================================== #debconf-team: Global team meeting ================================== Meeting started by moray at 19:02:23 UTC. The full logs are available at http://meetbot.debian.net/debconf-team/2010/debconf-team.2010-07-10-19.02.log.html . Meeting summary --------------- * Reports: 1. Finances / current budget situation (moray, 19:02:50) * 80%A / 70%B queues travel sponsorship levels (MrBeige, 19:06:54) * 11000 USD surplus so far (MrBeige, 19:07:04) * 90000 sponsorship pludged or likely, 75000 surplus from last year, 7000 other sources (MrBeige, 19:07:58) * fixed budget (non-attendee) is 52000 right now (MrBeige, 19:08:23) * the current figures do not include $500-$1000 extra expenses in attendee bags, to be discussed later this meeting (DrDub, 19:08:32) * there are unknown additional electricity costs still to come (micah, 19:09:30) * 41000 in attendee fees (accom/corp/prof only) (MrBeige, 19:09:50) * MrBeige / Clint to check about possible double-counting later (moray, 19:11:26) * 2. Accommodation report (moray, 19:12:33) * ACTION: MrBeige / Clint to check about possible double-counting later (micah, 19:12:38) * waiting on columbia for info, room allocations are going well. draft will be submitted next week (micah, 19:16:16) * 3. Report on talks/JJ/security schedules (moray, 19:16:23) * talks schedule is mostly done, adjustments are being made for eating (micah, 19:18:17) * 24hr hacklab is ~2-3k more for debconf (micah, 19:25:20) * ~$250 to extend to 4am (micah, 19:26:15) * correction ~$250 to extend one hour (micah, 19:26:42) * changing hours flexibility is on the order of a couple of days (micah, 19:28:36) * $55.16 per hour*number of days, so 4 working days = 220.64 (micah, 19:30:13) * 4. Report on t-shirt/bags/etc. (moray, 19:30:46) * ACTION: discuss potentially extending hacklab hours later (micah, 19:31:13) * t-shirts are moving well - order is submitted to gaby, payment logistics are being worked out, logos are being coralled (Hydroxide, 19:31:42) * gaby knows the timeframe and will keep that in mind (Hydroxide, 19:32:07) * for quantity, the minimums are about 250 (DrDub, 19:35:02) * ACTION: DrDub to continue working on attendee bags (moray, 19:35:49) * 5. Volunteer coordination (moray, 19:36:24) * 250-300 bags, costing $2-$3. local-team will work on making these, will be between $700-$1000 (micah, 19:36:26) * DrDub is planning a attendee bag stuffing party as soon as we got all the swag together (and the bags) (DrDub, 19:39:37) * HELP: biella would like a co-coordinator for volunteers (edrz, 19:40:45) * 6. (addition) Arrivals coordinator (moray, 19:41:25) * a. Travel sponsorship (moray, 19:43:15) * AGREED: increase queue A sponsorship to 100% (moray, 19:47:39) * b. Arrival weekend food (moray, 19:47:50) * ACTION: schultmc will send out emails for A sponsorship (micah, 19:48:10) * LINK: http://wiki.debconf.org/wiki/DebConf10/FoodArrivalWeekend (MrBeige, 19:48:15) * LINK: http://rkd.zgib.net/http/debconf/only-reconfirmed/food-by-date.txt food numbers (MrBeige, 19:51:44) * AGREED: B/D preferred (moray, 19:54:13) * c. DebCamp weekday food (moray, 19:54:14) * arrival weekend food for 93 people first day, 106 the second day + 30 corp people (micah, 19:54:24) * overall we need to give about 120 / 140 meals the first two days (micah, 19:54:43) * we can do John Jay cafeteria for debcamp M-F if we wanted (MrBeige, 19:54:43) * We could also save money by doing bulk take-out orders / dining out using SPI debit cards and stuff (MrBeige, 19:55:31) * ACTION: local team to continue working on debcamp food (moray, 20:01:02) * d. Debian Day (moray, 20:01:11) * e. Day Trip followup (moray, 20:03:14) * LINK: http://wiki.debconf.org/wiki/DebConf10/DayTrip/HydroxideProposal (Hydroxide, 20:03:41) * f. AOB (moray, 20:04:57) * payment for baseball tickets must be made before july 15th (micah, 20:05:01) * e. Day Trip followup (moray, 20:05:35) * LINK: http://www.brooklyncyclones.com/tickets/group/ (schultmc, 20:08:12) * f. Any other business (moray, 20:14:03) * LINK: http://doodle.com/kaww4sy9f3qkmu6m (DrDub, 20:14:35) * g. Next meeting time (moray, 20:18:44) * ACTION: DrDub to schedule next meeting based on vote (moray, 20:19:17) Meeting ended at 20:19:37 UTC. Action Items ------------ * MrBeige / Clint to check about possible double-counting later * discuss potentially extending hacklab hours later * DrDub to continue working on attendee bags * schultmc will send out emails for A sponsorship * local team to continue working on debcamp food * DrDub to schedule next meeting based on vote Action Items, by person ----------------------- * Clint * MrBeige / Clint to check about possible double-counting later * DrDub * DrDub to continue working on attendee bags * DrDub to schedule next meeting based on vote * MrBeige * MrBeige / Clint to check about possible double-counting later * schultmc * schultmc will send out emails for A sponsorship * **UNASSIGNED** * discuss potentially extending hacklab hours later * local team to continue working on debcamp food People Present (lines said) --------------------------- * moray (129) * MrBeige (88) * micah (68) * ana (60) * Hydroxide (43) * DrDub (39) * biella (37) * Clint (37) * marga (21) * fil (19) * sapphire (12) * Sledge (11) * bgupta (10) * schultmc (8) * edrz (7) * MeetBot (6) * FBI (4) * BA|Enis (1) * _hc (1) Generated by `MeetBot`_ 0.1.4 .. _`MeetBot`: http://wiki.debian.org/MeetBot