpe staying with us on any given night 20:20:11 gwolf: sure, we want them to register *for the conference* in penta 20:20:18 moray, however they want, but I was planning via penta once they register 20:20:23 they'll get a room and they'll pay for their stuff 20:20:24 gwolf: right, they will register "unsponsored" and book room themselves 20:20:26 I mean - reading this, I'd understand you are telling people "if you are not sponsored, just drop by"... we have to properly phrase/handle it 20:20:33 * h01ger thinks everybody should register in penta for the conf. booking with hotel might be different story 20:20:39 I'm not sure what's not clear about that 20:20:41 h01ger, yes! 20:20:46 #info make sure that people who book directly with hotel DO register in penta 20:20:47 * aroundthfur agrees with h01ger 20:20:55 s/should/must/ even :) 20:21:02 :) 20:21:03 AbsintheSyringe: so, as darst says above, we would like it if people can book a hotel room directly, not through penta 20:21:04 same goes with food 20:21:17 moray, that is possible 20:21:32 AbsintheSyringe: that is, if they are paying themselves 20:21:32 so, who will be in charge of making sure penta will be changed as needed? 20:21:34 but we would still like to reserve enough places 20:21:37 aroundthfur: sure 20:21:44 moray, it is certainly possible but I'm just not sure why we would do that 20:21:47 there is a big music event at the same time as DC 20:21:56 at least for our own personal records 20:21:57 I'd say make two diffrent set of instructions: sponsored and non-sponsored peole 20:21:57 so the places are going to be booked out! 20:22:06 this doesnt have to need technical skills, rather definitions whats needed and making sure its implemnted 20:22:10 aroundthfur: so how would they do that? can the hotel website support it? 20:22:11 aroundthfur, that's why we'll register 400 places tomorrow 20:22:18 so we'll have plenty of room, maybe even more then we'll need 20:22:25 AbsintheSyringe, i know i'm just saying.. 20:22:28 AbsintheSyringe: good point 20:22:30 in the plan above, it's also fine if people contact the local team to book a room 20:22:34 moray, some hotels have online reservations 20:22:40 h01ger: I signed up as part of the "penta tweaking team" 20:22:42 the distinction we want is that once they have booked, the reservation is *in their name* 20:22:43 others have the email/phone option 20:22:48 can someone put the instructions for non-sponsored people on the wiki, and we can look and move to website ? 20:22:51 so i don't think it should be a problem 20:22:53 AbsintheSyringe, " I sent the NGO to Banja Luka tomorrow, they'll register the hotels" and we have a topic "NGO" which i dont understand... is it important for the "registration process" topic we are discussing now? 20:22:58 so that they are responsible for paying it to the hotel directly 20:23:04 moray, maybe they should be able to get it however they want, with or without penta 20:23:05 gwolf, great! \o/ 20:23:05 I don't yet have access, but it should be a matter of bugging admins with it. 20:23:14 we can even coordinate the ppl who we make registration for to go to hotels without the online reservation option 20:23:17 h01ger: not that I love Penta, mind you ;-) But I'll do it 20:23:18 if neccesary.. 20:23:22 h01ger, nah, nothing special, just to make some things clear 20:23:41 aroundthfur: right, the problem comes when (as is frequent) people want to change their hotel booking, or cancel it, or just don't appear at the conference 20:23:44 gwolf: prod moray or me and we can get list of changes (should be mostly cosmetic stuff) 20:23:46 gwolf, i'm part of admin and the best place to prod us is probablay #debconf-admin (not in general, but for this) 20:23:52 aroundthfur: we can't handle that burden. people should be able to arrange with the hotel themselves 20:24:04 * darst needs to go 20:24:07 moray: consider yourself prodded 20:24:08 darst: have fun 20:24:13 I might be back if my interview is late, but don't count on me 20:24:14 darst, enjoy 20:24:14 darst: thanks! o/ 20:24:23 h01ger: oh, perfect! 20:24:27 moray knows basically what I do... 20:24:30 darst, have fun! 20:24:31 amaya, there is no burden, we put sponsored ppl in hotels that dont have online reg. option available 20:24:32 moray, ok so in the end how will we solve this? 20:24:39 others can make reservations online 20:24:40 ok 20:24:44 it's all good 20:24:50 anything we need to discuss now? 20:24:56 last thing: 20:24:57 I would have them registered in penta 20:24:58 about registration process.... 20:25:14 if they want, it's easier for us to monitor it all 20:25:21 local people should put specific procedures on the wiki and we can incorporate them into our plans 20:25:23 darst, gwolf, moray, AbsintheSyringe: ^ 20:25:32 darst, i'll do that! 20:25:38 aroundthfur: I meant the non-sponsored 20:25:39 aroundthfur: great, them mail to list 20:25:40 *thumbs up 20:25:44 bye 20:25:45 AbsintheSyringe, we dont want to micromanage 400 people^wnerds 20:25:52 * gwolf shuts up 20:25:57 * zumbi waves to darst 20:26:02 right, we already had some years with the proposed system and it worked fine 20:26:09 amaya, the non sponsored can reserve hotels online 20:26:13 i just said it 20:26:22 aroundthfur: that's what i meant, in short, we agree 20:26:24 maybe i'm speaking unclearly :D 20:26:29 :) 20:26:36 aroundthfur: maybe i missread you 20:26:39 let's continue 20:26:44 amaya, it's all good now :) 20:26:53 next point? i think this topic is relativly clear and the details need to be brought up by those dealing with them. /me waves to gwolf and others ;) 20:26:58 aroundthfur: you might want to check if the online hotel booking can take some conference code or whatever, to tell the hotel they want to take rooms from a block held for debconf 20:27:07 NGO, it should be real quick 20:27:09 other names for this topic to mention? local person? 20:27:16 h01ger: right, the details are for outside the meeting 20:27:17 AbsintheSyringe, will be next 20:27:18 moray, of course :) 20:27:34 h01ger: deadline for such info? 20:27:37 (what is NGO?) 20:27:40 #info ok, i'm sure gwolf will grab a local to work with 20:27:47 regarding procedures for non-sponsored ppl 20:27:47 tiago, asap... 20:27:52 gwolf, non govern. organization 20:27:56 deadlines are important now 20:28:04 oh, so no surprise there :) 20:28:07 #topic 3. - the mystic NGO's 20:28:11 AbsintheSyringe° 20:28:15 gwolf, non-profit/non/governmental organization 20:28:22 s/°/!/ 20:28:31 ok, they have asked me where the money from sponsorship will go 20:28:45 AbsintheSyringe, we know what NGO stands for, but which NGO and how is that related to debconf? 20:28:55 ah the local one and spi 20:29:07 local one = local one representing debian? 20:29:18 is the local sponsorship money going to to the local ngo, and global sponsorships to spi? 20:29:25 and FFIS maybe? 20:29:25 AbsintheSyringe, you talk too much with politicians! :-D 20:29:30 HAHAHHA 20:29:31 how is this going to work, where will all this money be accumulated? 20:29:32 which local one? 20:29:36 :D 20:29:37 we don't want euro money to go to SPI too early 20:29:38 * aroundthfur agrees with h01ger 20:29:52 h01ger, they have corrupted my fragile little mind :) 20:29:53 FFIS was used for that in the past, unless I am confused 20:29:55 i'm serious. which local NGO 20:29:57 ? 20:30:01 www.diva.ba 20:30:04 ah 20:30:05 thanks 20:30:06 that's the one being used from very start 20:30:07 * edgar is wondering what spi stands for 20:30:19 but we will be transferring large amounts of money 20:30:21 software in the public interest, inc. 20:30:24 software in the public interest, the offical debian entity 20:30:27 how will this process work, since I'm really curious 20:30:28 hi Ganneff :) 20:30:29 thx gannef 20:30:30 ok so 20:30:35 is this a good plan regarding money 20:30:41 http://diva.ba/ has a nice design 20:30:53 all the money from local sponsorships goes to DIVA, all the money from "global" sponsorships goes to SPI? 20:30:54 does someone remember what happened with FFIS? 20:30:56 h01ger, my work :) 20:31:00 AbsintheSyringe, who is diva.ba? are you and /or other people here members? 20:31:02 we just put money there then spent it from that account? 20:31:03 AbsintheSyringe, real nice! 20:31:13 moray: nothihng, its there. why? 20:31:15 or is diva.ba set up for dc11? 20:31:16 h01ger, I am, it was basically built because of debconf 20:31:21 ah 20:31:22 h01ger, yes 20:31:38 Ganneff: no, I mean, can someone comment on the details of how we used it in the past -- to AbsintheSyringe 20:31:45 so its your way to finance holidays in the bahamas ;) 20:31:56 :D 20:32:03 :D 20:32:11 #info http://diva.ba should become the local entity similar to the debconf7 ltd we had 20:32:18 if we put the money in DIVA, will we have trouble getting the money out later? 20:32:27 no 20:32:28 * h01ger suggests to discuss+clear money laundring details after the meeting 20:32:36 can we, please? 20:32:41 moray, why would we 20:32:50 h01ger, ok, because I thought this one will go real quick 20:32:55 we now know what it is, now AbsintheSyringe can present his plan on the list 20:32:55 AbsintheSyringe: we've had trouble in other countries :) 20:33:02 right, the list is better for this 20:33:03 AbsintheSyringe: Traditionally we have trouble getting the money out of the venues it goes in ;-) 20:33:03 Sponsorships? 20:33:05 AbsintheSyringe: it's happened before 20:33:10 AbsintheSyringe, in any case i prefer this documnetned and explained in mails too 20:33:16 AbsintheSyringe: it would be a shame to break tradition 20:33:21 moray, govt. used to send us money 20:33:22 * jaqm agree with h01ger 20:33:23 for trip to NYC 20:33:24 dc10 20:33:27 there won't be problem 20:33:36 h01ger, that works 20:33:40 "jaja" :) 20:33:43 AbsintheSyringe, thanks, great! 20:33:46 Sponsorships? 20:33:48 AbsintheSyringe: right, that money you *spent* though -- normally NGOs have some restrictions on what they can do with money, like restrictions on sending it all to someone else in another country 20:33:50 also thanks a lot for this effort of you! 20:34:05 moray, ok, I'll mail you all about it 20:34:16 h01ger, ? 20:34:17 #info we'll discuss details of money routing via diva.ba etc on the mailinglist. AbsintheSyringe will present a proposal there 20:34:24 yep 20:34:27 next topic? 20:34:28 Sponsorships 20:34:39 hmmaybe 20:34:42 next on list is local team 20:34:51 let's go 20:34:53 yea 20:35:00 it has to do with sponsorships as well 20:35:01 #topic 4. sponsorship 20:35:09 is this incoming or outgoing? 20:35:12 or local? 20:35:32 I wanted to let you know that I'm taking over the sponsorships for local team, and am going to start seeking sponsorships immediately 20:35:33 as its related, do the local updates first 20:35:39 afaik, contacts for global ones are in svn 20:35:54 right, as said above, this needs the report first, for repeat sponsors at least 20:35:57 AbsintheSyringe, ack, but lets discuss local updates know (which it is) and then sponsorship 20:35:58 for local ones, I'm just planning to go from company to company, already have couple of big ones on the list that seem interested 20:36:10 aroundthfur, report 20:36:13 AbsintheSyringe, cool. (and thats how it goes :) 20:36:20 other local updates? 20:36:25 pff, not much has changed.. 20:36:34 the website is up and running 20:36:37 maybe here jaqm's question would be adequate..? 20:36:39 that's why I'm taking over, to get it started :P 20:36:42 #info local team is/will be talking to local sponsors 20:36:46 the sponsor packages done 20:36:59 jaqm, definitly your turn too! :) 20:37:02 (FWIW I know AbsintheSyringe has often told us "visas are fine, don't worry", but I cannot stop worrying ;-) ) 20:37:13 gwolf, we'll discuss that in other business ;) 20:37:22 gwolf, we have a huge support from govt. 20:37:32 so 20:37:33 gwolf: it's ok, in the Balkans they're good at smuggling people across borders ;) 20:37:36 and we are working on making invitation letters etc.. 20:37:40 * zumbi shall try to talk to some little sponsors 20:37:45 when it comes to sponsorships, I need guidance for asking global sponsorships 20:37:46 me and edgar are helping people getting their visa, filttering request, etc 20:37:50 do you have some kind of template? 20:37:55 moray: I hope you have never been smuggled. It's not that much fun! 20:37:59 * gwolf has - sort of ;-) 20:38:04 and please confirm, contacts are in svn :) 20:38:13 AbsintheSyringe, visas are not only needed for your goverment but also for the UK, the USA, and others 20:38:19 ok what is the topic right now, i'm lost :S 20:38:24 (to get to banja luka) 20:38:35 aroundthfur, local team updates 20:38:36 I look that I don't need visa, but El Salvador flag was missed and the Ecuatorial Guinea was used instead, so I'm a bit confuse :) 20:38:37 AbsintheSyringe: for most sponsors, phone works better than email 20:38:38 h01ger, ok, can we put visas in other business topic, and finish with sponsorships right now 20:38:42 h01ger: maybe I should wait a little bit more 20:38:45 since I really wanna get started with this, get the money thing solved first 20:38:50 ok but everybody is talking something diferent.. 20:38:55 AbsintheSyringe, use /topic to learn about the topic. its not sponsorship... 20:39:01 moray, I'll use DIVA for that 20:39:21 AbsintheSyringe, no. please first let us agree to use DIVA for that. then... 20:39:36 its debian money you want to put there. we need to agree on that first... 20:39:44 h01ger, k, should I even start asking money from local sponsors? or wait to get things done with DIVA? 20:39:53 AbsintheSyringe, start with explaining diva on the list 20:39:54 h01ger, yea, right, ok, draft, np 20:40:04 AbsintheSyringe: you can get them to agree, then sort out details of payment later 20:40:11 and talk to sponsors at the same time. they wont give you cash tomorrow anyway 20:40:19 AbsintheSyringe: it's pretty rare for them to say "only if I can send the cash *now*" :) 20:40:25 #topic 5. sponsorship 20:40:27 :) 20:40:43 anything else about sponsorship? 20:40:49 we need it? 20:40:56 heh. yeah. 20:40:58 sponsorship for local media hasnt been sorted out 20:41:02 nothing, let's get the diva thing solved first, then we'll go to that 20:41:04 yay people doing dc10 final report! 20:41:05 is the team meeting going to happen? 20:41:06 do we have a budget? 20:41:09 the sponsorship team meeting 20:41:14 EnisDonKing, whats missing? 20:41:20 moray, is there a date? 20:41:25 not as far as I know 20:41:35 well, it has been removed from the sponsorship kit 20:41:39 Sponsorship Team Meeting, ## February ##:## UTC 20:41:50 I guess that should be ## March now 20:41:51 can we set a date for sponsorship team meeting? 20:41:55 EnisDonKing, can you make sure we'll have a sponsorship meeting, so we can discuss that there? 20:42:03 sure thing 20:42:04 15th 20:42:12 ? 20:42:19 EnisDonKing, use debconf-team list to arrange meeting 20:42:40 nothing else? 20:42:48 AbsintheSyringe, let EnisDonKing handle arranging the meeting. you've got enough on your shoulders and people need to find ways to help ;) 20:42:49 EnisDonKing, h01ger: but *suggesting* 15 March, 20 UTC sounds sensible enough 20:43:13 yeah. though _i_ prefer a week later, but tahts me, overworked 20:43:16 :) 20:43:19 AbsintheSyringe: do you have an estimation on expenses? 20:43:22 h01ger: a week later is DC12 meeting I think? 20:43:27 amaya, only next meeting and any other business 20:43:32 we can put both dates (15/22nd) with some voting? 20:43:38 moray, then we got "no choice" 20:43:39 zumbi, no 20:43:50 EnisDonKing, use doodle.ch. its free (as in beer)! 20:43:52 and good 20:43:55 h01ger: I meant on this topic 20:43:57 alright 20:44:01 moray, DC12 meeting is 22nd 20:44:04 EnisDonKing, h01ger: so it's 15th 20 UTC or another time or place, but not 22nd 20 UTC 20:44:11 too little input, a bit scary at this time of the year 20:44:34 AbsintheSyringe: I'd like to have a budget to show to possible sponsors 20:44:48 #info sponsorship (incoming) team meeting date will be arranged+invited by EnisDonKing, probably march 15th, 20 utc. details and final confirmation on the list 20:45:16 * gwolf is being called away - Will come back later. Hopefully in time. And will do the summary anyway 20:45:20 zumbi: use last year's for that 20:45:28 amaya, the dc11 brochure is ready, we have discussed levels etc. we almost have dc10 final report too, so actually things are betterthan many years before 20:45:28 zumbi: and/or previous ones 20:45:33 zumbi, yea, use statistics, we did that too 20:45:41 #topic 6. - Next meeting/Any Other Business 20:45:42